HomeMy WebLinkAboutE-8 Staff Report - Azusa VMT Model Analysis UpdateCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: JOSE D. JIMENEZ, DIRECTOR OF ECONOMIC & COMMUNITY
DEVELOPMENT
DATE: JUNE 5, 2023
SUBJECT: CITY OF AZUSA PARTICIPATION IN THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS REGIONAL VEHICLE MILES TRAVELED
(“VMT”) ASSESSMENT TOOL
BACKGROUND:
SB 743 (Steinberg, 2013) updates the way transportation impacts are measured in California for
new development projects, making sure they are built in a way that allows Californians more
options to drive less. It is also intended to reduce the time one spends in a vehicle to get places,
while providing for more travel options, with the intent to improve the quality of life across
California. In response to SB 743, the San Gabriel Valley Council of Governments designed and
deployed the VMT Evaluation Tool. This tool is designed to automate certain parts of the
“screening” process to determine whether a detailed VMT analysis is required. Screening criteria
are determined by the city in which the project is located. This request will allow the City of Azusa
to continue partnering with the COG to provide for VMT Tool.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1) Approve a Second Amendment to the existing Memorandum of Agreement (MOA) with
the San Gabriel Valley Council of Governments for an amount not to exceed $29,979 for
the implementation of the San Gabriel Valley Regional VMT Analysis Model.
Approved
City Council
June 5, 2023
Participation in VMT Assessment Tool
June 5, 2023
Page 2
ANALYSIS:
The passage of SB 743 (Steinberg, 2013) changes how transportation impacts are considered under
the California Environmental Quality Act (CEQA) when reviewing land use and transportation
plans and projects. SB 743 removed automobile delay (Levels of Service or LOS) as the primary
measure of transportation impacts of environmental significance and required the Governor’s
Office of Planning and Research (“OPR”) to develop revisions to CEQA Guidelines establishing
criteria for determining the significance of transportation impacts. OPR subsequently selected
VMT as the preferred metric to comply with SB 743. VMT means the sum of the individual motor
vehicle commute trip lengths in miles made by affected employees over a set period of time.
As a result of these changes, lead agencies under CEQA were required to analyze project-related
VMT to determine whether transportation impacts from a given development would constitute a
significant environmental impact under CEQA beginning July 1, 2020. In order to properly
evaluate impacts, it was necessary for local agencies to establish methodologies and quantified
thresholds from which to determine levels of significance.
After receiving requests from a majority of the San Gabriel Valley cities to lead a regional effort
to assist cities with completing these VMT requirements, the San Gabriel Valley Council of
Governments (“SGVCOG”) conducted a comprehensive Request-for-Proposals (“RFP”) process.
As a result, Fehr & Peers was selected as the most qualified firm to provide professional consultant
services to complete the San Gabriel Valley Regional VMT Analysis Model. This project analyzed
existing traffic conditions in the region to arrive at a baseline standard from which to determine
significance thresholds for future land use and transportation projects. It resulted in
recommendations for establishing methodology, thresholds, and technical tools and procedures for
CEQA analysis and transportation impacts of land use and transportation projects and plans in 27
San Gabriel Valley cities, including the City of Azusa. Following interest from cities and a contract
amendment, Fehr & Peers also created a web-based tool to allow cities to assess whether a
proposed development would trigger significant impacts under CEQA, given their set thresholds
and the requirements of SB 743. Fehr & Peers has been contracted to continue maintaining that
tool until July 2025.
The existing VMT model, thresholds, and web-based tool are based on the SCAG RTP Model
(2016), which is a TransCAD model. The SCAG RTP Model (2020), which is an activity-based
model (ABM), was not available prior to the regulatory deadline of July 1, 2020 for implementing
SB 743. CEQA requires the most currently available data be used for conducting environmental
impact analyses. Therefore, the model, thresholds, and web-based tool must be updated to reflect
the current SCAG RTP Model (2020), along with the updated CAPCOA Handbook for Analyzing
Greenhouse Gas Emission Reductions, Assessing Climate Vulnerabilities, and Advancing Health
and Equity (December 2021). SGVCOG has worked with our consultant, Fehr & Peers, to draft a
new scope of work to perform this update and continued maintenance of the tool for five years.
Given that the new work will begin before the term of the previous contract has concluded (July
2025), there will be two years of maintenance work and cost unfulfilled. Therefore, cities who
choose to participate in this update will be credited a proportionate amount for the unused budget
from those two years. Opting out of the SGVCOG VMT Toolkit would require the City of Azusa
to adopt very specific metrics that would be analyzed independent of other San Gabriel Valley
Participation in VMT Assessment Tool
June 5, 2023
Page 3
Communities. This could present a challenge, therefore continued participation in the COG’s
Toolkit would allow for consistency and more business-friendly approach.
FISCAL IMPACT:
After receiving official confirmation from 27 Cities to participate in the study, the SGVCOG
confirmed that the total cost per city to participate in the study update would not exceed
$15,000.00, bringing the grand total to no more than $29,979.00 for the entirety of the five-year
contract (including the update phase and maintenance and SGVCOG project management costs).
Cities can utilize local return Measure R and Measure M funds, as well as local return funds from
the State gas tax, to fund their share of study costs. During the initial approval of March 16, 2020,
staff recommended the use of Measure R funds (03) to cover the cost. If the cost is unable to be
absorbed by Measure R, alternatively ECD can use the existing budget from its Professional
Service account number 1035-611000-6399.
MEMORANDUM OF AGREEMENT AMENDMENT NO. 2
The Amendment, which can be found in Attachment 1, identifies the term, services, and cost
associated with the update. The Scope of Work details the services to be performed by Fehr &
Peers and by the SGVCOG as project manager, including the costs for each.
Prepared by:
Jose D. Jimenez
Director of Economic
& Community Development
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1) Memorandum of Agreement (MOA) Amendment No. 2
2) “Exhibit A” – Scope of Work
3) Original City Council Action – March 16, 2020
4) Executed Amendment No. 1
AMENDMENT NO. 2
TO
MEMORANDUM OF AGREEMENT BETWEEN THE SAN GABRIEL VALLEY COUNCIL
OF GOVERNMENTS AND THE CITY OF AZUSA FOR PARTICIPATION OF THE SAN
GABRIEL VALLEY REGIONAL VMT ANALYSIS MODEL
This Second Amendment to Memorandum of Agreement (“Amendment No. 2”) is made and
entered into as of date executed by both parties, by and between the San Gabriel Valley Council of
Governments, a joint powers authority (“SGVCOG”) and the City of Azusa (“City”) with reference
to the following:
A.The SGVCOG and the City entered into that certain Memorandum of Agreement
dated as of March 16, 2020, which is incorporated herein by this reference (the “MOA”).
B.The MOA assigned various responsibilities to the parties wherein the SGVCOG was
to retain a consultant to create a program for cities, including the City, to implement a Regional
VMT Analysis Model (PROGRAM) to streamline the City’s VMT-related impact analyses and
ensure successful compliance with Senate Bill 743.
C.The SGVCOG’s consultant performed analysis and created a Regional VMT Model
and Assessment Tool which the City was able to utilize for the purposes set forth in the MOA, which
was based on the Southern California Associated Governments (SCAG) RTP Model (2016).
D.SCAG has adopted a new model, the RTP Model (2020), which was not available
prior to the regulatory deadline for implementing Senate Bill 743 and at the time the SGVCOG’s
consultant created the Regional VMT Model and Assessment Tool.
E.The effect of SCAG’s adoption of the new model is that the Regional VMT Model
and Assessment Tool created by the SGVCOG’s consultant, if used by the City, may not meet
requirements of the California Environmental Quality Act (CEQA), which requires the most current
available data when a project’s environmental impacts are being analyzed.
F.The SGVCOG and the City desire to have the SGVCOG’s consultant update the
Regional VMT Model and Assessment Tool so it can continue to be used to fulfill the purpose set
forth in the MOA.
NOW, THEREFORE, the parties hereby agree as follows:
1.Defined Terms. Except as otherwise defined herein, all capitalized terms used herein
shall have the meanings set forth for such terms in the MOA.
2.Revised Scope of Services. Exhibit "A" of the Agreement entitled “Scope of Work”,
is modified to include additional services as outlined in Exhibit “A”, attached hereto and
incorporated herein by this reference.
Attachment 1
3. Term of MOA. The term of the MOA as set forth in Article I, thereof, shall be
extended up to and including April 1, 2028.
4. Responsibilities of the Parties.
Article II.A. Subsection 7 shall be deleted in its entirety and replaced with the following:
“7. Submit three invoices to the City, in an amount that does not exceed $29,979.00,
as follows:
• The payment of the first invoice will be due within thirty (30) days upon the
City’s receipt of the first invoice for $12,229.00.
• The payment of the second invoice will be due by September 30, 2020 for an
amount that does not exceed $2,750.00.
• The payment of the third invoice will be due by July 31, 2023 for an amount
that does not exceed $15,000.00.”
Article II.A setting forth SGVCOG’s responsibilities shall be amended to add the following:
“8. Amend the contract with its consultant to update the PROGRAM based on the
SCAG RTP Model (2020) to fulfill the purpose of the MOA.”
5. Other Terms and Conditions. Article VII of the MOA shall be amended to add the
following:
L. Should the data utilized to update the PROGRAM as set forth in this Amendment
No. 2 be revised at some point in the future in such a manner that the SGVCOG
reasonably determines has rendered the PROGRAM non-compliant with CEQA,
the SGVCOG may discontinue the PROGRAM or upon further amendment to the
MOA, the SGVCOG and City may agree to update the PROGRAM.
6. Integration. This Amendment No. 2 and all attachments hereto (if any) shall
integrate all of the terms and conditions mentioned herein, and supersede all negotiations with
respect hereto. This Amendment No. 2 amends, as set forth herein, the Agreement and except as
specifically amended hereby, the Agreement shall remain in full force and effect. To the extent that
there is any conflict or inconsistency between the terms and provisions of this Amendment No. 2 and
the terms and provisions of the Agreement, the terms and provisions of this Amendment No. 2 shall
control.
IN WITNESS hereof, the parties enter into this Amendment No. 2 on the date executed by
both parties.
“CITY” “SGVCOG”
By: By:
Sergio Gonzalez, City Manager Marisa Creter, Executive Director
Date: __________________________ Date: __________________________
APPROVED AS TO FORM: APPROVED AS TO FORM:
_________________________
City Attorney SGVCOG General Counsel
Exhibit A
Scope of Work
A. Consultant Work
For purposes of this Scope of Work, the term “Client” shall mean the SGVCOG and those member
agencies which have entered into an agreement with SGVCOG to share in the cost of the Scope of
Work set forth herein. During the term of the Agreement, and pursuant to its terms and conditions,
F&P agrees to provide to Client the following services and deliverables:
Work Product
F&P will perform tasks necessary to update the VMT Assessment Tool. F&P will also perform
tasks necessary to update existing city thresholds for VMT impacts under CEQA, as required by
SB 743. SGVCOG’s VMT Assessment Tool was developed in 2020 and is based on the SCAG
RTP Model (2016), which is a TransCAD model. The SCAG RTP Model (2020), which is an
activity-based model (ABM), was not available prior to the regulatory deadline of July 1, 2020 for
implementing SB 743. CEQA requires the most currently available data be used for conducting
environmental impact analyses, as such, this scope of work describes updates to the SGVCOG
VMT Assessment Tool to reflect the current SCAG RTP Model (2020) and the updated CAPCOA
Handbook for Analyzing Greenhouse Gas Emission Reductions, Assessing Climate
Vulnerabilities, and Advancing Health and Equity (December 2021) (GHG Handbook).
TASK 8: PROJECT MANAGEMENT, COORDINATION, AND MEETINGS
Task 8.1 Kickoff Meeting
Fehr & Peers will attend a kick-off meeting with SGVCOG staff. The purpose of the meeting will
be to discuss the goals, objectives, and member cities’ expectations for the study.
This meeting will cover an overview of the scope, schedule and deliverables for the Project as
follows:
•Staffing
•Schedule
•Subarea engagement
•Actions local jurisdictions may need to consider (e.g., potential changes to thresholds and
baselines)
F&P will also discuss and outline the key questions that will need to be addressed as part of this
effort:
•How will the change to ABM affect VMT estimates and forecasts?
•What VMT reduction strategies are considered feasible for mitigation purposes under the
updated CAPCOA Guidance?
•How will the Tool be updated to reflect these changes to VMT calculations/forecasts and
mitigation options?
•If the SGVCOG member agencies, SCAG, and/or Metro implement a VMT bank option,
can the Tool be updated to calculate the VMT fee to mitigate a project?
Attachment 2
Additionally, F&P will discuss communications protocol, invoicing requirements, and other key
items to ensure the project is initiated correctly.
• Deliverable 1.1.1: Kickoff Meeting documentation and action items
Task 8.2 Regular Status Update Meetings
Fehr & Peers staff will prepare for and attend up to twelve (12) internal meetings, coinciding with
Tasks 2, 3, and 4, with the SGVCOG Project Manager (and other SGVCOG staff as identified)
(once to twice a month depending on activity), which will be conducted by Teams calls. These
meetings will cover status updates on deliverables, any upcoming meetings with cities/subareas,
and budget/invoicing. F&P have found that such meetings are critical to making decisions over
the course of the project.
• Deliverable 1.2.1: Twelve (12) Monthly Meeting agendas, minutes, and action items
Task 8.3 Agency Coordination
In addition to the kick-off meeting and internal status update meetings, Fehr & Peers will
participate in five (5) meetings with member agency staff to discuss the outcome of Task 2. Notes
on action items and project decisions shall be documented and provided to the SGVGOC Project
Manager within two weeks of the meeting. Agendas will be prepared by mutual agreement
between Fehr & Peers and the SGVCOG Project Manager and distributed by SGVCOG. Meeting
arrangements will also be made by SGVCOG.
• Deliverable 1.3.1: Five (5) Stakeholder Meeting agendas, presentations, meeting
minutes, and list of action items
TASK 9: PREPARE DATA FOR VMT TOOL UPDATE
Task 9.1 SCAG Coordination and Development of VMT Methodology Using SCAG ABM
The initial step will be to review the current baseline data derived from the SCAG ABM model
for Los Angeles County and compare it with data derived from the SCAG 2016 RTP (TransCAD
model). The comparison will cover existing and future VMT data for the following metrics:
• Citywide VMT
• VMT per capita
• Household VMT per capita
• Work VMT per employee
• VMT per service population
This analysis will require close coordination with SCAG staff to appropriately convert the ABM
outputs (using scripts) for incorporation into the SGVCOG VMT Assessment Tool. This review
and comparison will provide the basis for assessing and potentially updating the preferred VMT
screening and threshold options in the subsequent portions of this task.
The VMT accounting between the SCAG ABM Model and the 2016 RTP TransCAD model are
different. For example, the 2016 RTP TransCAD model uses home-based trips in the VMT per
capita calculation (trip-based VMT) and the ABM model uses the home-based tours in the
calculation, as illustrated in the following graphics. F&P will provide a detailed description of
each metric and describe the differences in the calculations derived from the two models.
• Deliverable 2.1.1: SCAG RTP 2020 baseline model run
• Deliverable 2.1.2: SCAG RTP 2040 model run
• Deliverable 2.1.3: Comparison of SCAG RTP 2016 (existing model runs prepared for
SGVCOG Tool) to SCAG RTP 2020 model runs
• Deliverable 2.1.4: Draft Technical Memorandum on Baseline VMT Methodology and
Baseline Data Comparison of the SCAG 2016 RTP and SCAG 2020 RTP model
outputs. The memo will include documentation of coordination with SCAG.
• Deliverable 2.1.5: Final Technical Memorandum on Baseline VMT Methodology and
Baseline Data Comparison of the SCAG 2016 RTP and SCAG 2020 RTP model
outputs. The memo will include documentation of coordination with SCAG.
Task 9.2 Develop VMT by Zone and Regional Averages
Fehr & Peers, in coordination with SCAG, will develop VMT outputs by traffic analysis zone
(TAZ), city, subarea, and the SGVCOG region using the SCAG 2020 RTP/SCS Activity Based
Model (ABM). This effort will require development, review, and approval of scripts, review of
TAZ VMT outputs, and aggregation of TAZ VMT outputs to develop city, subarea, and
subregional averages by VMT type.
• Deliverable 2.2.1: SCAG Coordination Meeting Notes
• Deliverable 2.2.2: Excel file with ABM outputs for each member agency, each
subarea, SGVCOG region, and SCAG region
• Deliverable 2.2.3: Draft Memorandum documenting SCAG 2020 RTP/SCS ABM
Outputs for different jurisdictional boundaries (city, subarea, and SGVCOG region)
• Deliverable 2.2.4: Final Memorandum documenting SCAG 2020 RTP/SCS ABM
Outputs for different jurisdictional boundaries (city, subarea, and SGVCOG
region)
Task 9.3 Summary of SCAG 2020 ABM Updated VMT Metrics
Fehr & Peers will prepare information that will be shared with each participating member city to
provide the differences in the VMT outputs (SCAG 2016 vs SCAG 2020). In addition, F&P will
produce maps to show where the VMT screening outcome is different between SCAG 2016 vs
SCAG 2020 (for example, places that were VMT efficient under SCAG 2016 and are not longer
under the SCAG 2020 ABM model and visa versa). Note that the Task 1.3 Agency Coordination
meeting would happen as part of this sub-task to discuss the next steps and whether changes to
their thresholds would be needed (see Task 3).
• Deliverable 2.3.1: Technical Memorandum and Maps Template
• Deliverable 2.3.2: Twenty-eight (28) Technical Memorandums (one for each
participating member agency) with maps documenting the comparison of SCAG
2016 RTP/SCS TransCAD and SCAG 2020 RTP/SCS ABM VMT outputs for
different jurisdictional boundaries (city, subarea, SGVCOG region, and SCAG
region)
Task 9.4 Review List of TDM Strategies To Support Updating the VMT Assessment
Tool To Reflect the 2021 CAPCOA GHG Handbook
The existing SGVCOG VMT Assessment Tool incorporated the CAPCOA guidance from 2010
into the mitigation function of the tool. CAPCOA identified a number of GHG/VMT reduction
strategies (e.g., travel demand management or TDM measures) accompanied by methods to
estimate VMT reduction. This guidance has since been superseded by the new CAPCOA
Handbook for Analyzing Greenhouse Gas Emission Reductions, Assessing Climate
Vulnerabilities, and Advancing Health and Equity (December 2021). The new guidance reduces
the number of VMT reduction options, and it generally reflects a more conservative VMT
estimation for various TDM options. Fehr & Peers will provide a summary of the changes between
the 2010 and 2021 CAPCOA guidance and provide recommendations for updates needed in the
VMT Assessment Tool to reflect the latest guidance.
• Deliverable 2.4.1: Draft Technical Memorandum Describing Changes in CAPCOA
Guidance and Recommendations for Updating the VMT Assessment Tool with the
current data.
• Deliverable 2.4.2: Final Technical Memorandum Describing Changes in CAPCOA
Guidance and Recommendations for Updating the VMT Assessment Tool with the
current data.
TASK 10: VMT THRESHOLDS AMENDMENTS FOR PARTICIPATING CITIES
Fehr & Peers will share and discuss the results of Task 2 with participating cities (indicated as the
Task 1.3 Agency Coordination meetings). These discussions will focus on similarities or
differences between the VMT estimates calculated by each model. In addition, F&P will discuss
the changes in CAPCOA guidance and recommendations for updating the VMT Assessment Tool.
F&P will prepare recommendations for each city, which may include revisions to adopted baseline
(e.g., city, subarea, SGVCOG region), updates to project screening, and/or changes to the adopted
thresholds. In addition, F&P will confirm which TDM measures from the CAPCOA 2021 GHG
Handbook should be included.
F&P will also discuss the state of the practice as it relates to establishing VMT thresholds
throughout the State of California and within the Southern California Region.
Based on the outcome of Task 2 some participating cities may wish to update their VMT baseline,
significance thresholds, or the geographic area that the thresholds are based on. The following tasks
are provided for those participating agencies that wish to make changes and/or present the new
findings to stakeholders/elected officials.
Task 10.1 Staff Reports and Public Hearings Support
For participating cities that request changes to their baseline or significance thresholds, Fehr &
Peers will support amendments to adopted thresholds by assisting with staff reports, preparing
presentations for public hearings, and/or presenting at public hearings.
• Deliverable 3.1.1: VMT threshold recommendations for each participating city
provided as a brief memorandum (executive summary of the Task 2 deliverables
with brief recommendations tailored to each city)
• Deliverable 3.1.2: Staff report/presentation support for up to 28 participating cities
• Deliverable 3.1.3: Presentations at 56 public hearings for up to 28 participating cities
(56 virtual meetings)
Task 10.2 Update Thresholds of Significance in the VMT Assessment Tool
As part of Task 4 (VMT Assessment Tool Updates), Fehr & Peers will incorporate changes to
baseline or significance thresholds requested by participating cities. All Tool updates will be
completed at one time for all cities that request a change to ensure the most efficient use of
programming time.
• Deliverable 3.2.1: Update VMT thresholds in the SGVCOG VMT Assessment Tool
Task 10.3 Update TIA Guidelines
Fehr & Peers will update the TIA guidelines for each of the participating cities (as-needed) to
reflect changes to VMT baselines or thresholds of significance.
• Deliverable 3.3.1: Update the VMT sections of the TIA guidelines for each
participating city, as needed to reflect amendments to VMT significance thresholds.
TASK 11: VMT ASSESSMENT TOOL UPDATE
Fehr & Peers will utilize the results of Tasks 2 and 3 to update the SGVCOG VMT Assessment
Tool.
Task 11.1 Prepare Data for Tool Update
Fehr & Peers will use the results of Task 2 to update the VMT data in the SGVCOG VMT
Assessment Tool.
• Deliverable 4.1.1: Summary of Data Scripts
Task 11.2 VMT Assessment Tool Updates
Fehr & Peers will update the VMT Assessment Tool to reflect the changes. In addition, the tool
documentation will be updated to reflect changes to the tool. This task assumes one round of review
and revisions of updated tool.
• Deliverable 4.2.1: Update the SGVCOG VMT Assessment Tool’s (version 1.0)
documentation (metadata) to reflect updates
• Deliverable 4.2.2: Update the SGVCOG VMT Assessment Tool (version 1.0) to
reflect the 2020 RTP/SCS ABM and the 2021 CAPCOA guidance (based on Task 4.1
data preparation)
• Deliverable 4.2.3: Provide Beta version of the tool (SGVCOG VMT Assessment Tool
version 2.0
- beta) for review by participating cities.
• Deliverable 4.2.4: Updated “for publish” SGVCOG VMT Assessment Tool version
2.0 based on 1 round of comments on the Beta version (up to 12 staff hours).
TASK 12: VMT ASSESSMENT TOOL DOCUMENTATION, HOSTING, UPDATES,
AND MAINTENANCE; AND TECHNICAL USER (HELPDESK) SUPPORT
Task 12.1 Website Development
Modify the SGVCOG VMT Assessment Tool website to reflect updates to references (SCAG RTP
2020 and CAPCOA 2021), updates to metadata, and any other changes requested by SGVCOG
and/or its participating member agencies.
• Deliverable 5.1.1: Update the VMT Assessment Tool website to reference updates
Task 12.2 Documentation, Regular Maintenance, and Annual Assessor Parcel Number
updates
Fehr & Peers will continue to host, update, and maintain the current SGVCOG VMT Assessment
Tool up until the updated Tool is available. F&P will document all changes to the Tool and provide
this information to all Tool users. Due to changes implemented by ESRI, F&P are required to host
the tool in a cloud hosted environment with its own license F&P will manage for SGVCOG. The
annual cost of hosting will be passed through directly to SGVCOG with no mark-ups by Fehr &
Peers. The new cloud-based format is anticipated to provide more stability, faster computing, and
a safer environment for the SGVCOG VMT Assessment Tool and provides opportunity for
SGVCOG to host additional spatial resources in the same environment only for the cost of
production. Fehr & Peers will manage the ESRI licensing requirements, monitor and maintain the
tool, provide all data updates in the tool, and implement and manage the hosting agreement with
Azure. SGVCOG requested a five-year hosting agreement; however, given the unknown potential
cost updates that either ESRI or Azure may implement each year, the costs for these are shown as
actual year one costs only. Future year invoices for software and hosting by ESRI and Azure,
respectively, will be passed through directly to SGVCOG. The budget shows an estimate for future
year costs, but this is only an estimate.
At the end of the 5-year period, Fehr & Peers will prepare the SGVCOG VMT Assessment Tool
for Transfer to SGVCOG unless a contract extension is executed. Note that major updates that are
not already addressed in this scope (such as incorporating new versions of the model data/new
TDM measure guidance in upcoming years) will require a separate scope/budget.
F&P anticipate that there will be updates necessary to reflect the 2024 SCAG So Cal Connect Plan
since the model will be updated as part of the process. F&P anticipate that the model will remain
an activity-based model (ABM) in the same modeling platform as used for the 2020 SCAG
RTP/SCS. F&P expect that updating the tool with the 2024 RTP data will be relatively
straightforward and that F&P can use the same scripts that are developed in Tasks 2.1/2.2 to
convert the 2024 model output into the format needed to flow into the tool. F&P have included
some additional budget for updating to the 2024 model data. Note that this scope does not include
major updates resulting from the model type/version changing, or if the results from the model
drastically change requiring additional coordination with cities.
• Deliverable 5.2.1: Continue to host, update, and maintain the SGVCOG VMT Assessment
Tool
V.1.0 until the Update is completed
• Deliverable 5.2.2: Host, update, and maintain the SGVCOG VMT Assessment Tool
(V.2.0) in new cloud environment for five years beginning on the date of public
release. Maintenance includes updating the tool to reflect the 2024 SCAG So Cal
Connect Plan (assuming that the data is available within the five-year maintenance
period)
Task 12.3 Technical (Helpdesk) Support
This contract includes approximately 24 staff hours per year over the 5-year period for technical
support. F&P will notify the project manager when they have utilized 16 hours in a given year.
Helpdesk will be billed on an hourly basis.
• Deliverable 5.3.1: Operate Helpdesk
• Deliverable 5.3.2: Document helpdesk requests and responses for inclusion in
progress reports that accompany invoices
B. SGVCOG Work
During the term of the Agreement, and pursuant to its terms and conditions, SGVCOG agrees to
provide participating member cities the following services related to project management and
administration:
Services
Project Management for the life of the 5-year contract
• Coordinating meetings and communication with participating cities
• Overseeing consultant work
• Tracking program budget
• Contract monitoring and enforcement
• Accounting and invoicing
• Contract execution and amendments as necessary
C. Compensation
The City’s share of the overall costs, which is inclusive of SGVCOG’s project management fees,
to complete the tasks is as follows:
Task Description Not to Exceed Amount
Tasks 1 – 7
Development of the
Original VMT Analysis
Model
$12,229.00
Web-Based Regional
VMT Analysis Tool
$2,750.00
Task 8 – 12 VMT Assessment Model
& Tool Update
$15,000.00
TOTAL $29,979.00
Attachment 3
Attachment 4