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HomeMy WebLinkAboutE-11 Staff Report - CM Signed Contracts September 2023CONSENT ITEM E-11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: SEPTEMBER 18, 2023 SUBJECT: PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER BACKGROUND: On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of projects, supplies, services and equipment. Section 2-538 (c)(2) includes a provision that a list of contracts and their amounts be provided to the City Council when the City Manager/Purchasing Officer executes contracts within the authority limit of $50,000 or less. This action is to receive and file the list purchase orders issued with contracts executed by the City Manager and inventory by the Purchasing Agent. RECOMMENDATIONS: Staff recommends that the City Council take the following action: 1)Receive and file the list of purchase orders. ANALYSIS: On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of projects, supplies, services and equipment. The amendments provide more effective and efficient procurement processes. This includes an increase to the formal bidding procedures and thresholds for the City Manager to award contracts up to $50,000 for professional services, supplies and equipment. Approved City Council September 18, 2023 CM Signed Contracts September 18, 2023 Page 2 Four (4) purchase orders were issued for contracts under $50,000 signed by the City Manager as follows: Vendor Name PO Amount Fund Agreement Type Purpose Number / Date San Gabriel Valley Council of Governments 040132 8/2/23 $29,979 10 Memorandum of Agreement SGVCOG Assessment Tool CWE 040238 8/21/23 $49,999 20 Professional Services Agreement Municipal Separate Store Sewer System Permit Totum Corp 040263 8/23/23 $23,960 10 Letter of Agreement Design Concepts for Senior Center Arthur Raymond Molina, Jr. 040280 8/28/23 $3,500 10 Event Agreement 125th Anniversary Concert 11/11/23 FISCAL IMPACT: The individual contract amounts and funding sources are listed above for City Manager Signed Contracts. Funds for these agreements were allocated in the Fiscal Year Budget. Prepared by: Fiscal Review by: Adriana Garcia Talika M. Johnson Purchasing Agent Director of Administrative Services Reviewed and Approved by: Sergio Gonzalez City Manager