Loading...
HomeMy WebLinkAbout05. AdministrationCity Council City Clerk City Treasurer Office of the City Manager Neighborhood Services City Attorney Public, Education, and Government Access Capital Assets and Infrastructure Replacement ADMINISTRATION DEPARTMENT FY 2023/24 & FY 2024/25 ADOPTED BUDGET CITY OF AZUSA Administration 1 CITY COUNCIL PROGRAM DESCRIPTION  The Mayor and City Council are the elected representatives of the City and, therefore, act as  the policy‐making legislative body of this municipality. They enact the City’s laws, known as  ordinances, adopt resolutions reflecting policy positions, provide authorization for City actions,  and are bound to uphold the laws of the State of California, as well as our Federal Government.  The City Council selects or approves the selection of members of the City boards, commissions,  and committees. Each year, the City Council considers and adopts a fiscal budget of  appropriations and establishes policies and goals to direct the City Manager and his staff.  The  City Council also appoints the City Manager and City Attorney.  FY 2023-25 STRATEGIC GOALS AND OBJECTIVES  •Continue to work to address the long‐term financial sustainability of the City by tackling costs related to other post‐employment benefits and future pension liabilities. •Continue progress on effective economic development strategies including upcoming catalyst projects, addressing underutilized/vacant properties, and supporting legislative measures that create local tools and funding for economic development. •Continue improvements to public facilities and city infrastructure. •Continue to proactively address concerns related to the health and safety of all Azusans, including threats of increasing inclement weather and wildfires, challenges posed by those unsheltered, gun violence, and general public safety. •Monitor legislative actions in Sacramento and take positions according to the approved legislative platform on bills that can have a positive or negative impact on the City. FY 2022-23 ACCOMPLISHMENTS Completed FY 2022‐23 with a healthy fund‐balance in the City’s budget, with total reserves over 80% of targeted/designated reserves and approximately $13M available for community benefit projects. Worked with the City Manager to ensure communities affected by wildfires received appropriate technical support and installation of appropriate infrastructure to reduce the risk of damage to properties during future rain and other weather events. Advanced efforts benefiting the City’s residents through partnerships and membership on various local boards and committees. Adopted revised Strategic Goals and Priorities for the City, including but not limited to prioritizing reinvestment in various facility improvements, advancing efforts related to local homelessness, expanding programs to underserved neighborhoods, and supporting local veterans and small business resiliency. Worked with the City Manager and Executive Staff to provide timely and transparent information to residents, neighborhood organizations, and the business community. Administration 2 REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT # DESCRIPTION 22-23 22-23 23-24 24-25 23 to 24 EXPLANATION OPERATIONS 6230 Dues & Scriptions - 625 625 625 625 ICSC Dues 6235 Meetings & Conferences 24,500 24,500 37,500 37,500 13,000 Additional Conferences; Inflation costs (Hotel, etc) 6563 Supplies/Special 5,000 5,000 7,000 7,000 2,000 Commissioner items CITY COUNCIL DETAILED VARIANCE EXPLANATION Account 1008000000 Administration 3 Description 1008000000 6230 Dues & Subscriptions - ICSC 6235 Meetings/Conferences - League, ICSC, CCC, ICA, SCAG, CJPIA 6298 Council Telecommunication Exp - Home DSL, Special equipment, etc. 6563 Special Supplies - City Pins and Plaques Donations/Contributions -Scholarship Program and Special Assistance Program CITY COUNCIL ACTIVITY DETAIL Account Number 7050 Administration 4 CITY COUNCIL EXPENDITURE DETAIL 1008000000 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT. DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 PERSONNEL 6006 Salaries/Temp & Part‐Time     23,515     24,000                 23,595                   24,000                 24,000                  ‐                    6101 PERS/Employee Contribution    118           200                      119                         1,800                   1,800                   1,600           6104 PERS Lump Sum ‐                85                         85                            ‐                             ‐                            (85)                6105 PERS/Employer Contribution    2,600       2,500                   2,662                     1,150                   1,150                   (1,350)          6125 FICA/Employer Contrib/Med     1,259       1,650                   1,041                     1,650                   1,650                    ‐                    6140 Life Insurance Allocation     419           450                      393                         450                      450                      ‐                    6155 Workers' Comp Allocation      940           950                      943                         950                      950                      ‐                    6175 Benefits/Flex Plan            84,447     90,000                 91,362                   90,000                 90,000                 ‐                    PERSONNEL SUBTOTAL 113,299   119,835              120,201                 120,000              120,000              165               OPERATIONS 6230 Dues & Subscriptions 2,675       ‐                            625                         625                      625                      625               6235 Meetings & Conferences        42,497     24,500                 24,500                   37,500                 37,500                 13,000         6298 Council Telecommunication Exp ‐                2,000                   2,000                     2,000                   2,000                   ‐                    6530 Office Supplies               393           500                      500                         500                      500                      ‐                    6563 Supplies/Special              1,142       5,000                   5,000                     7,000                   7,000                   2,000           7050 Donations/Contribution        2,343       10,000                 10,000                   10,000                 10,000                 ‐                    OPERATIONS SUBTOTAL 49,049     42,000                 42,625                   57,625                 57,625                 15,625         GENERAL FUND TOTAL: 162,348   161,835              162,826                 177,625              177,625              15,790         Administration 5    CITY CLERK PROGRAM DESCRIPTION The City Clerk is an elected official and serves as the community’s representative in the  administrative operations of municipal business and the custodian of the City Seal.  It is the  duty of the Elected City Clerk to act as Clerk of the City Council and as Secretary to the Utility  Board, Industrial Development Authority, Azusa Public Financing Authority, and the Oversight  Board to the former Redevelopment Agency, attend meetings and ensure that a legislative  history of all actions is maintained.   The City Clerk works with the Chief Deputy City Clerk who is responsible for the day‐to‐day  operations of the City Clerk’s Office and is charged with the preparation and distribution of  agendas, maintenance, and protection of official City records as required, publishes and  codifies ordinances, processes, attests, and certifies records, conducts all City elections, and  acts as a filing officer for the Fair Political Practices Commission (FPPC).  FY 2023‐25 STRATEGIC GOALS AND OBJECTIVES  • Continue to update and maintain the City’s E‐Contracts System.  • Oversee the creation of a Records Committee comprised of representatives from City  Departments to update and maintain the City’s Records Retention Schedule.  • Progress the City’s filing index for improved records management (hard and electronic  documents).  • Continue to oversee the Electronic Document Management System (EDMS) with Laserfiche  and continue to work on reorganization of the existing system to improve access to and  retrieval of City records.  • Administer General Municipal Election November 12, 2024.  FY 2022‐23 ACCOMPLISHMENTS  Completed, distributed and posted City Council Agenda Packets for all regular and special  meetings throughout the fiscal year.   Completed the uploading of two years of current contracts into the E‐Contracts System.    Continued scanning of documents such as minutes, agenda packets, ordinances and  resolutions into the City’s EDMS.   Administered General Municipal Election of November 8, 2022.   Established a City Commissioner Handbook and conducted a Commissioner Orientation  Workshop for streamlined onboarding of City Commission/Board members.    Administration 6 REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT # DESCRIPTION 22-23 22-23 23-24 24-25 23 to 24 EXPLANATION OPERATIONS 6301 Legal Services - - 75,000 25,000 75,000 FY2324 75,000 ($25K for PRA and $50K for election district base). FY2425 $25K is for PRA. 6399 Professional Services 6,000 6,000 41,000 41,000 35,000 Need services for scanning and Bakersman. 6493 Outside Services & Repairs 1,500 1,500 2,700 2,700 1,200 Sparkletts Water CMO/City Clerk 6563 Supplies/Special 2,000 2,000 4,000 4,000 2,000 Order Certificate Folders 6572 Office Furniture & Equipment 500 463 5,000 500 4,500 Office Chairs & New Bulletin Boards and Directory Boards 7060 Election Expenses 110,000 74,689 - 110,000 (110,000) Election is every other year including FY2223 and the upcoming FY2425 Election CITY CLERK DETAILED VARIANCE EXPLANATION 1015210000 Administration 7 Description 6220 Training Schools - Technical Training for Clerks (TTC); Professional Development/City Clerk's Office Training 6230 Dues/Subscriptions - IIMC (4), CCAC (4), NNA (1) 6235 Meeting/Conferences - CCAC Association meetings; CCAC Annual Conference; LOC New Law & Election Seminar; 6330 Codification - CivicPlus Hosting Municipal Code online and supplements to keep the AMC current; OrdBank 6399 Professional Services/Other - NetFile e-file FPPC Form 700; records management; scanning services: cable channel programming. 6405 Commission Meetings Expense - Video recording of City Council, Planning Commission, Art In Public Places Commission and Cultural & Historic Commission Meetings 6493 Outside Services and Repair - Miscellaneous expenses; Sparkletts Water CMO/City Clerk 6518 Postage - Processing of postage for All City departments; Annual P.O. Box 1395 Service Fee $1,410 6530 Office Supplies- Office Depot/Amazon/Central Stores 6551 Fuel and Oil- SC Fuel 6563 Supplies/Special- Certificate Supplies/Folders 6572 Office Furniture & Equipment- Office Chairs; Bulletin Boards and Directory Boards 6601 Advertising Expense - Legal advertising for all public hearings, bid openings, and public notices. 6825 Maintenance & Repair- Car Wash 6830 Rental Equipment - Neopost/Quadient lease of mail machine; eCertify Annual Fee $480 6850 Lease Payments- Cannon - Copy Machine Lease 6915 Utilities/Telephone- Verizon 7060 Election Expenses - District Base Elections/Demographer/BB&K $40K Districting Package CITY CLERK ACTIVITY DETAIL Account Number 1015210000 Administration 8     CITY CLERK EXPENDITURE DETAIL 1015210000 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT. DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 PERSONNEL 6003 Salaries/Regular              111,764    234,860       164,340             254,125       267,215       19,265         6006 Salaries/Temp & Part‐Time     139,035    81,945          110,059             131,945       138,740       50,000         6012 Sal/Compensatory Time ‐                 ‐                     672                     ‐                     ‐                     ‐                    6015 Salaries/Vacation             7,433         ‐                     8,981                  ‐                     ‐                     ‐                    6024 Salaries/Sick Leave           6,404         ‐                     16,690                ‐                     ‐                     ‐                    6027 Salaries/Bereavement ‐                 ‐                     848                     ‐                     ‐                     ‐                    6033 Overtime Pay/Premium ‐                 ‐                     40                       40                 ‐                     40                 6045 Sal/Education Incentive ‐                 ‐                     2,571                  3,000            3,000            3,000           6047 Covid Pay ‐                 4,500            2,750                  ‐                     ‐                     (4,500)          6048 Salaries/Language Pay         4,525         4,500            4,092                  4,500            4,500            ‐                    6075 Vacation Pay‐Off 7,182          ‐                     4,739                  3,500            3,500            3,500           6078 Sick Leave Pay‐Off 1,654         ‐                     1,589                  1,500            1,500            1,500           6101 PERS/Employee Contribution    8,146         18,000          9,348                  24,405          25,635          6,405           6104 PERS Lump Sum ‐                 970               1,170                  ‐                     ‐                     (970)             6105 PERS/Employer Contribution    18,255      27,000          18,946                16,750          17,590          (10,250)        6107 APPLE/Employer Contribution 381            400               758                     1,735            1,825            1,335           6125 FICA/Employer Contrib/Med     4,118         5,770            4,754                  6,750            7,035            980               6133 Retiree Health Premium Reimb  1,761         1,650            2,950                  1,800            1,800            150               6140 Life Insurance Allocation     496            885               511                     935               980               50                 6155 Workers' Comp Allocation      10,766      13,040          12,466                15,745          16,535          2,705           6160 LTD Insurance Allocation      965            1,825            999                     1,975            2,080            150               6165 Unemployment Allocation       214            400               245                     470               485               70                 6175 Benefits/Flex Plan            37,532      70,150          52,083                72,000          72,000          1,850           6180 Deferred Comp/Employer Paid   1,786         5,400            1,194                  5,400            5,400            ‐                    PERSONNEL SUBTOTAL 362,416    471,295       422,796             546,575       569,820       75,280         OPERATIONS 6215 Tuition Reimbursement (2,400)       ‐                     ‐                           ‐                     ‐                     ‐                    6220 Training Schools              ‐                 6,600            ‐                           6,600            6,600            ‐                    6230 Dues & Subscriptions          995            2,085            2,085                  2,085            2,085            ‐                    6235 Meetings & Conferences        2,846         3,700            3,700                  3,700            3,700            ‐                    6240 Mileage Reimbursement         ‐                 200               ‐                           200               200               ‐                    6301 Legal Fees ‐                 ‐                     ‐                           75,000          25,000          75,000         6330 Codification                  2,069         5,000            6,332                  5,000            5,000            ‐                    6399 Profesional Services/Other 6,037         6,000            6,000                  41,000          41,000          35,000         6405 Commission Meeting Expenses 8,100         18,000          14,300                18,000          18,000          ‐                    6493 Outside Services & Repairs    ‐                 1,500            1,500                  2,700            2,700            1,200           6518 Postage                       22,602      26,000          23,000                26,000          26,000          ‐                    6530 Office Supplies               1,454         1,500            3,000                  1,500            1,500            ‐                    6551 Fuel and Oil                  148            200               ‐                           200               200               ‐                    6563 Supplies/Special              911            2,000            2,000                  4,000            4,000            2,000           6572 Office Furniture & Equipment  711            500               463                     5,000            500               4,500           6601 Advertising Expense           5,288         4,000            3,605                  4,000            4,000            ‐                    6620 Recordation Expense ‐                 ‐                     ‐                           ‐                     ‐                     ‐                    6825 Maintenace & Repair 18              100               ‐                           100               100               ‐                    6830 Rent/Equipment                4,960         7,200            7,200                  7,200            7,200            ‐                    6850 Lease Payments 2,412         2,900            2,900                  2,900            2,900            ‐                    6915 Utilities/Telephone 488            650               461                     503               549               (147)             7060 Election Expenses 9,648         110,000       74,689                ‐                     110,000       (110,000)      OPERATIONS SUBTOTAL 66,287      198,135       151,235             205,688       261,234       7,553           GENERAL FUND TOTAL: 428,703    669,430       574,031             752,263       831,054       82,833         Administration 9 CITY TREASURER PROGRAM DESCRIPTION The City Treasurer is responsible for the investment and cash management activities of the  City and all of its programs. These include the Successor Agency and the Azusa Public  Financing Authority. The elected Treasurer, utilizing the services of staff from other operating  departments, prepares the daily cash deposits, reviews and approves all wire transfers, and  negotiates with banking personnel to optimize service.  The Treasurer oversees the daily cash  flow and cash balances of the City’s general checking account and the Local Agency  Investment Fund (LAIF) to assure adequate cash is available to meet the City’s daily  disbursements.  The Treasurer acts as the primary contact with the banking and investment  institutions utilized by the City, prepares monthly investment reports required by State law,  prudently invests the City’s idle cash and annually reviews and updates the City’s Investment  Policy prior to submittal to the City Council for approval.    FY 2023‐25 STRATEGIC GOALS AND OBJECTIVES   To optimize the earning of the cash resources of the City in the safest environment while  maintaining a liquidity of funds to meet the on‐going operational and cash needs of the City.     Administration 10 CITY TREASURER EXPENDITURE DETAIL 1045820000 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT. DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 PERSONNEL 6006 Salaries/Temp & Part‐Time     31,609      31,525          30,986             31,525          31,525          ‐                    6101 PERS/Employee Contribution    24              24                 24                     2,230            2,230            2,206           6104 PERS Lump Sum ‐                 170               161                   ‐                     ‐                     (170)             6105 PERS/Employer Contribution    3,227         3,251            3,104               3,250            3,250            (1)                 6125 FICA/Employer Contrib/Med     456            500               402                   720               720               220              6140 Life Insurance Allocation     147            150               144                   150               150               ‐                    6155 Workers' Comp Allocation      1,264         1,260            1,239               1,260            1,260            ‐                    6175 Benefits/Flex Plan            17,410      18,000          18,293             18,000          18,000          ‐                    PERSONNEL SUBTOTAL 54,138      54,880          54,352             57,135          57,135          2,255           OPERATIONS 6572 Office Furniture & Equipment 111            ‐                     ‐                        ‐                     ‐                     ‐                    7007 Credit Card Service Charge 40,853      40,000          40,000             40,000          40,000          ‐                    7009 Bank Service Charge           51,065      45,000          45,000             45,000          45,000          ‐                    7099 Miscellaneous 8,926         7,000            7,000               7,000            7,000            ‐                    OPERATIONS SUBTOTAL 100,955    92,000          92,000             92,000          92,000           ‐                   GENERAL FUND TOTAL: 155,093    146,880       146,352           149,135       149,135       2,255           Administration 11   OFFICE OF THE CITY MANAGER OFFICE OF THE CITY MANAGER PROGRAM DESCRIPTION The City Manager is the chief executive/administrative officer of the City. The City Manager is  appointed by, answerable to, and takes direction from the City Council. The City Manager's  office is responsible for the day‐to‐day efficient performance of all city operations,  implementing Council policy, formulating staff recommendations to Council on policy matters,  and preparing and submitting the annual budget. All employees except the City Attorney, City  Clerk, and City Treasurer are the responsibility of the City Manager.  FY 2023-25 STRATEGIC GOALS AND OBJECTIVES   The City Manager’s Office will oversee the extensive improvements and modernization of city  facilities as well as work to implement the goals and priorities established by the City Council.   The City Manager’s Office will continue to focus resources toward ensuring a balanced, fiscally  sustainable budget; while supporting the local economy, delivering services to the community  as efficiently as possible; and implementing organizational initiatives to increase employee  performance and customer service.   The City Manager's Office will continue to monitor legislation, make recommendations for  appropriate action, and stay fully engaged on matters with regional agencies, local, county, state and  federal offices.   The City Manager’s Office will continue to develop public information, disseminate news  releases and create advertising campaigns of government services in support of public  education and community engagement.   The City Manager's Office will oversee the planning and execution of events and activities to  commemorate the City’s 125th anniversary.   FY 2022-23 ACCOMPLISHMENTS  Successful in securing $4.8 million grant from the State Housing and Community Development  Office to increase local homeownership.   Successful in securing state and federal funding for critical capital improvements related to  water infrastructure and street improvement projects.   Implemented a Small Business Support Grant Program and awarded approximately $200,000  to qualifying local businesses.   Successful in coordinating thee purchase and relocation of the School House to Veterans  Freedom Park.   Adopted a City of Azusa Legislative Platform for calendar year 2023.  Administration 12 REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT # DESCRIPTION 22-23 22-23 23-24 24-25 23 to 24 EXPLANATION OPERATIONS 6230 Dues & Subscriptions 2,600 2,600 990 990 (1,610) Updated with the latest forecast. 6235 Meetings & Conferences 13,700 13,700 19,400 19,400 5,700 Additional Conf.; Inflation costs (Hotels, etc.) 6399 Professional Services 137,800 137,800 122,000 122,000 (15,800) Grant Writing Services $60K; Special Studies $60K. 6527 Supplies/Computer 500 509 1,000 1,000 500 Cost of desktop scanners 6530 Office Supplies 3,000 3,000 5,500 5,500 2,500 Color Ink - (3) printers 6625 Program Expense 12,000 12,000 18,000 18,000 6,000 Additional City Events/ERC and event inflation costs. OFFICE OF THE CITY MANAGER DETAILED VARIANCE EXPLANATION 1010110000 Administration 13 Description 6230 Dues/Subscriptions - San Gabriel Valley City Managers Association (SGVCMA), International City/County Management Association (ICMA), Municipal Management Assoication of Southern California (MMASC) 6235 Meetings/Conferences - SGVCMA, League, ICMA, ICSC, ICA, CCC, CJPIA, SCAG 6399 Professional Services - Grant Writer, Special Studies 6521 Messenger Service - Federal Express, UPS 6527 Computer Supplies - equipment 6530 Office Supplies - Ink, etc. 6563 Special Supplies - City Promo 6563 Program Expense - Employee Relations Committee 6915 Utilities/Telephone - Cell phone accessories Account Number OFFICE OF THE CITY MANAGER ACTIVITY DETAIL 1010110000 Administration 14 OFFICE OF THE CITY MANAGER EXPENDITURE DETAIL 1010110000 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT. DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 PERSONNEL 6003 Salaries/Regular              325,166   381,680      278,003           541,640      555,915      159,960       6006 Salaries/Temp & Part‐Time     5,035        17,540         71,889             ‐ ‐ (17,540)        6015 Salaries/Vacation             3,582        ‐ 1,226                ‐ ‐ ‐  6024 Salaries/Sick Leave           13,418     ‐ 11,062             ‐ ‐ ‐  6027 Sal/Bereavement ‐                ‐ 5,317                ‐ ‐ ‐  6047 Covid Pay ‐                2,800           2,050                ‐ ‐ (2,800)          6069 Allowances/Vehicle            6,015        5,400           6,119                6,960           6,960           1,560            6070 Allowances/Telephone          1,203        900              885 900              900              ‐  6075 Vacation Pay‐Off              21,779     ‐ 17,303             15,000         15,000         15,000         6078 Sick Leave Pay‐Off            6,078        ‐ 9,137                5,000           5,000           5,000            6101 PERS/Employee Contribution    6,878        9,600           8,093                38,035         39,040         28,435         6104 PERS Lump Sum ‐                960              1,105                ‐ ‐ (960)              6105 PERS/Employer Contribution    27,752     22,800         23,747             21,185         21,735         (1,615)          6107 APPLE/EMPLYR CON ‐                660              80 ‐ ‐ (660)              6125 FICA/Employer Contrib/Med     5,641        6,815           5,825                8,830           9,040           2,015            6133 Retiree Health 9,213        8,090           4,840                3,500           3,500           (4,590)          6140 Life Insurance Allocation     837           1,130           771 1,595           1,635           465               6155 Workers' Comp Allocation      13,880     16,080         14,801             21,665         22,235         5,585            6160 LTD Insurance Allocation      3,024        2,970           2,690                4,215           4,325           1,245            6165 Unemployment Allocation       328           470              314 610              630              140               6175 Benefits/Flex Plan            43,501     61,555         30,876             59,400         59,400         (2,155)          6180 Deferred Comp/Employer Paid   7,137        8,160           6,182                9,960           9,960           1,800            PERSONNEL SUBTOTAL 501,161   547,610      502,316           738,495      755,275      190,885       OPERATIONS 6230 Dues & Subscriptions          3,217        2,600           2,600                990              990              (1,610)          6235 Meetings & Conferences        15,713     13,700         13,700             19,400         19,400         5,700            6399 Professional Services 37,313     137,800      137,800           122,000      122,000      (15,800)        6521 Messenger Service             17             200              200 200              200              ‐  6527 Supplies/Computer             945           500              509 1,000           1,000           500               6530 Office Supplies               2,192        3,000           3,000                5,500           5,500           2,500            6563 Supplies/Special              9                5,000           5,000                5,000           5,000            ‐  6625 Program Expense               12,885     12,000         12,000             18,000         18,000         6,000            6915 Utilities/Telephone           ‐                400              ‐ ‐ ‐ (400)              OPERATIONS SUBTOTAL 74,232     175,200      174,809           172,090      172,090      (3,110)          GENERAL FUND TOTAL: 575,393   722,810      677,125           910,585      927,365      187,775       Administration 15    NEIGHBORHOOD  SERVICES      PROGRAM DESCRIPTION  Neighborhood Services is a division of the City Manager’s Office and is dedicated to strengthening and enriching the community by providing high quality services and resources through educational programs, neighborhood revitalization, community empowerment, civic partnerships, public information services, and general outreach and engagement. FY 2023-25 STRATEGIC GOALS AND OBJECTIVES • Maintain critical cable television (CATV) broadcast equipment in the Civic Auditorium using Digital Infrastructure and Video Competition Act (DIVCA) revenues. • Support event management for neighborhood/community meetings as designated by the City Manager and City Council. • Foster collaboration and partnership‐building between the City, community organizations and local residents through public outreach and engagement. • Provide publicity and general public information in response to the City’s District Election Formation Process. • Oversight and implementation of the City’s efforts related to addressing issues of the local unsheltered population, as well as homeless prevention and diversion programs. • Oversight of the City’s CalHome Program, in coordination with third‐party program administrator. • Support the development of strategies to assist the City in implementing projects which stand to improve overall quality of life issues in the Azusa community. FY 2022-23 ACCOMPLISHMENTS    Provided publicity and general public information on noteworthy projects and services of the City of Azusa including implementation of the City’s Small Business Support Grant Program.  Worked with City departments and contract videographer to increase production values of the City’s web and cable‐based broadcasting services.  Administered neighborhood services programs such as the City’s Fourth of July Community Fireworks Program, Military Banner Program, Azusa Special Assistance Scholarship Program, Neighborhood Coyote/Wildlife Management Programs and Virtual Town Hall event, and ADA compliance efforts. Administration 16 REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT # DESCRIPTION 22-23 22-23 23-24 24-25 23 to 24 EXPLANATION OPERATIONS 6230 Dues & Subscriptions 1,273 1,890 2,000 2,000 727 Increase in BMI, ASCAP dues, SESAC 6625 Program Expense 530,000 530,000 155,000 30,000 (375,000) The decrease was primarily due to a one time council approved small business grant program costing $500,000 NEIGHBORHOOD SERVICES DETAILED VARIANCE EXPLANATION Account 1010130000 Administration 17 Description 1010130000 6230 Dues/Subscriptions - BMI, ASCAP, Tribune, SESAC 6530 Office Supplies - Supplies 6625 Program Expense - Coyote agreement, City sponsored events NEIGHBORHOOD SERVICES Account Number ACTIVITY DETAIL Administration 18 NEIGHBORHOOD SERVICES EXPENDITURE DETAIL 1010130000 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT. DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 OPERATIONS 6230 Dues & Subscriptions          1,473        1,273             1,890                   2,000             2,100             727               6235 Meetings & Conferences        2,138         ‐                       ‐                             ‐                       ‐                       ‐                     6530 Office Supplies                ‐                 250                250                      250                250                 ‐                     6625 Program Expense               15,917      530,000        530,000              155,000        30,000          (375,000)      OPERATIONS SUBTOTAL 19,528      531,523        532,140              157,250        32,350          (374,273)      GENERAL FUND TOTAL: 19,528      531,523        532,140              157,250        32,350          (374,273)      Administration 19 REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT # DESCRIPTION 22-23 22-23 23-24 24-25 23 to 24 EXPLANATION OPERATIONS 6301 Legal/Retainer Fees 287,160 290,000 290,000 290,000 2,840 BBK Retainer 6493 Special Legal Services 85,000 85,000 25,000 25,000 (60,000) Decrease due to one time charges. CITY ATTORNEY DETAILED VARIANCE EXPLANATION 1009000000 Administration 20 CITY ATTORNEY EXPENDITURE DETAIL 1009000000 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT. DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 OPERATIONS 6301 Legal/Retainer Fees                    282,985     287,160         290,000            290,000         290,000         2,840            6431 Special Legal Services 50,705       85,000           85,000              25,000           25,000           (60,000)         OPERATIONS SUBTOTAL 333,690     372,160        375,000           315,000        315,000        (57,160)        GENERAL FUND TOTAL: 333,690     372,160        375,000           315,000        315,000        (57,160)        Administration 21 Description 6399 Professional Services - Charter 6835 Maint & Repair/Equipment - Western AV Maint; Equipment PUBLIC, EDUCATION & GOVERNMENT ACTIVITY DETAIL Account Number 2810130001 Administration 22 PUBLIC EDUCATION GRANT EXPENDITURE DETAIL 2810130001 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT. DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 OPERATIONS 6399 Professional Services 3,366               5,000           3,569               5,000           5,000            ‐                    6835 Maint & Repair/Equipment 6,342               15,000         ‐                        15,000         15,000         ‐                    OPERATIONS SUBTOTAL 9,708               20,000         3,569               20,000         20,000         ‐                    PUBLIC EDUCATION GRANT TOTAL: 9,708               20,000         3,569               20,000         20,000         ‐                    Administration 23 REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT # DESCRIPTION 22-23 22-23 23-24 24-25 23 to 24 EXPLANATION OPERATIONS 4620310000-7135 Vehicles 365,602 365,602 313,373 373,201 (52,229) One time PD vehicles purchase in FY2324 4600000420-7135 Vehicles - - 62,138 - 62,138 One time Parks Division vehicle purchase in FY2324 46203100007140 Equipment & Machinery 99,939 99,939 128,685 209,683 28,746 One time PD capital outlay purchase in FY2324 46203100007142 Computer Equipment 21,389 21,389 8,967 102,703 (12,422) One time PD capital outlay purchase in FY2324 4655651000-7140 Equipment & Machinery 165,554 165,554 11,273 167,206 (154,281) One time public works capital outlay purchase in FY2324 CAPITAL INFRASTRUCTURE REPLACEMENT DETAILED VARIANCE EXPLANATION 4600XXXXXX Administration 24 CAPITAL AND INFRASTRUCTURE REPLACEMENT EXPENDITURE DETAIL 46XXXXXXXX AND 1080XXXXXX ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE ACCT. DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 CAPITAL OUTLAY 46800006616399 6399 Professional Services 8,043                ‐  ‐  ‐  ‐  ‐   46101100006645 6645 Relocation Costs ‐  500,000             500,000           ‐  ‐  (500,000)        46000000007135 7030 Depreciation Expense 138,274           ‐  ‐  ‐  ‐  ‐   46203100007125 7125 Bldgs/Min Improvements/Remodel ‐  ‐  ‐  ‐  41,660                ‐   46203100007135 7135 Vehicles 157,419           365,602             365,602           313,373             373,201             (52,229)          46000004207135 7135 Vehicles 24,816              ‐  ‐  62,138                ‐  62,138            46000003107142 7142 Computer Equipment 46,080              111,888             111,888           ‐  ‐  (111,888)        46000003107140 7140 Equipment & Machinery 13,477              49,481                49,481              ‐  ‐  (49,481)          46203100007140 7140 Equipment & Machinery         ‐  99,939                99,939              128,685             209,683             28,746            46203100007142 7142 Computer Equipment ‐  21,389                21,389              8,967                  102,703             (12,422)          46499300007142 7142 Computer Equipment ‐  377,744             377,744           ‐  ‐  (377,744)        46556510007140 7140 Equipment & Machinery         12,344              165,554             165,554           11,273                167,206             (154,281)        CAPITAL OUTLAY SUBTOTAL 400,454           1,691,597          1,691,597        524,436             894,453             (1,167,161)    4680000xxx CIP Projects 46800000007125 7125 Bldgs/Min Improvements/Remodel 36,161              ‐  ‐  ‐  ‐  ‐   46800003107120 7120 Construction & Improvements ‐  254,090             254,090           ‐  ‐  (254,090)        46800003107125 7125 Bldgs/Min Improvements/Remodel 125,225           308,195             308,195            ‐  ‐  (308,195)        46800001007125 7125 Bldgs/Min Improvements/Remodel 130,865           ‐  ‐  ‐  ‐  ‐   46000003107125 7125 Bldgs/Min Improvements/Remodel 39,478              ‐  ‐  ‐  ‐  ‐   Subtotal 331,730           562,285             562,285            ‐  ‐  (562,285)        1080000xxxx CIP Projects 10800005437125 7125 Senior Center Modernization ‐  4,000,000          4,000,000        ‐  ‐  (4,000,000)     10800004307125 7125 Woman's Club ‐  750,000             750,000           ‐  ‐  (750,000)        10800004207120 7120 Dog Park ‐  750,000             750,000           ‐  ‐  (750,000)        10800006627120 7120 Citywide Sidewalk Improvements ‐  1,000,000          1,000,000        ‐  ‐  (1,000,000)     10800006627120 7120 Downtown Improvements ‐  785,000             785,000           ‐  ‐  (785,000)        10800006667125 7125 Scot House ‐  750,000             750,000           ‐  ‐  (750,000)        10800005107125 7125 Library Remodel ‐  2,000,000          2,000,000        ‐  ‐  (2,000,000)     10800004107125 7125 Memorial Park Modernization ‐  3,000,000          3,000,000        ‐  ‐  (3,000,000)     Subtotal ‐  13,035,000        13,035,000      ‐  ‐  (13,035,000)  CIP SUBTOTAL 331,730           13,597,285       13,597,285      ‐  ‐  (13,597,285)  GENERAL FUND TOTAL: 732,184           15,288,882       15,288,882     524,436             894,453             (14,764,446)  Administration 25