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Home My WebLink AboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: JULY 17, 2023 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: The recommended action approves Personnel Action Requests reviewed and recommended by the Personnel Board, approves a Side Letter of Agreement between the City and Azusa Police Officers Association (APOA) to add Standby Time for K-9 Special Assignment, and approves a Side Letter of Agreement between the City and Local 18 of the International Brotherhood of Electrical Workers (IBEW) to add Troubleshooter classification specification to the flexible staffing series of Line Mechanic classifications. RECOMMENDATIONS: Staff recommends the City Council take the following actions: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s); 2)Approve Side Letter of Agreement between the City and Azusa Police Officers Association (APOA) to add Standby Time for K-9 Special Assignment; and 3)Approve Side Letter of Agreement between the City and Local 18 of the International Brotherhood of Electrical Workers (IBEW) to add Troubleshooter classification specification to the flexible staffing series of Line Mechanic classifications. ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules: A.NEW APPOINTMENT – The following appointment has been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 5.7.5 Appointment: Approved City Council July 17, 2023 Human Resources Action Items July 17, 2023 Page 2 B. MERIT INCREASES AND/OR REGULAR APPOINTMENTS: Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8.2 Regular Appointment Following Probationary Period, Department Head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as follows: C. PROMOTIONS – The following promotional appointments have been requested by the appropriate Department Heads pursuant to the Rules of the Civil Service System, Section 12.2 Promotion: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Police Brad Gomez Police Officer 08/07/2023 6101/05 $8,501.23 Administrative Services Luis Arteaga Storekeeper 07/31/2023 5172/02 $5,344.52 Utilities Nicole Diaz Customer Service Representative I TBD – Pending Background 5154/02 $4,4,92.99 DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. PW Antonio Bernal Street Maintenance Worker II MERIT INCREASE/ REG APPT 04/30/2023 8163/05 $5,258.11 PW Joseph Alvarenga- Rodriguez Street Maintenance Worker II MERIT INCREASE/ REG APPT 04/30/2023 8163/05 $5,258.11 UTIL Ryan Phillips Apprentice Line Mechanic MERIT INCREASE/ 05/29/2023 5204/03 $8,271.69 UTIL Melissa Barbosa Assistant General Manager – Water Operations MERIT INCREASE/ REG APPT 06/26/2023 3558/03 $13,168.98 AS Richard Lam Budget and Revenue Manager MERIT INCREASE/ 07/01/2023 3370/05 $9,992.28 PD Eliasar Cordero Police Officer REG APPT/ 06/27/2023 6101/05 $8,501.23 PD Michelle Barron Police Officer REG APPT/ 06/27/2023 6104/04 $8,096.41 PD Randy Rivera Police Officer REG APPT/ 06/17/2023 6101/02 $7,343.68 Human Resources Action Items July 17, 2023 Page 3 D. NEW CLASS SPECIFICATION – The following job specification has been reviewed and approved by the respective bargaining unit and is being proposed in order to meet business needs of the Departments: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Senior Project Manager NREP 3412 $9,052.20 $11,003.00 E. SEPARATION/RETIREMENT – The following separations is submitted for informational purposes: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE Police Griselda Alvarez Police Records Specialist 06/29/2023 Econ & Comm Dev Amanda Valez Building Technician 06/20/2023 F. APOA Side Letter – K-9 Standby Time The current Azusa Police Officers Association (APOA) MOU provides 5% special assignment pay for K-9 Officers and three and one-half (3.5) hours per week paid at premium rate equal to time and one and one- half (1.5) of the K-9 Officer’s base hourly rate for the care and maintenance of the dog. The handling officer is also required to be on standby in case the K-9 needs to be deployed, therefore APOA is seeking to modify Section 6.10 Special Assignments of the MOU to provide a minimum of ten (10) hours per month of Standby time, at the Premium rate (currently time-and-one-half) for K-9 assignment, consistent with the following assignments: Detective, SET Detective, Gang Detective, Motor Officer/Traffic Investigator. G. IBEW Side Letter – Adding Troubleshooter to Line Mechanic Flexible Staffing Series The current Local 18 of the International Brotherhood of Electrical Workers (IBEW) MOU includes a flexible staffing for Line Mechanic positions. The Electric Troubleshooter classification currently exists and is the advanced journey-level class in the Line Mechanic series. Line Mechanics who successfully complete the probationary period may be eligible to promote or be reclassified to Electric Troubleshooter. However, the Electric Troubleshooter classification is not currently part of the Line Mechanic flexible staffing series. Management would like to include the Electric Troubleshooter classification as part of the Line Mechanic flexible staffing series. The attached side letter has been approved by IBEW. DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Utilities Christian Lopez From: Troubleshooter To: Electric Crew Supervisor 07/23/2023 5228/05 $12,689.69 Police Kelli McMath From: Dispatcher To: Police Civilian Investigator 07/23/2023 9194/03 $6,423.95 Public Works Jayson Tello From: Street Maintenance Worker III To: Street Maintenance Crew Supervisor 07/23/2023 8184/05 $6,614.20 Human Resources Action Items July 17, 2023 Page 4 FISCAL IMPACT: All proposed changes were approved with the FY 2023/24 Adopted Budget and/or are able to be absorbed with anticipated salary savings. Prepared by: Reviewed and Approved: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachments: 1. Senior Project Manager Class Specification 2. Side Letter Agreement with APOA for K-9 Standby Hours 3. Side Letter Agreement with IBEW for Troubleshooter Flexible Staffing Date Adopted: 7/2023 Range #: 3214 FSLA Exempt Position Confidential Classification (AMMA Benefits) CITY OF AZUSA SENIOR PROJECT MANAGER DEFINITION Under general supervision performs a wide variety of complex professional administrative and analytical work in support of department managerial functions; performs related duties as required. CLASS CHARACTERISTICS Senior Project Manager performs highly responsible administrative work, conducting or providing project oversight for a variety of complex and sensitive projects at the direction of the City Manager. The incumbent is expected to demonstrate a high level of independent problem-solving abilities and perform the full scope of administrative, analytical and management duties within assigned program areas. Incumbents in this class are assigned the most complex and difficult work, and carry out assignments using independent judgment and problem-solving skills. Work requires the exercise of considerable initiative, independent judgment, and discretion. SUPERVISION RECEIVED/EXERCISED Receives general direction from the City Manager. Exercises technical and functional supervision over lower level administrative support and technical staff. ESSENTIAL FUNCTIONS These are examples of essential functions of this classification and may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Assumes operational authority over projects, services or administrative operations, maintains financial and administrative processes and records; develops policy and procedural recommendations; implements and monitors assigned budgets; monitors contracts and related documentation; responsibility of deliverables, timely reports, successful completion and closing out with audits and final report filings. Plans, directs and coordinates consulting contract activities including: writing specifications for contracts; analyzing bids, negotiating contracts; establishing priorities and schedules; the resolution of technical, procedural and operational problems; evaluating contractor performance; and specifying appropriate actions to be taken to correct deficiencies. Performs analysis and review of budgetary, financial and operational systems; compiles and interprets statistical and financial data; analyzes findings, prepares reports and makes recommendations. Attends staff, City council and/or Commission Board meetings as assigned. Provides staff support to departmental management; facilities and coordinates interdepartmental projects; provides analytical support for financial, operational and organizational issues; Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public. Attachment 1 Class Specifications Senior Project Manager Page 2 of 2 QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from a four-year college/university with a bachelor's degree in public or business administration, or a related field; and at least five years of professional experience in analysis and research, project management, policy development, fiscal administration and budget and/or management responsibilities. A master’s degree is desirable and may be substituted for one year of experience. Knowledge, Skill and Abilities Knowledge of modern principles, practices and methods of administrative and project management; organizational development and public administration policies and procedures; principles of grant proposal writing and administration; research and reporting methods, techniques and procedures; City government and inter-governmental relationships; principles of mathematics and statistical analysis; structure and organization of public sector agencies; principles and practices of public sector administration and supervisor techniques, budget development and implementation; public relations and customer service best practices; applicable federal, state and local laws, codes and regulations; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices. Ability to research and analyze data; provide sound policy and procedural recommendations to management; prepare reports, including research and analysis; conduct operational assessments; plan, direct and coordinate consulting contracts; make decisions, exercise resourcefulness, and prioritize tasks to meet a variety of demands; oversee and/or manage specialty projects and programs; work effectively with management, staff and the public; supervise and/or lead teams; develop, coordinate and administer assigned work programs and grants; identify private, state and federal funding sources; serve as a liaison between various public agencies; develop and administer a budget; prepare clear and concise administrative documents and reports; analyze, interpret, summarize and present a variety of fiscal statistical and administrative reports in an effective manner; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read interpret and record data accurately; organize, prioritize and follow up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; work effectively with people of varying backgrounds, educational levels, races and cultures. Skill to operate an office computer and a variety of word processing, spreadsheet and other software applications. Special Requirements Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. Physical, Mental and Environmental Working Conditions Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push files, paper and documents weighing up to 25 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. SIDE LETTER OF AGREEMENT BETWEEN CITY OF AZUSA AND THE POLICE OFFICERS ASSOCIATION This Side Letter of Agreement ("Agreement") between the City of Azusa ("City") and the Police Officers Association ("Association") (collectively "Parties") is entered into with respect to the following: WHEREAS, the Parties have a Memorandum of Understanding ("MOU") that commenced on August 1, 2020 and is set to expire on July 31, 2024; WHEREAS, Section 6.10 Special Assignments of the MOU currently provides a minimum of ten (10) hours per month of Standby time, at the Premium rate (currently time-and-one-half) for the following assignments: Detective, SET Detective, Gang Detective, Motor Officer/Traffic Investigator; and WHEREAS, the Association and the City agreed through a meet and confer process to add K-9 Officer to the assignments eligible for Standby Time. LET IT BE RESOLVED, that MOU section 6.10 Special Assignments to include K-9 Officer: 6.10 Special Assignments Effective August 1, 2020, in addition to monthly basic pay, the following assignments, when made by the Chief of Police or his designee, shall receive five percent (5%): •K-9 Officer •Bicycle Patrol Officer In addition to monthly basic pay, the following assignment, when made by the Chief of Police or his designee, shall receive five percent (5%): •Motor Officer Effective August 1, 2020, in addition to monthly basic pay, the following assignment when made by the Chief of Police or his designee, shall receive five percent 5% for time worked on Monthly Training and Call Outs: •SWAT In addition to monthly basic pay, the following assignments, when made by the Chief of Police or his designee, shall receive a minimum of ten (10) hours per month of Standby time, at the Premium rate (currently time-and-one-half): •Detective •SET Detective •Gang Detective •Motor Officer/Traffic Investigator •K-9 Officer Attachment 2 Executed this 18th day of July, 2023. CITY OF AZUSA: AZUSA POLICE OFFICERS ASSOCIATION: ______________________________ ___________________________________ Sergio Gonzalez, City Manager Mario Corona, President ___________________________________ Richard Aguirre, Vice President APPROVED AS TO FORM: ATTEST: ______________________________ ____________________________________ Marco Martinez, Best, Best & Krieger Jeffrey Lawrence Cornejo, Jr. City Clerk SIDE LETTER OF AGREEMENT BETWEEN CITY OF AZUSA AND LOCAL 18 OF THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS This Side Letter of Agreement (“Agreement”) between the City of Azusa (“City”) and Local 18 of The International Brotherhood of Electrical Workers (“Association” or “IBEW Local 18”) (collectively “Parties”) is entered into with respect to the following: WHEREAS, the Parties have a Memorandum of Understanding (“MOU”) that commenced on August 1, 2021, and is set to expire on July 31, 2025; WHEREAS, the Electric Troubleshooter classification currently exists and is the advanced journey-level class in the Line Mechanic series. Line Mechanics who successfully complete the probationary period may be eligible to promote or be reclassified to Electric Troubleshooter. WHEREAS, the Electric Troubleshooter classification is not currently part of the Line Mechanic flexible staffing series; WHEREAS, Management would like to include the Electric Troubleshooter classification as part of the Line Mechanic flexible staffing series; NOW THEREFORE, LET IT BE RESOLVED, that section 14.5.3 is added to the Local 18 of the International Brotherhood of the Electrical Workers Memorandum of Understanding as follows: 14.5.3 Troubleshooter classification is added to the Line Mechanic flexible staffing series. At the determination of the Department Head, employees who successfully complete the probationary period as Line Mechanic may be promoted to Troubleshooter. Executed this 17th day of July, 2023. CITY OF AZUSA: LOCAL 18 OF THE INTERNALTIONAL BROTHERHOOD OF ELECTRICAL WORKERS: ______________________________ ___________________________________ Sergio Gonzalez, City Manager Gus Corona, Business Manager Attachment 3 APPROVED AS TO FORM: ______________________________ Marco Martinez, Best, Best & Krieger ATTEST: _______________________________ Jeffrey Lawrence Cornejo, Jr. City Clerk