HomeMy WebLinkAboutE-17 Staff Report - LSTA Grant AcceptanceCONSENT ITEM
E-17
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: LEILA HASSEN, LIBRARY SERVICES MANAGER
DATE: AUGUST 21, 2023
SUBJECT: ACCEPTANCE OF LSTA GRANT FROM THE CALIFORNIA STATE LIBRARY
BACKGROUND:
The Azusa City Library is the recipient of a $30,000 Library Services and Technology Act (LSTA)
grant award to fund programs that highlight Indigenous history and culture, sustainability, and
environmental stewardship. The Library will leverage partnerships with community organizations
to implement these programs during FY 23/24. Grant funds will support consultant and service
fees, program supplies, books related to Indigenous history, and gardening workshops.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Accept the $30,000 LSTA grant award from the California State Library.
ANALYSIS:
The Azusa City Library will present programming through an original grant project intended to
promote sustainability and offer enriching and educational programs about Indigenous populations
in the San Gabriel Valley. There will be 3 primary components to this project: the creation of a
Seed Library featuring seed varieties for native and pollinator plants as well as those used in
Indigenous recipes, a master gardener workshop series for waterwise gardens, and family
programs developed and conducted by members of the Gabrieleño/San Gabriel Band of Mission
Indians. The intended outcomes of this project are to introduce programs about Indigenous history,
build practices that support local habitats, and nurture community building and social interaction.
Approved
City Council
August 21, 2023
Acceptance of LSTA Grant
August 21, 2023
Page 2
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions. Upon City Council acceptance
of the grant, Finance staff will amend the FY 23/24 budget consistent with the grant award amount.
Prepared by: Reviewed by:
Leila Hassen Sergio Gonzalez
Library Services Manager City Manager
Attachment:
1. Grant Award Letter
August 8, 2023
Leila Hassen,
Library Services Manager
Azusa City Library
729 N Dalton Ave
Azusa, CA 91702
Dear Leila Hassen:
The California State Library is pleased to approve the grant application for the Retracing
Azusa's Past project for a total of $30,000 in federal Library Services and Technology Act
(LSTA) funds.
This letter contains general information regarding the LSTA award process as well as
information specific to your project. Once you have reviewed this letter, please review the
Award Agreement and Certification of Compliance included in your award packet and
refer to the LSTA Grant Guide located on the California State Library’s Manage Your
Current Grant webpage (https://www.library.ca.gov/grants/manage/) for more
information.
LSTA Funds and Payments
Processing of grant payments may take from eight to ten weeks before delivery. If you
have not received payment ten weeks after submitting your claim form to the State
Library’s Fiscal Department, please contact your Grant Monitor.
Please note: If your full grant amount is more than $20,000, ten percent (10%) of the
grant award is withheld until the end of the project period (unless otherwise noted in
the Award Agreement and Certification of Compliance. This ten percent (10%) is
payable only if the grant recipient fulfills all project reporting requirements and expends
all funds, or returns all unspent grant funds, by the time specified in the award packet.
Reporting
Financial and program narrative reports are required throughout and following the
project period. All required reporting materials are located on the State
Library’s Manage Your Current Grant (https://www.library.ca.gov/grants/manage/)
webpage. Reporting period and deadlines can be found in the Award Agreement and
Certification of Compliance for this project. Failure to provide timely reports is a serious
breach of a grant recipient’s administrative duty under the grant program, which may
result in federal audit exceptions against the state and the loss of LSTA funds.
DocuSign Envelope ID: 20509B0C-C2A0-48CA-A73E-50DA3F6FE68B
Attachment 1
Project Support Team
Your project support team is available throughout the project period to assist you. There
are two people assigned to your project. The first is your Grant Monitor who is available
to assist you with compliance and reporting matters. The Grant Monitor assigned to your
project is Michelle Killian and can be reached via email at
michelle.killian@library.ca.gov. You are also assigned a Library Programs Consultant
(LPC) for ongoing programmatic support. The Library Programs Consultant (LPC)
assigned to your project is Julianna Robbins and can be reached via email at
julianna.robbins@library.ca.gov.
Please stay in touch with your project support team throughout the award period. Read
the enclosed award packet thoroughly and contact your project support team if you
have any questions.
Best wishes for a successful project.
Respectfully yours,
Greg Lucas
California State Librarian
cc: Leila Hassen lhassen@azusaca.gov
Julianna Robbins: julianna.robbins@library.ca.gov
Michelle Killian michelle.killian@library.ca.gov
Nicole Olson federalgrants.fiscal@library.ca.gov
Angie Shannon: angie.shannon@library.ca.gov
Lynne Oliva: lynne.oliva@library.ca.gov
Reed Strege: reed.strege@library.ca.gov
Natalie Cole: natalie.cole@library.ca.gov
DocuSign Envelope ID: 20509B0C-C2A0-48CA-A73E-50DA3F6FE68B
THE BASICS – YOUR LSTA GRANT AWARD
Award #: LS-S-23-2
File #: SS-2
IMLS #: LS-253616-OLS-23
Organization: Azusa City Library
Project Title: Retracing Azusa's Past
Award Amount: $30000
2023/2024 LSTA APPROVED BUDGET
Salaries/Wages/Benefits $0
Consultant Fees $7500
Travel $0
Supplies/Materials $16700
Equipment ($5,000 or more per
unit) $0
Services $5800
Project Total $30000
Indirect Cost $0
Grant Total $30000 (LSTA Funds Only)
Payment Schedule 45%/45%/10%
Start Date: 8/1/2023
End Date: 8/31/2024
This project will be officially closed as of the end date listed above and no new
expenditures may be generated, nor may any additional funded project activities
occur. Unexpended or unencumbered funds must be returned within 30 days of the
end date. However, if funds were encumbered prior to the end date, this project is
allowed 45 days to liquidate those encumbrances. Any funds not liquidated are to
be returned with the liquidation report within 60 days of the end date.
DocuSign Envelope ID: 20509B0C-C2A0-48CA-A73E-50DA3F6FE68B