HomeMy WebLinkAboutE-11 Staff Report - CM Signed Contracts September 2023CONSENT ITEM
E-11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: SEPTEMBER 18, 2023
SUBJECT: PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS
EXECUTED BY CITY MANAGER
BACKGROUND:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. Section 2-538 (c)(2) includes a provision that a list
of contracts and their amounts be provided to the City Council when the City Manager/Purchasing
Officer executes contracts within the authority limit of $50,000 or less. This action is to receive
and file the list purchase orders issued with contracts executed by the City Manager and inventory
by the Purchasing Agent.
RECOMMENDATIONS:
Staff recommends that the City Council take the following action:
1)Receive and file the list of purchase orders.
ANALYSIS:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. The amendments provide more effective and
efficient procurement processes. This includes an increase to the formal bidding procedures and
thresholds for the City Manager to award contracts up to $50,000 for professional services,
supplies and equipment.
Approved
City Council
September 18, 2023
CM Signed Contracts
September 18, 2023
Page 2
Four (4) purchase orders were issued for contracts under $50,000 signed by the City Manager as
follows:
Vendor Name
PO
Amount Fund Agreement Type Purpose Number /
Date
San Gabriel
Valley Council of
Governments
040132
8/2/23 $29,979 10 Memorandum of
Agreement
SGVCOG Assessment
Tool
CWE 040238
8/21/23 $49,999 20 Professional Services
Agreement
Municipal Separate
Store Sewer System
Permit
Totum Corp 040263
8/23/23 $23,960 10 Letter of Agreement Design Concepts for
Senior Center
Arthur Raymond
Molina, Jr.
040280
8/28/23 $3,500 10 Event Agreement
125th Anniversary
Concert
11/11/23
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above for City Manager Signed
Contracts. Funds for these agreements were allocated in the Fiscal Year Budget.
Prepared by: Fiscal Review by:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager