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HomeMy WebLinkAboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: OCTOBER 16, 2023 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: The recommended action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules: A.NEW APPOINTMENTS – The following appointment has been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 5.7.5 Appointment: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Public Works Medina, Tomas Park Maintenance Worker I TBD Pending Background 8207/01 $3,943.02 Economic and Community Development Gutierrez, Edwardo Community Improvement Inspector TBD Pending Background 4171/04 $5,494.45 Approved City Council October 16, 2023 Human Resources Action Items October 16, 2023 Page 2 B. MERIT INCREASES AND/OR REGULAR APPOINTMENTS: C. NEW CLASS SPECIFICATIONS – The following job specification has been reviewed and approved by the respective bargaining unit and is being proposed in order to meet business needs of the Departments: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Senior Librarian – Adult Services ACEA 4185 $6,100.17 $7,414.79 Senior Substation and Electric Test Technician IBEW 5228 $10,753.03 $13,070.38 D. RECLASSIFICATION – The following reclassification is requested by the respective Department Head and is being made in accordance with the City of Azusa Rules of the Civil Service System, Section 3.8. Reclassification. DEPARTMENT NAME CLASSIFICATION FROM/TO EFFECTIVE DATE RANGE/STEP BASE MO. SALARY L&W Smith, Sean From: Senior Electric Test Technician To: Senior Substation and Electric Test Technician 07/01/2023 From: 5223/05 $11,287.77 To: 5228/03 $11,509.92 L&W Carlos, Gilbert From: Electric Test Technician To: Senior Substation and Electric Test Technician 07/01/2023 From: 5213/05 $10,261.60 To: 5228/02 $10,961.83 DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. PW Chavez, Rogelio Public Works Superintendent Merit Increase/ 06/27/2023 3435/05 $9,452.69 PD Evans, Doreen Police Civilian Investigator Merit Increase/ 05/14/2023 9194/03 $6,423.95 PD Lira, Genevieve Community Service Officer – Field Merit Increase/ 09/20/2023 9170/02 $4,925.03 PD Vasconcelos, Fernando Police Sergeant Merit Increase/ 12/03/2022 3416/05 $11,282.01 L&W Padilla, Joel Water Distribution Worker III Merit Increase/ Reg Appt 08/27/2023 5250/05 $8,353.80 PD Aguirre, Richard Police Officer Merit Increase/ 07/11/2023 6101/05 $8,501.23 PD Cerda, Kathleen Court Liaison Officer Merit Increase/ 08/08/2023 9192/04 $6,806.14 L&W Hernandez, Gustavo Water Distribution Worker I Merit Increase/ 09/22/2023 5167/05 $6,679.09 L&W Beltran, David Apprentice Line Mechanic Merit Increase/ 09/20/2023 5204/02 $8,114.14 Human Resources Action Items October 16, 2023 Page 3 E. SEPARATION/RETIREMENT – The following separations is submitted for informational purposes: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE Administrative Services Alcazar, Erika Senior Human Resources/Risk Management Analyst 09/28/2023 FISCAL IMPACT: All proposed changes were approved with the FY 2023/24 Adopted Budget and/or are able to be absorbed with anticipated salary savings. Prepared by: Reviewed and Approved: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachments: 1. Senior Librarian – Adult Services Classification Specification 2. Senior Substation and Electric Test Technician Date Adopted: 10/16/2023 Class Code: ACEA-4185 Senior Librarian – Adult Services DEFINITION Under limited supervision, plans, organizes and administers services for the Adult Services Division of the Library, which includes professional Library work related to collection development, reference services, volunteer recruitment and supervision, and special programs; and performs related duties as required. CLASS CHARACTERISTICS The Senior Librarian – Adult Services reports to the City Librarian, is a professional classification, distinguished from the Librarian classification by its responsibility for supervision of Library staff and for program responsibility for a major citywide Library program area. This class differs from the City Librarian classification by the latter's primary responsibility in planning, organizing, directing, and supervising overall Library activities, services, and operations. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Under general direction of the City Librarian, the Senior Librarian Adult Services: •Supervises, plans and administers divisional programs and services related to Adult services; •Keeps abreast of new trends in Public Libraries; provides responsible staff assistance to the City Librarian; •Interprets goals and policies to subordinate staff and to patrons and individuals outside of the Library; •May also supervise and coordinate a variety of operational activities for the Library including relations with patrons and outside organizations, selection and purchase of Library equipment; •Evaluates and selects materials including books, magazines, audio, video, and electronic resources; •May develop, implement and evaluate new and ongoing Library programs; •Manages and participates in the development and administration of the assigned division annual budget; •Coordinates staff training; •Uses excellent customer service skills; •Assists patrons in locating appropriate information sources; Coordinates collection development; •Attends meetings, workshops, and conferences; makes public presentations; •Maintains a variety of records and statistics; •Participates on a variety of committees, boards and task forces; Prepares a variety of reports; •Coordinates selection and acquisition of general and specialized Adult Library materials; Directs and coordinates Adult services, responds to and resolves inquiries and complaints; Attachment 1 2 • Responsible for developing Library programs that will effectively meet the needs of the community; • Works with the City Librarian and division staff to develop and coordinate community partnerships for the assigned division; • Assigns, organizes trains and supervises the work of volunteers and Library staff; Sets goals and objectives for the division; • Develops effective methods of communication with staff; and • Performs other duties as assigned. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATION GUIDELINES Education and/or Experience: Possess a Master's Degree of Library Science from an accredited college or university. Desirable experience includes three years professional experience as a Librarian including one year in a supervisory capacity. Knowledge and Skills: Has a thorough knowledge of the principles and practices of professional Library work; demonstrates an ability to make use of various Library tools and applications; has knowledge of practices involved in the cataloging, classifying and processing of Library materials. Follow verbal and written directions; understands automation and computers relevant to the operation of a public Library, and principles of supervision. Has ability to: communicate clearly and concisely, both orally and in writing; select, train, supervise and evaluate employee performance; train personnel on division activities, procedures and regulations; analyze data and information and draw logical conclusions; implement Library programs; respond to emergency and problem situations in an effective manner; operate programs within allocated amounts; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, procedures and policies; and promote community interest in Library services. PHYSICAL, MENTAL, ENVIRONMENTAL CONDITIONS Position requires prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work- related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push files, paper and documents weighing up to 20 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Page 1 of 3 Date Adopted: 10/16/2023 Class Code: IBEW/5228 CITY OF AZUSA SENIOR SUBSTATION AND TEST TECHNICIAN DEFINITION Under limited supervision, performs complex electrical and mechanical work in connection with the installation, testing, and repair of electric meters, instruments, and related equipment; performs substations maintenance- related duties as required. CLASS CHARACTERISTICS The incumbents of this class report to the Assistant General Manager of Utilities in Electric Operations. The incumbent works independently to carry out assigned duties, coordinates with other divisions to achieve efficient operation of the department, and supervises and trains Apprentice Electrical Test Technicians and Electrical Test Technicians, Substation and Test Technicians, and any related classifications. The Senior Substation and Test Technician may be assigned to perform stand-by duty as necessary. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Installs, changes, and checks polyphase meters, demand meters, reactive VAR meters, and instrument transformers; performs routine field tests on watt-hour meter installations, inspects consumer's meters and installation of proper wiring; assists in investigating consumer current diversion or meter tampering. Tests, repairs, and adjusts protective relays, meters, clocks, recorders, and instruments located in substations and pumping stations; tests, repairs and calibrates solid state equipment; performs load surveys by timing watt-hour meters; maintains City communication lines. Establishes meter testing program to ensure the accuracy of in-service electric meters; runs high voltage tests on equipment and other necessary tests. Keeps logs and records of all tests and writes reports. May be assigned to train, supervise and direct the work of assigned staff. Oversees and assists in inspections, maintenance, and repair of substation equipment such as protective relays, power transformers, instrument transformers, medium voltage circuit breakers, substation battery banks, capacitors, disconnects/switches, and automatic tap changers. Reads blueprints and schematics in connection with the installation and wiring of electrical equipment and instrumentation. Coordinates and participates in the design, installation, construction, operation, testing, commissioning, maintenance, and repair of substation equipment and appurtenance, including substation equipment and devices, relay equipment, metering devices, SCADA, and communication equipment. Develops, periodically reviews, and makes appropriate changes to the substation equipment maintenance plan. Performs and coordinates scheduled preventative maintenance of substations, and associated systems maintenance. Retains substation maintenance records for regulatory and auditing purposes. Requests and oversees requests for electric system equipment clearances to conduct testing or maintenance on substation equipment safely. Develops clearance procedure and executing clearance procedure. Leads and trains employees on assigned maintenance, inspection, and testing work; develops the schedules for the routine maintenance, inspection, and testing of substation equipment. Adheres to established industry and regulatory guidelines and protocols Attachment 2 Page 2 of 3 regarding the proper handling and disposal of materials. Promotes safety-conscious electrical and substation operating procedures, subscribing to industry best practices, and complying with regulatory requirements. Coordinates crews in the construction, operation, switching, testing, and maintenance of electrical facilities and devices in the substations. Coordinates the procurement and inventory of materials needed for the construction, operation, testing, and maintenance of the substations with the warehouse and Engineering section. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include three years of Journey level status as a Substation Test Technician; or completion of a Substation Test Technician apprentice program. Knowledge and Skill Levels Considerable knowledge of theory, methods and procedures in the installation, maintenance, testing and calibration of electric meters, testing substation instruments, equipment and appurtenance; occupational hazards and standard safety precautions; principles and practices of supervision, training and evaluation. Ability to communicate clearly and concisely, both orally and in writing; maintain records and write reports; perform calculations in electrical load survey; maintain and calibrate test instruments in accordance with established standards; maintain effective working relationships; work outside in all types of weather; work independently; follow oral and written directions; perform a variety of tests on meters; understand, follow and apply policies and procedures; work safely; locate and identify problems with the electrical system including a variety of meters; work safely in or around energized electrical equipment; operate computer and utilize a variety of software programs required to keep pace with changes in electric metering technology; train personnel on unit activities, procedures and regulations; make decisions regarding operational and personnel functions; plan, assign, and inspect the work of subordinates and contractors; operate programs within allocated amounts. Ability Level Ability to communicate clearly and concisely, both orally and in writing; maintain records; perform calculations in electrical load survey; maintain and calibrate test instruments in accordance with established standards; maintain effective working relationships; perform heavy manual tasks under varied weather conditions; work independently; follow oral and written instructions; observe proper safety precautions and procedures; care for tools and equipment; learn and perform a variety of skilled and semiskilled tasks in the shop and in the field; work safely around energized conductors; operate a personal computer and utilize a variety of software programs; perform a variety of tests on meters. PHYSICAL, MENTAL, AND ENVIRONMENTAL WORKING CONDITIONS Position requires sitting, standing, and walking on uneven and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling, and making repetitive hand movements above and below shoulder level in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment and acute hearing is required when providing face- to-face service. The need to lift, carry, pull and push tools, supplies and other equipment weighing up to 50 pounds is also required. Additionally, the incumbent in this position works outdoors in all weather conditions, including wet, Page 3 of 3 hot, and cold. The incumbent may be required to respond to after-hours emergency call-outs. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Special Requirements Possession of a Class C California driver's license and maintain a satisfactory driving record. Possession of a Substation Technician Certification.