HomeMy WebLinkAboutE-4 Staff Report - Foothill Transit Parking Facility MaintenanceCONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKI CARPENTER, DIRECTOR OF COMMUNITY RESOURCES
DATE: JUNE 5 2023
SUBJECT: AUTHORIZATION TO PROCESS FOOTHILL TRANSIT MAINTENANCE
INVOICES FOR INTERMODAL TRANSIT CENTER
BACKGROUND:
In agreements with Foothill Transit to build and provide subsequent maintenance at the Azusa
Intermodal Transit, it was stipulated that Foothill Transit would coordinate maintenance for the entire
structure and invoice the City of Azusa for Azusa’s and LACMTA’s shares. LACMTA pays monthly for
the maintenance of their spaces and subsequently, upon leasing the City’s spaces, has been paying
monthly for the maintenance costs of those spaces as well.
Foothill Transit was invoicing the City annually; however, due to staffing issues during the pandemic
invoicing was not received for FY19/20, FY20/21 and FY21/22 until December of 2022. The payment
of the maintenance expenses is budgeted annually through Prop C funding; however, the invoices for the
three fiscal years exceed the annual budget allocation as well as the expenditure threshold without City
Council approval.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1) Authorize the payment to Foothill Transit in the amount of $164,376.37 for the Azusa
Intermodal Transit Center maintenance invoices for FY19/20, FY20/21 and FY21/22.
ANALYSIS:
The Azusa Intermodal Transit Facility opened in 2015 as a joint project between Foothill Transit and the
City of Azusa. Parking spaces are split between City of Azusa (145), Foothill Transit (202), and
LACMTA (200), with the City leasing their spaces back to LACMTA. Agreements stipulated that
Foothill Transit would coordinate maintenance for the entire parking structure and bill annually for
reimbursement. Due to staffing issues related to the pandemic, Foothill Transit did not submit invoices
for FY19/20, FY20/21, and FY21/22 until December of 2022.
Approved
City Council
June 5, 2023
Foothill Transit Intermodal Transit Center Maintenance Invoices
June 5, 2023
Page 2
Prop C funds are available to cover the maintenance expenses upon submission of a budget increase
request to LACMTA, who manage the local funds. This action would allow for the processing of the
three (3) fiscal years’ maintenance invoices for $164,376.37.
FISCAL IMPACT:
Funds are available in Prop C to cover these expenses. Once approval is received, Staff will prepare the
necessary budget amendment.
Prepared by: Reviewed by:
Nikki Rosales Robert Delgadillo
Senior Management Analyst Director of Public Works
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager