HomeMy WebLinkAboutE-12 Staff Report - CM Signed Contracts November 2023CONSENT ITEM
E-12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: NOVEMBER 6, 2023
SUBJECT: PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS
EXECUTED BY CITY MANAGER
BACKGROUND:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. Section 2-538 (c)(2) includes a provision that a list
of contracts and their amounts be provided to the City Council when the City Manager/Purchasing
Officer executes contracts within the authority limit of $50,000 or less. Furthermore, Section 2-
519 (c)(7) allows the City’s Purchasing Agent to award inventory contracts for Central Stores to
the lowest responsive and responsible bidder and present contracts exceeding $60,000 to City
Council at the next meeting. This action is to receive and file the list purchase orders issued with
contracts executed by the City Manager and inventory by the Purchasing Agent.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Receive and file the list of purchase orders.
ANALYSIS:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. The amendments provide more effective and
efficient procurement processes. This includes an increase to the formal bidding procedures and
thresholds for the City Manager to award contracts up to $50,000 for professional services,
supplies and equipment. The Ordinance also includes a provision to allow the Purchasing Agent
Approved
City Council
November 6, 2023
CM Signed Contracts
November 6, 2023
Page 2
to award inventory contracts for Central Stores to the lowest responsive and responsible bidder
and present contracts exceeding $60,000 to City Council at the next meeting.
Two purchase orders were issued for contracts under $50,000 signed by the City Manager as
follows:
Vendor Name
PO
Number /
Date
Amount Fund Agreement Type Purpose
Bakers Man
Productions,
LLC.
040371 -
09/18/23 $15,000 10 Letter of Agreement Producer Consulting
Services
David Steven
Raya LCSW
040373 –
09/18/23 $49,200 10 &
28 Letter of Agreement
Clinical Supervision
and Program
Development
One purchase order has been issued for inventory supplies at Central Stores as follows:
Vendor Name PO Number /
Date Amount Bids
The Okonite
Company
040487 –
10/12/23 $206,660.85
Copper Cable – 8-10 Week Lead Time
The Okonite Company - $206,660.85
Anixter – $226,792.85
CED - $232,674.03
Stresscrete 040488 –
10/16/23 $25,021.24
Concrete Light Standards, Arms and Luminaires
– 12-10 Week Lead Time
Stresscrete – (Sole Source)
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above for City Manager Signed
Contracts. Inventory items will be charged to the Light Division once checked out with the
appropriate account number. There is no fiscal impact associated with the recommended actions.
Funds for these agreements were allocated in the Fiscal Year Budget.
Prepared by: Fiscal Review by:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager