HomeMy WebLinkAboutE-4 Staff Report - NOC - VoIP ProjectCONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE GUADAGNINO, DIRECTOR OF INFORMATION TECHNOLOGY
DATE: NOVEMBER 6, 2023
SUBJECT: ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A
NOTICE OF COMPLETION FOR VOIP (VOICE OVER INTERNET PROTOCOL)
TELECOMMUNICATION SYSTEM PROJECT
BACKGROUND:
The City had an aging telecommunications system purchased over 25 years ago. The system software and
hardware were at end of life; The vendor had limited support available and parts became difficult to find. The
system no longer met the City’s operational needs and moving to an industry standard VoIP system offers
additional functionality and productivity enhancements.
On March 15, 2021 the City Council awarded a contract to Maverick Networks which included the acquisition,
installation, configuration, training and on-going support of our Mitel VoIP telecommunication system. The
contract was signed on April 14, 2021 and the project was completed on Aril 25, 2022. The proposed actions
will accept the completed project and authorize staff to file a Notice of Completion for the project
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Accept the project completion; and
2)Authorize staff to file a Notice of Completion for the VoIP Telecommunication System Project.
ANALYSIS:
This final project was phase three of the Telecommunication VoIP Phone Replacement Project. Phase one
included the upgrade of all network cabling and phase two involved the upgrade and replacement of all
networking hardware throughout the City. The new telecommunication system was put into production
on February 8, 2022 and the project was accepted as complete on April 25, 2022.
Approved
City Council
November 6, 2023
Acceptance of project completion and authorization to file a Notice of Completion for VOIP (Voice
over Internet Protocol) Telecommunication System Project.
November 6, 2023
Page 2
FISCAL IMPACT:
The contract for this project was awarded to Maverick Networks in the amount of $202,930.77. The
project was funded in the FY2020-2021 Capital Outlay Budget at $661,500 under the Capital &
Infrastructure account #46-00-000-000-7140.
Prepared by: Fiscal Review by:
Mike Guadagnino Talika M. Johnson
Director of Information Technology Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager