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HomeMy WebLinkAbout10. LibraryLIBRARY DEPARTMENT FY 2023-24 & 2024/25 ADOPTED BUDGET CITY OF AZUSA General Library Services Youth Library Services Library 1 GENERAL SERVICES PROGRAM DESCRIPTION General Library Services is a division of the Azusa City Library Department. The Library is  committed to serving the Azusa community with a diverse range of programs and services to  serve the early literacy, cultural enrichment, and lifelong learning needs of Azusa residents  from all walks of like.   FY 2023-24 STRATEGIC GOALS AND OBJECTIVES Cultivate an interactive and inclusive outdoor Library space that emphasizes community engagement, unique programmatic spaces, and environmental awareness. Promote civic engagement through interactive learning experiences, volunteer opportunities, and increased digital access. Invest in targeted training opportunities that nurture the principles of diversity, equity and inclusion in all facets of Library services. Increase organizational capacity by collaborating with local and regional partners. Implement sustainable policies and practices for Collection Development. FY 2024-25 STRATEGIC GOALS AND OBJECTIVES Expand Grassroots ESL, Inspired Citizenship, and other Adult Literacy programs into community locations to serve residents with limited access to the main Library. Enhance physical and digital access to materials for Library users through local cooperatives and California State Library initiatives. Maximize the usability and ADA accessibility of public spaces by investing in infrastructure. Cultivate professional development and research opportunities to further develop the Library team’s expertise. FY 2022-23 ACCOMPLISHMENTS •Received $100,000 in grant funding from the San Gabriel Valley Council of Governments to provide homelessness prevention and diversion services. •Shifted from virtual to in‐person programming. •Fostered active learning, personal enrichment, and research through CA State Library grant‐funded educational databases and career resources. •Implemented the grant‐funded Grassroots ESL program at Azusa community sites to expand language learning opportunities outside the Library. •Secured funding from the California State Library to expand Basic Literacy, Citizenship, Library 2 ESL, and Leamos programs for adults.  • Enhanced digital access in the community through a MiFi lending program.        Library 3 ACCOUNT 1030511000 REVISED YEAR END EST PROPOSED PROPOSED VARIANCE ACCT # DESCRIPTION 22-23 22-23 23-24 24-25 23 to 24 EXPLANATION OPERATIONS 6399 Professional Services 50,000 100,000 125,000 175,000 75,000 Prevention and Diversion Program 6496 Outside Processing 8,000 8,000 10,000 10,000 2,000 Increase in OCLC fees 6504 Software Licensing 12,000 12,000 16,000 16,000 4,000 Increase in databases 6506 Periodicals 1,000 1,000 2,000 2,000 1,000 Increase in magazine subscriptions 6915 Utilities/Telephone 2,500 1,713 1,870 2,042 (630) Forecasted expenses GENERAL LIBRARY SERVICES DETAILED VARIANCE EXPLANATION Library 4 6230 6235 6399 6493 6496 6503 6504 6506 6530 6539 6563 6570 6572 6625 6825 6846 6915 Dues/Subscriptions - Membership in Southern California Library Cooperative, American Library Association, California Library Association, California Association of Library Trustees & Commissioners, Southern California Literacy Network, Califa, and other organizations. Mango Languages, Canva and Glowforge subscriptions. Meetings and Conferences - California Library Association Conference attendance fees. Outside Services and Repairs - Spotify, Sparkletts, Copier Maintenance Fees, Emergency Kit Supplies, and other outside services and repairs. Outside Processing - Online Computer Library Center (OCLC) Catalog Utility. Periodicals - Newspaper and magazine subscriptions (Sing Tao, SGV Tribune, LA Times). Books - Books for the public collection from vendors including Baker & Taylor, Ingram, Cavendish Square and New Readers Press. Includes cataloging and processing fees from Baker & Taylor. Description Office Supplies - Paper and toner cartridges for public and staff photocopiers; book detection strips, book covers, book tape and other office supplies to maintain library operations. Supplies/Special - Miscellaneous office supplies. Maintenance & Repair/Vehicle - Bookmobile routine maintenance fees. Computer Peripherals - Scanners, bar code readers, and other miscellaneous computer equipment. Professional Services - Prevention and Diversion (Neighborhood Connections). LIBRARY GENERAL SERVICES ACTIVITY DETAIL 1030511000 Program Expense - Performer and presenter fees for adult programs, crafting materials, and items for displays. Office Furniture & Equipment - Shelving units, office chairs, file cabinets, computer tables, and workstation accessories. Computer Hardware - Repair fees as needed for library operations or public service. Computer Software/Licensing - Baker & Taylor online ordering (TS3), OverDrive (Digital Books) subsciption fee, EBSCO (database academic journals and magazines) subscription fee, BMI Web Hosting Fees. Utilities/Telephone - Phone service, Cell phones, Wireless hot spot for bookmobile. Printing, Binding & Duplicating - Flyers and pamphlets, Business card printing, Konica Minolta copier costs. Account Number Library 5 LIBRARY GENERAL SERVICES EXPENDITURE DETAIL 1030511000 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE Acct. #DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 PERSONNEL 6003 Salaries/Regular              497,279           582,595               507,802           767,080               857,387               184,485         6006 Salaries/Temp & Part‐Time     136,085           290,570               229,594           380,575               359,862               90,005            6015 Salaries/Vacation             20,471             ‐ 17,798             ‐ ‐ ‐  6024 Salaries/Sick Leave           16,576             ‐ 22,081             ‐ ‐ ‐  6033 Overtime Pay/Premium          230 ‐ 934 934 ‐ 934                 6045 Salaries/Education Incentive  3,008                3,000 2,949                3,000 3,000 ‐  6047 Covid Pay ‐ 17,000                 8,000                ‐ ‐ (17,000)          6048 Salaries/Language Pay         17,501             17,000                 17,543             12,060                 10,199                 (4,940)             6063 Sal/Jury Duty ‐ ‐ 129 ‐ ‐ ‐  6068 Allowances/Management 65 ‐ 301 ‐ ‐ ‐  6072 Salaries/Injury 367 ‐ ‐ ‐ ‐ ‐  6075 Vacation Pay‐Off              16,434             8,000 17,159             15,000                 15,000                 7,000              6078 Sick Leave Pay‐Off            1,671                1,500 ‐ ‐ ‐ (1,500)             6101 PERS/Employee Contribution    22,011             25,000                 18,027             54,670                 61,015                 29,670            6104 PERS Lump Sum ‐ 1,775 1,726                ‐ ‐ (1,775)             6105 PERS/Employer Contribution    41,843             35,840                 40,892             3,540 34,075                 (32,300)          6107 APPLE/EMPLYR CON 4,459                3,125 8,545                12,181                 11,297                 9,056              6109 PARS/Employer 13,507             12,310                 18,866             17,755                 18,665                 5,445              6125 FICA/Employer Contrib/Med     10,218             15,500                 12,809             19,460                 20,728                 3,960              6133 Retiree Health Premium Reimb  18,769             10,000                 6,260                4,000 4,000 (6,000)             6140 Life Insurance Allocation     939 1,600 968 2,260 2,515 660                 6155 Workers' Comp Allocation      25,014             36,400                 32,327             46,505                 49,208                 10,105            6160 LTD Insurance Allocation      2,578                4,400 2,614                5,970 6,675 1,570              6165 Unemployment Allocation       444 1,115 548 1,335 1,433 220                 6175 Benefits/Flex Plan            106,827           156,000               119,801           180,000               198,000               24,000            6180 Deferred Comp/Employer Paid   9,754                12,000                 11,634             13,800                 15,000                 1,800              PERSONNEL SUBTOTAL 966,047           1,234,730           1,099,307       1,540,125           1,668,059           305,395         OPERATIONS 6230 Dues & Subscriptions          4,206                10,000                 10,000             10,000                 10,000                  ‐  6235 Meetings & Conferences        3,278                3,500 3,500                3,500 3,500 ‐  6240 Mileage Reimbursement         ‐ 400 400 400 400 ‐  6399 Professional Services 26,995             50,000                 100,000           125,000               175,000               75,000            6405 Commission Meetings Expense   775 1,500 1,500                1,500 1,500 ‐  6493 Outside Services & Repairs    2,374                3,300 3,300                3,300 3,300 ‐  6496 Outside Processing            7,638                8,000 8,000                10,000                 10,000                 2,000              6503 Books 25,899             29,000                 29,000             29,000                 35,000                 ‐  6504 Computer Software/Licensing 12,313             12,000                 12,000             16,000                 16,000                 4,000              6506 Periodicals 283 1,000 1,000                2,000 2,000 1,000              6512 Audio Recordings              722 2,500 2,500                2,500 2,500 ‐  6515 Films & Video Recordings      1,146                2,500 2,500                2,500 2,500 ‐  6518 Postage 48 200 200 200 200 ‐  6530 Office Supplies               11,457             12,000                 12,000             12,000                 12,000                 ‐  6536 Supplies/Reprographics        1,823                3,500 3,500                3,500 3,500 ‐  6539 Printing, Binding & Duplicating 1,583                4,500 4,500                4,500 4,500 ‐  6551 Fuel and Oil ‐ 1,000 1,000                1,000 1,000 ‐  6563 Supplies/Special              698 500 500 500 500 ‐  6569 Small Equipment               908 750 750 750 750 ‐  6570 Computer Peripherals/Misc 1,558                10,000                 10,000             10,000                 10,000                 ‐  6572 Office Furniture & Equipment  330 1,000 1,000                1,000 1,000 ‐  6625 Program Expense               4,528                5,000 5,000                5,000 5,000 ‐  Library 6 LIBRARY GENERAL SERVICES EXPENDITURE DETAIL 1030511000 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE Acct. #DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 6799 Insurance/Other ‐                        800                      800                   800                      800                       ‐                       6825 Maint & Repair/Vehicle 2,671                500                      500                   500                      500                      ‐                       6835 Maint & Repair/Equipment      ‐                        800                      800                   800                      800                      ‐                       6846 Computer Hardware Maint/Repair ‐                        800                      800                   800                      800                       ‐                       6910 Utilities/Natural Gas 40,880             30,000                 30,000             30,000                 30,000                 ‐                       6915 Utilities/Telephone           4,997                2,500                   1,713                1,870                   2,042                   (630)                OPERATIONS SUBTOTAL 157,111           197,550              246,763           278,920              335,092              81,370           GENERAL FUND TOTAL: 1,123,158       1,432,280           1,346,070       1,819,045           2,003,151           386,765         Library 7    YOUTH SERVICES PROGRAM DESCRIPTION Library Youth Services is a division within the Azusa City Library Department. Library Youth  Services is a division within the Azusa City Library Department. The Youth Services team strives  to cultivate a collection that meets the needs of the Azusa community, conduct reader’s  reference and advisory, assist with research, coordinate outreach strategies, and plan year‐round  programs that engage and inspire youths from infants up through young adults. Youth Services  also operates the Azusa City Library Bookmobile which provides access to materials at Azusa  school sites and throughout the City of Azusa.   FY 2023-24 STRATEGIC GOALS AND OBJECTIVES • Develop youth programs that place creativity, self‐expression, and technology at the  forefront.  • Implement a pop‐up Library model by taking Library programs and services offsite  through the Bookmobile and during community visits.  • Utilize the principles of Library collection management to maintain a collection that  espouses cultural equity and diversity.    FY 2024-25 STRATEGIC GOALS AND OBJECTIVES  Implement a Library card initiative for Azusa elementary students to increase accessibility  to Library materials and services.   Seek grant funding opportunities for unique and innovative youth programs.   Reimagine public spaces in the Youth Services areas to promote ADA access and  programmatic spaces.   Plan and implement Youth programming tailored for the Library’s Outdoor Learning  Center.  FY 2022-23 BUDGET ACCOMPLISHMENTS • Provided workplace opportunities for Azusa teens through the Azusa Unified School  District Workability Program.   Revived the Bookmobile mobile Library service previously on hiatus since 2020.   Received grant funding from the CA State Library to implement events for youths of all  abilities including ASL storytimes and programs for Neurodivergent youths.   Circulated grant‐funded school supplies to youths and teens to equip students for  successful school projects.   Implemented events that bolster cultural diversity and social awareness.  Library 8     Conducted a Library card design contest for Azusa students to encourage artistic  expression and Library card registrations.      Library 9 6503 6530 6625 Account Number Description LIBRARY YOUTH SERVICES ACTIVITY DETAIL 1030513000 Books - Print materials for Youth Services Collection, including print materials for Bookmobile. Office Supplies - Crafting program supplies such as construction paper, butcher paper, scissors, glue sticks, etc. for Youth Services programs and Bookmobile. Program Expense - Summer Reading Program expenses, special library programs expenses including Dia de los Ninos, Chinese New Year, Fall Festival, monthly craft programs, Teen DIY, holiday programs, etc.) Library 10 LIBRARY YOUTH SERVICES EXPENDITURE DETAIL 1030513000 ACTUAL REVISED YEAR END EST ADOPTED ADOPTED VARIANCE Acct. # DESCRIPTION 21‐22 22‐23 22‐23 23‐24 24‐25 23 to 24 OPERATIONS 6503 Books 17,956              22,500           22,500              22,500           25,500           ‐  6530 Office Supplies               717 780                 780 780                 780                 ‐  6625 Program Expense               6,404                10,000           10,000              10,000           10,000           ‐  OPERATIONS SUBTOTAL 25,077              33,280           33,280              33,280           36,280           ‐  GENERAL FUND TOTAL: 25,077              33,280           33,280              33,280           36,280           ‐  Library 11