HomeMy WebLinkAboutAgenda - November 6, 2023
11/6/2023 - 1 -
AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY,
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, NOVEMBER 6, 2023
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session
AZUSA, CA 91702 7:30 P.M. Meeting
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH EDWARD J. ALVAREZ
MAYOR PRO-TEM COUNCILMEMBER
JESSE AVILA, JR. ANDREW N. MENDEZ
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council
Chambers to take public comment on the closed session items only. General public comment will be provided
for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California
Government Code, Section 54956.9(d)(1).
Case Name: Carlos Carachure vs City of Azusa: Los Angeles Superior Court Case No. 22STCP03478
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California
Government Code, Section 54956.9(d)(1)
Case Name: Carlos Carachure et.al. vs City of Azusa; Los Angeles Superior Court Case No. 22STCV31418.
11/6/2023 - 2 -
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government
Code, Section 54956.8.
City Negot iators: Sergio Gonzalez, City Manager
Property Address: 152 E. Foothill Blvd; APN: 8611-003-052
Negotiating Parties: Fred Kaplan, Broker, Bank of America
Under Negotiation: Price and Terms for Purchase
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, AND
THE PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who
wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item
shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted
after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may
submit written public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due
by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the
City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-
Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a
"project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has
the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public
agency, a private activity that receives any public funding, or activities that involve the public agency's issuance
of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code §
21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their
appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is
listed, it has been determined that the action does not constitute a “project” under CEQA.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Steve Lee, Indonesian Evangelical Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Proclamation proclaiming the Month of November 2023 as Family Court Awareness Month
in the City of Azusa.
11/6/2023 - 3 -
2. Presentation of Proclamation proclaiming the Week of November 12-18, 2023 as United Against Hate
Week in the City of Azusa.
3. Presentation of Proclamation proclaiming November 25, 2023 as Small Business Saturday in the City of
Azusa.
4. Certificates of Recognition to the Winners of the Golden Days Window Decorating Contest.
B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed
on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board
about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the
Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a
subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments may be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
D. SCHEDULED ITEMS
1. INTRODUCTORY PUBLIC HEARING NO. 1 - CONSIDER AND DISCUSS COMPOSITION OF
VOTING DISTRICTS FOR BY-DISTRICT ELECTIONS IN COMPLIANCE WITH THE
CALIFORNIA VOTING RIGHTS ACT.
RECOMMENDED ACTION:
1) Conduct the introductory public hearing to receive and consider any public input; and
2) Provide further direction to City staff.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
2. PUBLIC HEARING - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
APPROVING PARTICIPATION IN THE LOS ANGELES URBAN COUNTY PERMANENT
LOCAL HOUSING ALLOCATION PROGRAM.
RECOMMENDED ACTION:
1) Open the Public Hearing, receive public testimony, and close the Public Hearing;
2) Review and adopt the following Resolution No. 2023-C63: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING PARTICIPATION IN THE
LOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION PROGRAM
BY AUTHORIZING THE MAYOR, OR HIS/HER DESIGNEE, TO SIGN A REIMBURSABLE
CONTRACT WITH THE LOS ANGELES COUNTY DEVELOPMENT AUTHORITY (LACDA)
ACTING ON BEHALF OF THE COUNTY
11/6/2023 - 4 -
3) Authorize the City Manager to execute the grant Agreement between the City of Azusa and the
California State Department of Housing and Community Development in a form acceptable to the City
Attorney.
Total Cost: $426,286 Is the Cost of this item budgeted? No
Fund/Account No: 2810110003-XXXX; 2810110004-XXXX
3. PUBLIC HEARING - CONSIDERATION OF ADOPTION OF A RESOLUTION CALLING A
SPECIAL ELECTION AND A RESOLUTION DECLARING ELECTION RESULTS RELATED
TO IMPROVEMENT AREA NO. 3 OF THE COMMUNITY FACILITIES DISTRICT NO. 2005-1
(ROSEDALE) OF THE CITY OF AZUSA
RECOMMENDED ACTION:
1) Open the Public Hearing, receive public testimony, close the Public Hearing;
2) Adopt Resolution No. 2023-C64, calling a Special Election and Submitting to the Qualified Electors of
Territory Proposed to be Annexed to the Designated Improvement Area No. 3 of Community Facilities
District No. 2005-1 (Rosedale) of the City of Azusa the Question of Levying Special Taxes within that
Territory (Annexation No. 1);
3) Adopt a Resolution No. 2023-C65, declaring Election Results for the Annexation of Territory to the
Designated Improvement Area No. 3 of Community Facilities District No. 2005-1 (Rosedale) of the City
of Azusa (Annexation No. 1); and
4) Waive further reading, read by title only, and introduce first reading of Ordinance No. 2023-06,
authorizing the Levy of Special Taxes in a Community Facilities District, including Certain Annexation
Territory identified as Annexation No 1, into Improvement Area No. 3 of the Community Facilities
District No. 2005-1 (Rosedale).
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
4. FIRST READING - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA
MODIFYING AND AMENDING ARTICLE VIII – GARAGE, YARD AND PATIO SALES,
SECTION 18-532 GARAGE SALE REGULATIONS AND DETERMINING THIS ORDINANCE BE
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.
CEQA. This Ordinance is not a project within the meaning of Section 15378 of the State of California Environmental
Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment,
directly or indirectly. The City Council further finds, under Title 14 of the California Code of Regulations, Section
15061(b)(3), that this Ordinance is nonetheless exempt from the requirements of CEQA in that the activity is covered
by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a
significant effect on the environment, the activity is not subject to CEQA. The City Council, therefore, directs that a
Notice of Exemption be filed with the County Clerk of the County of Los Angeles in accordance with CEQA
Guidelines.
11/6/2023 - 5 -
RECOMMENDED ACTION:
1) Find the requested project exempt from the California Environmental Quality Act (CEQA); and
2) Waive further reading, read by title only, and introduce first reading of Ordinance No. 2023-06;
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA
ADOPTING A CODE AMENDMENT MODIFYING AND AMENDING ARTICLE VIII –
GARAGE, YARD AND PATIO SALES, SECTION 18-532 GARAGE SALE REGULATIONS
AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED SEPTEMBER 18, 2023.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED
OCTOBER 12, 2023 THROUGH NOVEMBER 1, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C66 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
11/6/2023 - 6 -
4. ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A NOTICE OF
COMPLETION FOR VOIP (VOICE OVER INTERNET PROTOCOL) TELECOMMUNICATION
SYSTEM PROJECT.
RECOMMENDED ACTION:
Accept the project completion; and Authorize staff to file a Notice of Completion for the VoIP
Telecommunication System Project.
Total Cost: $202,930.77 Is the Cost of this item budgeted? Yes
Fund/Account No: Capital & Infrastructure Account #46-00-000-000-7140
5. APPROVE GRANT AGREEMENT FROM CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR
THE “SELECTIVE TRAFFIC ENFORCEMENT PROGRAM” (STEP) 2023-2024, GRANT
NUMBER PT24009.
RECOMMENDED ACTION:
Accept a grant in the amount of $95,000 (for hourly wages at an overtime rate) from the California Office of
Traffic Safety (OTS) to conduct DUI Saturation Patrols to apprehend drunk drivers, Warrant Service
Operations and other related programs; and Authorize the Mayor to execute the grant agreement.
Total Cost: $95,000 (Grant Acceptance) Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
6. APPROVE GRANT AGREEMENT FROM CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR
THE “TRAFFIC RECORDS IMPROVEMENT PROJECT” (TRIP) 2023-2024, GRANT NUMBER
TR24004.
RECOMMENDED ACTION:
Accept a grant in the amount of $60,000 (for software) from the California Office of Traffic Safety (OTS)
and Authorize the Mayor to execute the grant agreement
Total Cost: $60,000 Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
7. JUSTICE ASSISTANCE GRANT (JAG) - ACCEPTANCE OF GRANT FUNDING.
RECOMMENDED ACTION:
Authorize the City Manager to execute all contracts, reports, and other documents required for receiving
such funds pursuant to the terms and conditions of the U.S. Department of Justice
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
11/6/2023 - 7 -
8. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF AUGUST 2023.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of August 2023.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
9. APPROVE CHANGE ORDER FOR POLICE DEPARTMENT RANGE UPGRADE.
RECOMMENDED ACTION:
Authorize a budget amendment for an increase of $7,260.50 for a change order with InVeris.
Total Cost: $7,260.50 Is the Cost of this item budgeted? No
Fund/Account No: 46 80 000 310 7125 31023A
10. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF
AZUSA, DUARTE, AND IRWINDALE TO COLLABORATE ON SERVICES TO ENHANCE
PUBLIC SAFETY IN THE NORTH SAN GABRIEL RIVER AREA.
RECOMMENDED ACTION:
Approve and authorize the City Manager to enter into a Memorandum of Understanding (MOU) and
authorize the City's continued participation in the North San Gabriel River Working Group ("NSGRWG") to
collaborate on services and enhance public safety in the North San Gabriel River Area with the Cities of
Duarte and Irwindale.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
11. REQUEST TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MESA
ENERGY SYSTEMS, INC. DBA: EMCOR SERVICES MESA ENERGY FOR MAINTENANCE
AND REPAIR SERVICES OF THE CITY’S HVAC SYSTEMS.
RECOMMENDED ACTION:
Waive purchasing procedures as authorized under Azusa Municipal Code Section 2-521; and Approve a
Professional Services Agreement with EMCOR for preventative maintenance of the City’s HVAC systems
in an amount not to exceed $109,608 per year; and Authorize an annual blanket purchase order in the
amount of $50,000 for miscellaneous repair work; and Authorize the City Manager to execute the
Professional Services Agreement, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $109,608 Is the Cost of this item budgeted? 50% through General Fund
Fund/Account No: 10-55-666-000-6493 and 24-40-739-082-6625/MMUNIB-6625
11/6/2023 - 8 -
12. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY
MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders.
Total Cost: $295,882.09 Is the Cost of this item budgeted? Yes
Fund/Account No: Various Accounts
13. APPROVAL OF EXTENSION TO LEASE AGREEMENT FOR OPTIONS FOR LEARNING
LOCATED AT 328 N. ORANGE PLACE, AZUSA, CA.
RECOMMENDED ACTION:
Approve Amendment One to Lease Agreement, which allows for a one-year Lease extension to Options for
Learning for Space at 328 N. Orange Place; and Authorize the City Manager to execute Amendment One to
Lease Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-
substantive changes made by the City Manager and the City Attorney.
Total Cost: One, $1 revenue annually Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
F. CONSENT CALENDAR - SUCCESSOR AGENCY RELATED BUSINESS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY
DATED SEPTEMBER 29, 2023 THROUGH NOVEMBER 1, 2023.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2023-R13 allowing certain claims and demands to be paid out of Successor
Agency Funds.
G. ADJOURNMENT
The meeting will be adjourned in memory of A.J. Lira, Life-Long Azusa Resident.
UPCOMING MEETINGS:
November 20, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
December 4, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least
three (3) working days prior to the meeting when special services are needed in order to assist staff in
assuring that reasonable arrangements can be made in time.
11/6/2023 - 9 -
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on November 2, 2023, seventy-
two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill
Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.;
the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov.
______________________________________
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk’s Office