HomeMy WebLinkAboutE-1 - Minutes Regular Meeting, April 17, 2023CITY OF AZUSA
MINUTES OF THE CITY COUNCIL, THE SUCCESSOR AGENCY
TO THE FORMER REDEVELOPMENT AGENCY,
THE PUBLIC FINANCING AUTHORITY
CLOSED SESSION AND REGULAR MEETING
MONDAY, APRIL 17, 2023 – 6:30 P.M.
The City Council of the City of Azusa met in Closed and Regular session at Azusa Auditorium at 213 E. Foothill
Blvd., Azusa, CA 91702.
CLOSED SESSION
Mayor Gonzales called the meeting to order at 6:30 P.M.
CITY COUNCIL ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: MENDEZ, AVILA Jr., ALVAREZ, BECKWITH, MAYOR GONZALES
ABSENT: COUNCILMEMBERS: NONE
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Wenrick, Director of
Administrative Services Johnson, Director of Public Works/City Engineer Delgadillo, Deputy City Manager DeAnda-
Scaia, Director of Community Resources Carpenter, IT and Library Services Director Graf, Director of Economic &
Community Development Jimenez, Chief Deputy City Clerk Garcia, and Planning Consultant Vizcarra.
SCHEDULED ITEMS
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code,
Section 54956.8.
City Negotiators: Sergio Gonzalez, City Manager
Property Address: 16-acre parcel located north of the Los Angeles County spreading grounds, which are north of
Sierra Madre and west of Azusa APNs 8684-013-909, 8684-013-923, and 8684-013-904.
Negotiating Parties: Edwin Fuels, LLC, Carlos Ramos – Chief Operating Officer
Under Negotiation: Price and Terms for Lease
2. CONFERENCE WITH LEGAL COUNSEL – POSSIBLE INITIATION OF LITIGATION Pursuant to
California Government Code, Section 54956.9 (d)(4).
Two Potential Cases.
PUBLIC PARTICIPATION
None
REGULAR MEETING
Mayor Gonzales called the meeting to order at 7:30 P.M.
CITY COUNCIL ROLL CALL: Roll call was taken by City Clerk Cornejo.
PRESENT: COUNCILMEMBERS: MENDEZ, AVILA Jr., ALVAREZ, BECKWITH, MAYOR GONZALES
ABSENT: COUNCILMEMBERS: NONE
City Clerk Cornejo announced technical difficulties with the voting system, all votes for the meeting will be done via
roll call vote.
CONSENT ITEM
E-1
City Council April 17, 2023 Page | 2
ALSO PRESENT
Elected Officials: City Clerk Cornejo.
Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Wenrick, Director of
Administrative Services Johnson, Director of Public Works/City Engineer Delgadillo, Deputy City Manager DeAnda-
Scaia, Director of Community Resources Carpenter, IT and Library Services Director Graf, Director of Economic &
Community Development Jimenez, Chief Deputy City Clerk Garcia, and Planning Consultant Vizcarra.
The Pledge of Allegiance was led by Ruben Acosta.
The Invocation was led by Daniel Simonson of Christ Bridge Emmanuel Church.
CLOSED SESSION REPORT
City Attorney Martinez reported there was a Closed Session, all members were present and there were no reportable
actions on Item 1. Item 2 was a discussion regarding a series of complaints for non-compliance of the City’s Rent
Stabilization Ordinance for mobile home parks. The City has initiated a review of the complaints and the discussion
related to litigation options concerning any non-compliance. There were no other reportable actions.
CEREMONIAL
1) Proclamation proclaiming April 16-22, 2023 as California Mosquito Awareness Week in the City of Azusa
Councilmember Alverez read the proclamation.
2) Proclamation proclaiming April 28, 2023 as Arbor Day in the City of Azusa.
Mayor Pro Tem Beckwith read the proclamation designated April 28, 2023 as Arbor Day in the City of Azusa and
invited the Director of Public Works up to receive the proclamation.
Mayor Gonzales announced there will be planting of trees in Memorial Park over the weekend in celebration. Details
can be found on the City’s website.
PUBLIC PARTICIPATION
Daniel Sorano, Azusa Adult Education Center, provided public comment regarding programs and services offered by
the Azusa Adult Education Center and to announce they are hosting their first annual career and resource fair on April
27, 2023 from 10 a.m. to 1 p.m. on their campus.
Emily Wahl, Student Government Senator (SGA) for Azusa Pacific University (APU), stated this will be her last report
to City Council on behalf of SGA for APU for the academic school year and provided university updates on Univerty
news and upcoming events, all of which can be found on their website at https://www.apu.edu. Information on all
events will be provided by emailing SGA@apu.edu.
City Clerk Cornejo stated a letter was submitted by Trish Gonzales that was forwarded to the Councilmembers and a
copy is available on the Dias.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
*2. Air Quality Update Presentation by South Coast Air Quality Management District – Michael A. Cacciotti,
Governing Board Vice Chair.
Michael Cacciotti provided a presentation to Council regarding Air Quality Management incentive programs and
responded to Council questions.
Daniel Mabe, founder and President at American Green Zone Alliance provided added information and responded to
Council questions.
*1. City Manager Communications.
City Manager Gonzalez announced the State of the City on Thursday April 20 at 6 p.m. and will be followed by light
refreshments and entertainment in the Courtyard. Scheduled Item D-2 has been requested to be pulled from the Agenda
by the high school to be brought back at a future date uncertain.
City Council April 17, 2023 Page | 3
COUNCIL COMMENTS
Mayor Pro-Tem Beckwith commented that he attended the Mayor’s Prayer Breakfast and thanked them for the great
event that was well attended. Congresswoman Grace Napolitano received a check to help provide funding of the Aspen
well and visited the youth and family center for a roundtable discussion for building programs for the youth and family
center. One Legacy Run/Walk is scheduled for April 29th.
Councilmember Alvarez commented that traveling eastbound on Foothill, the two left turn lanes onto Azusa Avenue
needs to be repainted, with possible arrows added. People are not turning properly and there are a lot of near miss
accidents happening and it’s been an ongoing issue.
Councilmember Avila Jr. congratulated and commended the Community Resource Department for the Easter Egg
Hunt, it was a great collaboration with them and Azusa Little League Baseball. Over 3,000 eggs were in the field and
every single egg was picked up. Many thanks and acknowledgement to the Azusa Historical Society and City Clerk
Cornejo for the invitation to the LA Police Department Museum. It was a great event.
Councilmember Mendez inquired from staff if security is provided on Promenade, due to the trash complaints and
tagging of vehicles.
City Manager Gonzalez confirmed he was referring to 890 Prominade and stated there is not specific security for that
building however it is part of the City’s Police department patrol. There is also private security that visits other
locations, he will make sure 890 Prominade is added to their locations.
Councilmember Mendez continued and requested contact be made with CalTrans regarding the condition of the on and
off ramps, along with trash debris and overgrown shrubbery. Thank you to the Azusa Historical Society for their tour
of the LA Police department Museum. Next Monday at 2 p.m. the Azusa RMC/JPA will be discussing the possibility
of the dissolution of JPA and Rosedale project. The plan is to convey that to the Watershed Conservation Authority
however a technical Advisory Committee will be established to ensure that the JPA members are kept up to date on
related matters and the proposal’s impact of the property are thoroughly vetted for the best interest of Azusa residents.
Mayor Gonzales announced the Shred event will be April 29, 2023 from 9 a.m. to noon at Azusa Light and Water.
Proof of residency is required; shredding is free of charge. Another event is scheduled for the fall. Kudos to Parks and
Rec for a wonderful Easter Egg Hunt event and Movie in the Park. The Vector Control Board is anticipating higher
than normal amounts of mosquitos and bugs due to the amount of rain this year. Public Service Announcement: Please
make sure citizens remove any standing water.
SCHEDULED ITEMS
1. CONSIDERATION OF A SPECIAL EVENT PERMIT APPLICATION BY A5 EVENTS ON BEHALF
OF ONELEGACY TO CONDUCT A ONE AND FIVE KILOMETER RUN-WALK FAMILY
FESTIVAL IN CONJUNCTION WITH AZUSA PACIFIC UNIVERSITY AND ADOPT A
RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF CERTAIN CITY OF AZUSA
STREETS IN THE ROSEDALE AREA.
Recommended Action:
1) Authorize the City Manager to execute the Special Event Permit Agreement for OneLegacy’s Donate Life
1K/5K Run Walk, operated by A5 Events, in a form acceptable to the City Attorney, on behalf of the City;
2) Authorize the City Manager to execute the Reimbursement Agreement for OneLegacy’s Donate Life
1K/5K Run Walk, operated by A5 Events, in a form acceptable to the City Attorney, on behalf of the City;
and
3) Adopt Resolution No. 2023-C19 authorizing the closure of certain City of Azusa streets as discussed
hearing for a limited time, in order to allow for the event to take place.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
Director of Economic & Community Development Jimenez and Travis Okie with OneLegacy provided staff
presentation and responded to Council questions.
Motion by Councilmember Mendez, seconded by Councilmember Avila Jr. to close the Public Hearing.
AYES: COUNCILMEMBERS: BECKWITH, ALVAREZ, AVILA Jr., MENDEZ, MAYOR GONZALES
NOES: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
City Council April 17, 2023 Page | 4
2. CONSIDERATION OF APPROVAL OF A SPECIAL EVENT PERMIT APPLICATION AND
WAIVER OF FEES BY AZUSA HIGH SCHOOL TO ALLOW FOR A PUBLIC FIREWORKS
DISPLAY AT AZUSA HIGH IN CONJUNCTION WITH A COMMENCEMENT CEREMONY ON
JUNE 6, 2023.
Recommended Action:
1) Consider and approve Azusa High School’s request for a Special Event Permit to allow for a one-time
firework display in conjunction with commencement activities on June 6, 2023;
2) Authorize the City Manager to execute the Special Event Permit Agreement with Azusa High School
in a form acceptable to the City Attorney, on behalf of the City; and
3) Make a finding that the community at large will receive a public benefit from the expenditure of funds
for the recommended items and waive associated costs.
Total Cost: $5,750 (Waived Fees) Is the Cost of this item budgeted? No
Fund/Account No: N/A
Item was removed from the Agenda at the request of the high school.
CONSENT CALENDAR – CITY COUNCIL
Mayor Gonzales announced he will be abstaining from item E-5 does the personal insurance for Royal Coaches owner,
and called for any items on the Consent Calendar to be pulled for Special Call. Councilmember Alverez and Mayor Pro
Tem Beckwith stated they will be abstaining from item E-7 due to proximity of property owned.
Councilmember Mendez requested Item E-4 be pulled for Special Call.
1. Minutes of the Regular meeting February 27, 2023 was approved as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. Resolution No. 2023-C16 authorizing payments of warrants by the City dated March 30, 2023 through April
12, 2023 was approved.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s) was approved.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
5. Authorize the City Council to approve the Professional Services Agreement for the contract with Royal
Coaches Towing and Jan’s Towing for tow truck services; and Authorize the City Manager to authorize the
extension of the contracts for three additional one-year terms upon recommendation from the Police
Department was approved.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
6. Authorize the Director of Public Works/City Engineer to issue a City Service Request with Los Angeles
County Public Works for the Vincent Community Bikeways Project for an amount not to exceed $43,400 was
approved.
Total Cost: $43,400 Is the Cost of this item budgeted? Yes
Fund/Account No: Utility Mitigation funds (1355000661-6399)
7. Resolution No. 2023-C21 authorizing an award of contract in the amount of $2,558,716, which includes a 10%
contingency for potential change orders as needed, to the lowest responsible bidder, Toro Enterprises, Inc.,
submitting a responsive bid; Reject the bid protest from the second lowest bidder, Kalban.; Approve a
professional services agreement in the amount of $56,012.00, which includes a 10% contingency for potential
change orders as needed, to Willdan; and Authorize the City Manager to execute the project contract, in a form
acceptable to the City Attorney, on behalf of the City was approved.
Total Cost (Construction): $2,558,716.00, (Inspection Services): $56,012.00
Are the cost of these item budgeted? Yes
City Council April 17, 2023 Page | 5
Fund/Account No.: SB1-Road Maintenance & Rehabilitation Account Funds (Acct. 05-80-000-661-
7120/66123A-7120); SB1-Road Maintenance & Rehabilitation Account Funds (Acct. 05-80-000-661-
7120/66123C-7120); Citywide Sidewalk Improvements (Acct. 10-80-000-662-7120/66222B-7120);
Professional Engineering Services (Acct. 1055651000-6399)
8. The Purchase Order and Invoice No: 23-2071 with Los Angeles County Registrar-Recorder/County Clerk in
the amount of $74,119.32 for Conducting the November 8, 2022 General Municipal Election was approved.
Total Cost: $74,119.32 Is the Cost of this item budgeted? Yes
Fund/Account No: Election-1015210000-7060
9. Receive, review, and file the City Treasurer’s Report for the month of February 2023 was approved.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
10. Award a contract in the amount of $1,945,183.73, which includes a contingency in the amount of $105,125.48
for potential change orders as needed, to KASA Construction; Authorize the City Manager to execute a
Memorandum of Understanding with the City of Covina for a not to exceed amount of $698,569.70 for the
construction of the Arrow Highway Parkway and Median Landscape Improvements within Covina’s
jurisdiction; and Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney,
on behalf of the City was approved.
Total Cost: $1,945,183.73 Is the Cost of this item budgeted? No, but there is available funding and will be
added after Council approval. Fund/Account No: LACMTA Local-Return Funds per Exchange Agreement
(STP-L Funds Balance) Measure M Funds.
11. A purchase order with Robert’s Iron Works Inc. in an amount not-to-exceed $98,265.00 and a 10%
contingency not-to-exceed $9,826.00 for potential change orders as needed was approved.
Total Cost: $98,265.00 Is the Cost of this item budgeted? Yes
Fund/Account No: CIP Budget 4680000310 7120 31023B 7120
12. The proposal for Lenslock security camera system; Authorize the City to enter into a Professional Services
Agreement with Lenslock to complete the security camera project; and Authorize a budget amendment for an
increase of $199,828.13 over the course of the five year contract to cover the cost of the contract with Lenslock
in the amount not to exceed one hundred ninety-nine thousand eight hundred twenty-eight dollars and thirteen
cents was approved.
Total Cost: $199,828.13 (39,965.62 Annually) Is the Cost of this item budgeted? No for first year – Yes in
subsequent years 2-5. Fund/Account No: 10-20-310-000-6563
Motion by Councilmember Avila Jr., seconded by Mayor Pro Tem Beckwith to approve the Consent Calendar Items
E-1-3 and E-5-12.
AYES: COUNCILMEMBERS: BECKWITH, MENDEZ, ALVAREZ, AVILA Jr., MAYOR GONZALES
NOES: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: GONZALES (ITEM E-5), BECKWITH AND ALVAREZ (ITEM E-7)
ABSENT: COUNCILMEMBERS: NONE
SPECIAL CALL
4. Area D CERT Mutual Aid Agreement; and Authorize the City Manager to execute the agreement, in a form
acceptable to the City Attorney, on behalf of the City was adopted.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
Chief Wenrick provided information and responded to Councilmember questions regarding the possibility of bringing
a formal D CERT team to the City of Azusa.
Motion by Councilmember Mendez., seconded by Councilmember Avila Jr. to approve Consent Calendar Item E-4.
AYES: COUNCILMEMBERS: BECKWITH, MENDEZ, ALVAREZ, AVIL A Jr., MAYOR GONZALES
NOES: COUNCILMEMBERS: NONE
ABSTAIN: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
City Council April 17, 2023 Page | 6
ADJOURNMENT
Mayor Gonzales adjourned the meeting in solemn honor of those Azusans who lost their lives to Covid-19.
TIME OF ADJOURNMENT: 8:12 P.M.
* Items heard out of order
__________________________________________
CITY CLERK
NEXT RESOLUTION NO. 2023-C22 (City)
NEXT ORDINANCE NO. 2023-03
NEXT RESOLUTION NO. 2023-R05 (Former Redevelopment Agency)
NEXT MEETINGS:
May 1, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
May 15, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting