HomeMy WebLinkAboutE-4 Staff Rerport - Treasurers Report Receipts, DisbursementCONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ART VASQUEZ, CITY TREASURER
TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: AUGUST 21, 2023
SUBJECT: CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND
FUND BALANCES FOR THE MONTHS OF APRIL AND MAY 2023
BACKGROUND:
California Government Code Section 41004 requires the City Treasurer to submit to the City Clerk and
the City’s legislative body a written report and accounting of all receipts, disbursements and fund
balances monthly. The recommended action requests the City Council receive and file the attached
reports for the months of April and May 2023.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Receive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund
Balances for the months of April and May 2023.
ANALYSIS:
The City Treasurer and Finance Staff currently reports to the City Council statements of citywide cash
and investments and summaries of disbursements made via the accounts payable process on a monthly
basis. While these reports will continue to be presented to the Council, California Government Code
Section 41004 requires at least once each month, the City Treasurer submit to the City Clerk a written
report and accounting of all receipts, disbursements, and fund balances and that the City Treasurer file a
copy with the legislative body.
In order to comply with the requirements of Government Code Section 41004, Finance Staff has
prepared the April and May 2023 monthly statements containing cash balance details and summaries
along with fund balance summaries. The attached statements provide an unaudited snapshot of the
General Ledger cash and fund balances for the respective months(s). Due to the timing of inflows and
outflows of revenues and disbursements, cash and fund balances may vary dramatically from month-to-
Approved
City Council
August 21, 2023
Accounting of Receipts, Disbursements, and Fund Balances
August 21, 2023
Page 2
month. Thus, the reported balances at each month end may not reflect the audited financial status of
each Fund at year-end closing.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
Prepared by: Reviewed and Approved:
Henry A. Quintero Talika M. Johnson
Principal Accountant Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1. City Treasurer’s Report of Receipts, Disbursements and Fund Balances – April 2023
2. City Treasurer’s Report of Receipts, Disbursements and Fund Balances – May 2023
Attachment 1
Attachment 2