HomeMy WebLinkAboutE-9 Staff Report - 1st Amendment to Grant Services AgreementCONSENT ITEM
E-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: NICO DE ANDA-SCAIA, DEPUTY CITY MANAGER
DATE: JUNE 19, 2023
SUBJECT: APPROVAL OF FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH GLOBAL URBAN STRATEGIES, INC. FOR
PROFESSIONAL GRANT MANAGEMENT SERVICES
BACKGROUND:
On June 20, 2022, the City Council approved a Professional Services Agreement (PSA) with
Global Urban Strategies, Inc. for professional grant research and development services. The initial
term of this agreement was for one (1) year, with up to two (2) additional one-year renewal options.
The subject action would approve a First Amendment to the PSA with Global Urban Strategies to
renew and extend the term of this agreement by one year through June 30, 2024. In addition, the
subject action increases the monthly rate for services by $2,000 per month for a total annual
maximum compensation amount of $96,000.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1) Approve a First Amendment to the Professional Services Agreement with Global Urban
Strategies, Inc. in an amount not to exceed $8,000 per month or $96,000 annually; and
2) Authorize the City Manager to execute the Amendment, in a form acceptable to the City
Attorney, on behalf of the City.
Approved
City Council
June 19, 2023
First Amendment to PSA with Global Urban Strategies, Inc.
June 19, 2023
Page 2
ANALYSIS:
The City of Azusa currently receives professional grant research and development services through
a Professional Services Agreement with Global Urban Strategies, Inc. Global Urban Strategies,
Inc. is a seasoned grant-writing firm with over 60 years of combined experience in this sector,
having successfully obtained over 500 million dollars of local, state, federal, and private funds for
its clients. The firm specializes in both applying and administering grants in the areas of
transportation, infrastructure, housing, water conservation, public works, economic development,
parks, and public safety. Global Urban Strategies, Inc. is a California C-Corporation, a Certified
Disabled Veteran Business Enterprise, and Small Business Enterprise (#2013829).
Per the existing Agreement, Global Urban Strategies meets regularly with City Departments to
assess key funding goals and priorities, provides monitoring services for all applicable federal, state
and regional grant funding opportunities, and coordinates grant submittal on behalf of and in
support of the City. Grant services are currently provided at a flat monthly rate of $6,000. Over the
course of Fiscal Year 2022-23, the City has been awarded a total of $1.1 million in grant funds
through coordination with Global Urban Strategies, Inc.
The City wishes to expand its grant writing efforts to support Azusa Light & Water toward a greater
emphasis on specialized utilities and infrastructure funding opportunities. Doing so demands a
higher level of support and specialization beyond what services are currently being provided. The
recommended action would extend the term of this agreement through June 30, 2024, and increase
compensation to $8,000 per month for services which will include additional grant support for
Azusa Light & Water and a greater emphasis on infrastructure/utility projects.
Per the Agreement, the City would not be limited to the number of grants that are submitted
annually. Staff would continue to utilize Global Urban Strategies’ services for grants that align
with City Council priorities, initiatives, and objectives. An additional one-year term extension may
be authorized in advance of next FY subject to City Council Approval. The Agreement may be
terminated at any point by either party with a 60-day advance notice.
FISCAL IMPACT:
The fiscal impact for this professional services agreement is $8,000 per month for a maximum
compensation amount of $96,000 per year. Funding for the recommended actions has been
requested as part of the FY 2023-24 proposed budget and will be paid for as follows: $5,000 per
month out of City Manager Account #10-10-110-000-6399, and $3,000 per month out of Azusa
Light & Water Account #31-40-711-903-6399. The City anticipates it will recover costs associated
with this Professional Services Agreement through grants awarded over the course of the contract
term.
First Amendment to PSA with Global Urban Strategies, Inc.
June 19, 2023
Page 3
Prepared b y: Fiscal Review by:
Nico De Anda-Scaia Talika M. Johnson
Deputy City Manager Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager
Attachments:
1) Proposed First Amendment to PSA with Global Urban Strategies, Inc.
2) Professional Services Agreement with Global Urban Strategies, Inc. dated 6.30.2022
3) FY 2022-23 Grant Services Report – Global Urban Strategies, Inc.
CITY OF AZUSA
FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT FOR GRANT RESEARCH AND
DEVELOPMENT SERVICES
1.PARTIES AND DATE.
This First Amendment to the Agreement for Professional Services (“First Amendment”) is
entered into on the day of June 2023, by and between the City of Azusa (hereinafter referred
to as the “City”) and Global Urban Strategies, Inc. (hereinafter referred to as the “Consultant”).
City and Consultant are sometimes collectively referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Grant Research and
Development Services dated June 30, 2022 (“Agreement”).
2.2 First Amendment. The Parties now desire to amend the Agreement in order to
extend the Agreement for an additional one-year term, AND increase the fixed amount of monthly
compensation.
3.TERMS.
3.1 Term. Pursuant to Section 3.1.2 of the Agreement, the City hereby exercises the
option to renew the Agreement and extend the term of the Agreement for 12 months from July 1,
2023 to June 30, 2024, unless earlier terminated as provided in the Agreement.
3.2 Compensation. Pursuant to Section 3.3.1 of the Agreement, the City hereby agrees
to pay Consultant a fixed amount of $8,000 (Eight thousand dollars) per month for the Services.
Consultant’s total maximum compensation for the present term or, if applicable, each Extended
Term of the Agreement shall not exceed $96,000 (Ninety-six thousand dollars) without written
approval of the City Manager.
3.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this First Amendment, the remaining provisions of the Agreement shall remain in full force and
effect.
45635.01000\31368292.1 - 1 -
Attachment 1
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this 20th day of June, 2023.
CITY OF AZUSA GLOBAL URBAN STRATEGIES, INC.
By: By:
Sergio Gonzalez Omar E. Hernandez
City Manager President
ATTEST:
By:
Jeffrey Cornejo, Jr.
City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney
45635.01000\31368292.I -2-
Attachment 2
1 CITY OF AZUSA
Awarded - $1,100,000
1.Local Aging and Disability Action Planning Grant - $200,000 - no match required
2.COPS Hiring Grant - $375,000 - Local match $921,280.59
3.Water Quality Authority Round X Funding - $525,000 - no match required
Denied
1.Safe Roads and Streets for All Implementation Grant – only 37 implementation grants were awarded
2.Reconnecting Communities Strategic Planning and Community Engagement – only 6 capital projects
and 39 Planning Grants were awarded
Awaiting Notice
1.RAISE Implementation Grant
2.Robert Wood Johnson Culture of Health Prize
3.Caltrans Clean CA Round 2
4.USDA Urban and Community Forestry
5.Building Forward Library Facilities Improvement Program Round 2
Upcoming Grant Review Meetings
1.HomeKey Program Round 3
Currently Pursuing
1.Safe Roads and Streets for All Round 2
2.Charging and Fueling Infrastructure (CFI) Discretionary Grant Program
Attachment 3