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Home My WebLink AboutMinutes - May 28, 1974 - CC1 CHAMBER OF COMMERCE OFFICES AZUSA, CALIFORNIA TUESDAY, MAY 283 1974 The City Council of the City of Azusa met in adjourned regular session at the above time and place. Mayor Decker called the meeting to order. Present at Roll Call: Councilmen: Rubio, Solem, Cruz, Arkison, Decker Also Present: City,Administrator Dangleis, Finance Officer Cooney, City Clerk Klarr Councilman Solem drew the Coun(cil's :attention to the Ordinance regulating the use of alcoholic beverages on City property. He noted there are several occasions during the year when the Chamber of Commerce and the Golden Days Committee provide alcoholic beverages as part of official functions. He suggested that Council take action as authorized by the Ordinance to permit consump- tion of alcoholic beverages in the City Hall complex. Moved by Councilman Solem, seconded by Councilman Cruz and unanimously carried to approve the consumption of alcoholic beverages within the City Hall complex, with the authorization of the City Administrator. The City Administrator presented the following budget accounts to be considered by the City Council: City Council Administration City Clerk Accounting Legal . Insurance Revenue Ref„rds Land Acquisition Membership Dues Tax Collection Mayor's Safety Committee Civil Defense Gate Maintenance Health Sick Leave Accumulation Purchasing & Stores Multilith The following Budget Accounts with pending matters were again reviewed: #5070 Planning - CRA Personnel #5080 Personnel — Health Service Contract #5350 Garbage Collection - Rate of Increase #5380 Traffic Signals - Maintenance Services #5510 Parks - Remodel Recreation Hall Offices #5600 Street Construction - Correction of Total #5740 Sewer Construction - Contingency for Annexation #6000 Water - Water Replenishment Costs 'The City Administrator presented Budget Account #5010 (City Council) for Council review. Moved by Councilman Rubio, seconded by Councilman Solem and unanimously carried to approve as submitted. 7:3G P -r4 Call to Order Roll Call Re: use of alcoholic bev- erages on City property Budget Accts. City Council Account 5010.) The City Administrator presented Budget Account #5020 Administration (Administration) for,Council review. The Finance Officer Account 5020) noted as.eorrection in Object Account 235, reducing the amount from $150 to $122. CHAMBER OF COMMERCE OFFICES AZUSA, CALIFORNIA TUESDAY, MAY 28, 1974 Page 2 Moved by Councilman Solem, seconded by Councilman Arksion and unanimously carried to approve Budget Account #5020 (Administration) as corrected. The City Clerk presented Budget Account #5030 (City Clerk) for review by Council. The Finance Officer made a correction in Object Account 235, reducing the total from $350 to $290. The 11it Clerk requested an increase in Object Account 260 by $$1,500 to cover special election costs this November. This increased total from $9,394 to $10,890. Moved by Councilman Rubio, seconded by Councilman Solem and unanimously carried to approve Budget Account #5030 (City Clerk) as corrected and amended. The Finance Officer presented Budget Account #5040 (Accounting) for review by Council. He noted that form #100 item Health & Life Insurance should be raised from $840 to $1,400, due to a mistake in entering data into the computer. He further noted that form #120 should include the following requested complement: 1 - Finance Officer 1 - Accounting Assistant 1 - Senior Account Clerk 2 - Account Clerks Object Account 215 item Multilith and Xerox should be increased from $400 to $600. Object Account 235 should be increased from $2,195 to $2,464. Total budget should be increased from $72,476 to $73,505. Moved by Councilman Solem, seconded by Councilman Arkison and unanimously carried to approve Budget Account #5040 (Accounting) as amended. The City Administrator presented Budget Account #5060 (Legal) for review by Council. The City Administrator noted the City Attorney is not asking for an increase in fees, if the Council would not require him to attend every Planning Commission meeting. Citv Clerk Account 5030) Accountin Account 5040) Legal Account #5060) Object Account 260, item: Los Angeles County District Attorney Services, increased from $200 to $400. Moved by Councilman Rubio, seconded by Councilman Solem and unanimously carried to approve Budget'Account #5060 (Legal) as corrected. The City Administrator presented Budget Account #5131 '(Insurance) for review by Council. It was noted that Object Account 310 should be adjusted to read $39,588. This would show a total for Insurance reduced from $40,6C5 to $40,193. Moved by Councilman Solem, seconded by Councilman Rubio and unanimously carried to approve Budget Account #5131 (Insurance) as corrected. The City Finance Officer presented for considerat.nr by Council, a proposal, that the City self.insure it's Workmen's Compensation Insurance. He noted the high rate of experience, which will go'to 129% next year with an increase in premiums of $45,000 above his estimate. Insurance Account #5131) Report frm.Fin. Off. re:City self insure Workmen's Com- pensation CHAMBER OF COMMERCE OFFICES AZUSA, CALIFORNIA TUESDAY, MAY 28, 1974 Page 3 He reported he had investigated self insurance with the use of an Administrative Firm, and re -insure above a certain deductible. An Administrative Firm would cost 6,000. in the first year. Re -insure for liability above $100.,000 would also cost $6,000 the first year. The Finance Officer noted that by state law only 1/3 of Workmen's Compensation Insurance Award can be given to the employee per year after determination. If the city were to re -insure now, the present insurance company would continue to be liable for all claims now in process, or previously settled. The City would start out fresh and, regardless of the claims, be liable for only 1/3 of the settled amount the first year. The premiums now for Workmen's Compensation are $150,000 annually. This amount would be set aside to pay the administrative firm, the re -insurance and claims. The money not paid out would earn interest for the self insured plan. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried that the City Administrator and Finance Officer be authorized to negotiate an agreement with R. L. Kautz & Company for self-insured Workmen's Compensation Insurance. Budget Account #5140 (Revenue Refunds) was submitted for review by Council. Moved by Councilman Arkison, seconded by Councilman Solem and unanimously carried to approve Budget Account #5140 (Revenue Refunds) as submitted. iI L Budget Account #5165 (Land Acquisition) was submitted for review by Council. Moved by Councilman Arkison, seconded by Councilman Solem and unanimously carried to approve Budget Account #5165 (Land Acquisition) as submitted. Budget Account #5170 (Membership Dues) was submitted for review by Council. The Finance Officer made a correction in Object Account 260, increasing League of California City dues from $1,260 to $1,883, and employees pins from $250 to $575. Moved by Councilman Arkison, seconded by Councilman Solem and unanimously carried to approve Budget Account #5170 (Membership Dues) as corrected. Budget Account #5195 (Tax Collection) was submitted for review by Council. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to approve Budget Account #5195 (Tax Collection) as submitted. �1 Budget Account #5212 (Mayor's Safety Committee) was submitted for review by Council. Moved by Councilman Arkison, seconded by Councilman Solem and unanimously carried to approve Budget Account #5212 (Mayor's Safety Committee) as submitted. Budget Account #5250 (Civil Defense) was submitted for Council review. Moved by Councilman Rubio, seconded by Councilman Solem and unanimously carried to approve Budget Account #5250 (Civil Defense) as submitted. Revenue Refunds Acct. #5 0T_ Land Acquisition Acct. 51 5 Membership Dues Acct. #5170) Tax Collection (Acct. #595 Mayor's Safety Committee (Acct . 52 2 Civil Defense Acct.#5250) r 1 AZUSA CHAMBER OF COMMERCE AZUSA, CALIFORNIA TUESDAY, MAY 28, 1974 A contingency was to be included for possible sewer extension for the impending"Easterly Annexation 76". It was suggested that an additional $12,000 be added to make the total budget $203000. Moved by Councilman Solem, seconded by Councilman Arkison and carried to approve Budget Account #5740 (Sewer Construction) as amended. Councilman Cruz abstained from voting. Budget Account #5620 (Street Construction State Gas Tax) was submitted for review by Council. The total should be reduced from $175,000 to $1503000. Moved by Councilman Solem, seconded by Councilman Rubio and unanimously carried to approve Budget Account #5620 (Street Construction State Gas Tax) -as amended. Budget Account #5600 (Street Construction County Gas Tax) should be corrected to read $39,498 instead of $41,628. Moved by Councilman Arkison, seconded by Councilman Solem and unanimously carried to approve Budget Account #5600 (Street Construction) as corrected. Budget Account #5510 (Parks) was submitted for review by Council. Object Account 420 regarding the remodelling of Memorial Park Recreation Center offices was presented. Several alternatives were discussed. The Council selected the option of remodelling the dressing room adjacent to the stage into an office for an amount of $500. Moved by Councilman Solem, and unanimously carried to from $15,000 to $500. seconded by Councilman Cruz reduce Object Account 420 Moved by Councilman Solem, seconded by Councilman Arkison and unanimously carried to approve Budget Account #5510 (Parks) as amended. Budget Account #5380 (Traffic Signals) was submitted for review by Council. Object Account 260 was presented. The Director of Public Works had submitted a report recommending termination of the Maintenance Agreement with the County, and negotiating an agreement for traffic signals with Superior Signal Service, Inc. of Bel -I Gardens. Moved by Councilman Solem, seconded by Councilman Cruz and unanimously carried to approve Budget Account #5380 (Traffic Signals) in the amount of $19,050 and to direct the Director of Public Works to negotiate a Maintenance Agreement for traffic signals with Superior Signal Service, Inc. Budget Account #5350 (Garbage Collection) was submitted for review by Council. The Finance Officer reported thatan increase of 32¢ per resident would increase the total budget from $1493292 to $178,500. It was suggested that the City Administra- tor negotiate with Western Disposal regarding the possibility of pick-up of anything set out for discard, as a means of eliminating clean -up -week. The matter was left pending . Pg.5 Street Con- struction State Gas Tax (Acct. #2 Street Con. struction Cnty.Gas Tax Acct. 5 00 Parks Acct. #5510) Traffic Signals (Acct. 5 Garbage Col- lection (Acct. 5 5 ) AZUSA CHAMBER OF COMMERCE AZUSA, CALIFORNIA TUESDAY, MAY 283 1974 Pg. 6 Budget Account #5080 (Personnel) was submitted for review Personnel by Council. cc 080) A communication was presented from the Personnel Board regarding the contract for Pre -Employment and Industrial Accident Services, with three possible medical services. After discussion, it was 'Moved by Councilman Cruz, seconded by Councilman Rubio to approve the negotiation of a contract for Pre-employ- ment health services with Glendora Hospital. The motion was carried as follows: AYES: Councilmen: Rubio, Cruz, Decker NOES: Councilmen: None ABSTAIN: Solem, Arkison Council recessed to Executive Session to instruct the Recessed to City's representative regarding meet and confer matters. Exec.Session Council recessed at 11:33 p.m. Council re -convened and was called to order by the Mayor Re -convened at 11:51 p.m. Moved by Councilman Solem, seconded by Councilman Arkison and unanimously carried to adjourn. Time of Adjournment: 11:52 p.m. Adjourn ClEy CltrW Next Resolution #6214 Next Ordinance #1078 1