HomeMy WebLinkAboutE-4 Staff Report - CLLS Grant Acceptance FY 23-24CONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: LEILA HASSEN, LIBRARY SERVICES MANAGER
DATE: OCTOBER 2, 2023
SUBJECT: ACCEPTANCE OF ADULT AND FAMILY LITERACY GRANT FROM
CALIFORNIA LIBRARY LITERACY SERVICES (CLLS)
BACKGROUND:
The Azusa City Library has been awarded a grant in the amount of $46,762 from California
Library Literacy Services (CLLS) for Adult Literacy instruction and Family Literacy materials and
programming. This action accepts the grant.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Accept the $46,672 in grant awards from California Library Literacy Services (CLLS).
ANALYSIS:
The Azusa City Library is the recipient of Adult and Family Literacy grants through California
Library Literacy Services (CLLS). This grant supports Literacy instruction, family programs,
materials acquisition, and community events at the Library and offsite locations in Azusa through
June 2024.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions; upon Council acceptance of
this grant, Staff will program the revenues into the Fiscal Year 23/24 budget to support Literacy
programs at the Library and various locations in Azusa.
Approved
City Council
October 2, 2023
Acceptance of CLLS Grants
October 2, 2023
Page 2
Prepared by: Reviewed by:
Leila Hassen Sergio Gonzalez
Library Services Manager City Manager
Attachment:
1. Grant Award Letter
Library – Courts Building 916-323-9759
P.O. Box 942837 csl-adm@library.ca.gov
Sacramento, CA 94237-0001 www.library.ca.gov
September 7, 2023
Leila Hassen
Azusa City Library
729 N. Dalton Ave
Azusa, CA 91702
Dear Ms. Hassen,
We’re pleased to provide funds to support your California Library Literacy
Services program and the important work that you, your staff, and your
volunteers do in your community.
The state budget continues California Library Literacy Services funding at $4.82
million for adult literacy services and $2.5 million for family literacy services.
Your total award amounts for the 2023-2024 fiscal year beginning July 1, 2023,
are:
x Adult Literacy Services: $24,000
x Family Literacy Services: $22,762
x Total Award: $46,762
Your award will be claimed in two stages. The claim form included in this award
packet will allow you to request the first 90% of your Adult Literacy Services
Award and 100% of your Family Literacy Services Award:
x 90% of the Adult Literacy Award:$21,600
x 100% of the Family Literacy Award: $22,762
x Total Initial Award Amount: $44,362
Information about claiming the remainder of your award is included in the
payment schedule at the end of your award packet.
Your funds must be encumbered by June 30, 2024, and fully expended, in
accordance with your approved budget on file with the State Library, by
December 31, 2024. Encumbered funds are those that have been deposited in
the grantee’s accounting system and for which a budget has been provided to
and approved by the State Library.
DocuSign Envelope ID: CA4F69E6-0192-4ECA-BC52-CCB53919B2B0
Attachment 1
Library – Courts Building 916-323-9759
P.O. Box 942837 csl-adm@library.ca.gov
Sacramento, CA 94237-0001 www.library.ca.gov
To ensure program expenditures are consistent with the California Library
Literacy Services allowable expenses, please review the California Library
Literacy Services Allowable and Unallowable Expenses guidelines. If you have
any questions about expenses or expending your award funds, please contact
Allyson Jeffredo at Allyson.Jeffredo@library.ca.gov.
We strongly encourage your program staff to develop and maintain community
partners to strengthen your program, attend regular regional library literacy
network meetings, participate in your local Adult Education Consortium/a, and
participate in library literacy training opportunities offered by the regional
networks and the State Library to meet the CLLS Mission, Values, and Program
Essentials. Additional California Library Literacy Services resources can be found
on the California Library Literacy Services website.
The payment process begins when we receive your completed and signed
budget modification form (if needed), claim form, certification form, and State
Funded Grants Award Agreement and Certificate of Compliance (attached).
All forms should be completed and signed through DocuSign to be processed
for payment.
Our library literacy staff are available to assist you throughout the year. Please
contact your Advisor Beverly Schwartzberg,
beverly.schwartzberg@library.ca.gov,and your Grant Monitor Allyson Jeffredo,
Allyson.Jeffredo@library.ca.gov, with any questions.
Thank you for your willingness to do so much for those in your community. Best
wishes for a successful year.
Respectfully yours,
Greg Lucas
California State Librarian
Cc: Beverly Schwartzberg, beverly.schwartzberg@library.ca.gov
Allyson Jeffredo, allyson.jeffredo@library.ca.gov
Fiscal Office, stategrants.fiscal@library.ca.gov
Regina Arnold, rsells-arnold@AzusaCa.gov
DocuSign Envelope ID: CA4F69E6-0192-4ECA-BC52-CCB53919B2B0
9/11/2023
Library – Courts Building 916-323-9759
P.O. Box 942837 csl-adm@library.ca.gov
Sacramento, CA 94237-0001 www.library.ca.gov
Enc: Re: CLLS23-05: Claim form, certification form, and State Funded Grants
Award Agreement and Certificate of Compliance
DocuSign Envelope ID: CA4F69E6-0192-4ECA-BC52-CCB53919B2B0