HomeMy WebLinkAboutE-8 Staff Report - Request to increase blanket PO for Central SquareCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE GUADAGNINO, INTERIM DIRECTOR OF INFORMATION TECHNOLOGY
DATE: AUGUST 21, 2023
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2023-24 BLANKET PURCHASE ORDER
FOR ANNUAL SOFTWARE SUPPORT FOR SUPERION LLC. (CENTRAL SQUARE)
BACKGROUND:
In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, purchase orders over $50,000 require the
review and consideration of the City Council. The Information Technology Department is requesting
authorization to increase the FY 2023-24 Blanket Purchase Order (BPO) 039601 from $80,000.00 to
$86,517.72 for annual software support with Superion, LLC. (Central Square).
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Approve an increase to the Fiscal Year 2023-24 Blanket Purchase Order #039601 for annual
software support for Superion, LLC. (Central Square) by $6,517.72
ANALYSIS:
The City utilizes Superion, LLC. (Central Square) software for its Finance System. The annual support
cost for this software was increased by $6,517.72 for this fiscal year. The original BPO was approved for
$80,000 and needs to be increased to $86,517.72. Council action is required to increase BPO 039601 as
the request exceeds the City Manager’s $50,000 approval authority in accordance with the City’s
purchasing policy.
FISCAL IMPACT:
Funding for this request is included in the FY2023-24 approved budget under the Information Technology
Computer Software Support Accounts #4849930000-6415 (50%) and #4849942000-6415 (50%).
Approved
City Council
August 21, 2023
Request to Increase FY 2023-24 Blanket Purchase Order for annual software support for Superion, LLC.
(Central Square)
April 21, 2023
Page 2
Prepared by: Fiscal Review by:
Mike Guadagnino Talika M. Johnson
Interim Director of Information Technology Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager