HomeMy WebLinkAboutE-18 Staff Report - ZipBooks Grant AcceptanceCONSENT ITEM
E-18
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: LEILA HASSEN, LIBRARY SERVICES MANAGER
DATE: AUGUST 21, 2023
SUBJECT: ACCEPTANCE OF ZIP BOOKS GRANT FROM THE CALIFORNIA STATE
LIBRARY
BACKGROUND:
The Azusa City Library has been awarded a California State Library Zip Books grant in the amount
of $4,870. The Library has offered the Zip Books service since FY 21/22 and FY 22/23. Grant
funding will support this program throughout FY 23/24.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Accept the $4,870 Zip Books grant award from the California State Library.
ANALYSIS:
The Azusa City Library is the recipient of a $4,870 grant award that will fund books ordered
through the Library’s Zip Books service. Zip Books provides Library patrons with expedited
access to books that are not readily available in the Library’s collection. To participate in the Zip
Books program, a patron can request a select number of items for the Library’s collection. Library
staff will then proceed to order approved items from Amazon using Zip Books funding. The
requested items are then shipped directly to the patron’s residence. After the loan period, patrons
are expected to return Zip Books materials to the Library so that they may be added to the
circulating collection.
Approved
City Council
August 21, 2023
Acceptance of Zip Books Grant
August 21, 2023
Page 2
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions. Upon City Council acceptance
of the grant, Finance staff will amend the FY 23/24 budget consistent with the grant award amount.
Prepared by: Reviewed by:
Leila Hassen Sergio Gonzalez
Library Services Manager City Manager
Attachment:
1. Grant Award Letter
Library – Courts Building 916-323-9759
P.O. Box 942837 csl-adm@library.ca.gov
Sacramento, CA 94237-0001 www.library.ca.gov
July 27, 2023
Ms. Leila Hassen, Library Services Manager
City of Azusa--Library
729 N Dalton Ave
Azusa, CA, 91702
Subject: Zip Books Project ZIP23-17
Dear Ms. Leila Hassen:
We are pleased to approve the grant application for the Zip Book Project for a total of $4,870 in
California Library Services Act funds to purchase books and prime membership. Over the
2023/24 grant period, please take steps to ensure that as many Zip Books as possible are added
to your permanent library collection. These steps might include approving only those patron
requests which meet your collection development guidelines and/or may appeal to your
community.
Hard copies of this correspondence will not follow. Keep the entirety of the correspondence for
your files and consider these award materials your original documents. For more information,
please refer to the Zip Book Guidelines located on the State Library website.
Upon receipt of a completed claim form that is free of errors or inaccurate information, the
State Library processes it for routing to the Office of the State Controller which ultimately issues
the check. The total time for the claim form to be processed, routed, payment issued, and
mailed can be up to eight weeks, but is often a shorter timeframe. If you still have not received
payment after eight weeks, please contact your grant monitor.
The Grant Monitor assigned to your project is Monica Rivas. She is available to assist you
throughout the year and she can be reached via email at monica.rivas@library.ca.gov.
Please stay in touch with your Grant Monitor throughout the award period. Read the enclosed
award packet thoroughly and contact your Grant Monitor if you have any questions.
Best wishes for a successful project.
Respectfully yours,
Greg Lucas
California State Librarian
DocuSign Envelope ID: C132CE70-F305-41C5-905A-6D2A58B8FE61
Attachment 1
Library – Courts Building 916-323-9759
P.O. Box 942837 csl-adm@library.ca.gov
Sacramento, CA 94237-0001 www.library.ca.gov
CC: Monica Rivas, monica.rivas@library.ca.gov
Lena Pham, lena.pham@library.ca.gov
Leila Hassen, lhassen@azusaca.gov
DocuSign Envelope ID: C132CE70-F305-41C5-905A-6D2A58B8FE61