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HomeMy WebLinkAboutMinutes - June 10, 1974 - CC (2)AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, JUNE 10, 1974 The City Council of the City of Azusa met in adjourned regular session at the above time ad place. Mayor Decker called the meeting to order. Present at Roll Call: Councilmen: Rubio, Solem, Arkison, Decker Absent: Councilman Cruz Also Present: City Administrator Dangleis, Finance Officer Cooney, Director of Public Works Wells, City Clerk Klarr A communication was presented from the Fire Department Welfare Fund requesting permission to conduct fund raising ticket sales within the City of Azusa, for a Circus to be held on July 21, 1974, in the Citrus College stadium. Moved by Councilman Solem seconded by Councilman Arkison and unanimously carried to grant permission. The City Administrator informed Council of the receipt of a donation of $500 from Dr. Gause Covington. He noted this money had traditionally been used for flowers in front of City Hall. Moved by Councilman Rubio, seconded by Councilman Solem and unanimously carried to receive the check for $500 and allocate the money to the Parks revolving fund for City 'Hall flowers; and direct a letter of appreciation from the Council, to be sent to Dr. Covington. The City Administrator presented a proposed agreement between the City and the Azusa Unified School District, whereby the School District would pay to the City $18,000 for recreation services. Moved by Councilman Solem, seconded by Councilman Arkison and unanimously carried to approve the Agreement between the School District and the City and authorize the Mayor to sign, and transmit a certified copy to the School District, The City Administrator presented a proposed annual Agree- ment between the City and the Azusa Youth Program. This Agreement is a renewal of last year's Agreement, whereby the Azusa Youth Program is allocated certain con - session rights and, in turn, contributes a sum of money toward Azusa's recreation program. Moved by Councilman Arkison, seconded by Councilman Rubio and unanimously carried to approve the Agreement and authorize the Mayor to sign. The Director of Public Works addressed Council and reported on the results of the water testing done on wells #4 and #6. He informed Council the testing showed contamination by nitrates to an amount of 90 ppm. The state maximum allowed for nitrates is 45 ppm. The test showed contami- nation from top to bottom of the well. The State can require the City to notify all residents served by these wells that their water is contaminated. This could panic the people and result in unnecessary law suits. 5:00 P.M. Call to Order Roll Call Req.frm.Fire Dept.Welfare Fund to hold fund raising sale of tickets to Circus @Citrus College Stadium 7/21/74 Donation of $500.frm.Dr. Gause Coving- ton,to be used for City Hall flowers Agmt.btwn.City & Az.Unified School Dist. for rec. services Annual Agmt. btwn.City & AYP for con - session rights Report frm.Dir. Public Works re: results of test- ing of Az.water wells #4 & #6 AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, JUNE 105 1974 He proposed two alternatives to remedy the problem. The first alternative would be to bring water from well #5 via a new transmission line to a new reservoir; and mix it on a 1 to 1 ratio with the water from well #4 & #6. Well #5 pumps only one-fourth the volume of wells #4 & #6. Also there is no guarantee there would not be an increase in nitrate contamination, beyond what mixing could correct. This alternative would cost an estimated $600,000. 'The second alternative would be the drilling of two new wells in the North field, the construction of a 20" pipe line down Vernon Avenue and the re -positioning of all equipment from wells #4 & #6, to the new wells. The North field is not in the contaminated area, has a higher water level, and would provide better services. The estimated cost of this alternative would be $300,000. He recommended the Council earmark $150,000 in the new budget to be encumbered at the end of the fiscal year 1974-75 and an additional $150,000 be encumbered in the budget for 1975-76, with the contract to be let during fiscal 1975-76 budget year. He had contacted the State Agency and they would allow the City to do this and not require the City to mail letters to residents if they will correct the situation in fiscal 1975-76. Upon the question of Councilman Arkison, the Director of Public Works pointed out three sources of contamina- tion. The first is the use of septic tanks, which provides a very small amount of contamination. The second source is the discharge of excess water by Monrovia Nursery down Little Dalton Wash which then enters into the ground through "weep holes". This water contains considerable amounts of fertilizer with nitrates. The wash is in close proximity to wells #4 & #6. The third source comes from the great use of nitrate fertilizers by Citrus ranchers of 30 to 40 years ago, which is just now leeching down to the water level. The Finance Officer noted he was investigating the possibility of Federal Assistance in meeting this cost. This item will be discussed later in the meeting as part of the budget review. Wendell Mounce, Architect, presented to the Council the architect's floor plans for the new City Hall and an artist's drawing showing the appearance of the new City Hall. Mr. Mounce presented several items for consideration and direction from the Council. The first item involved the elimination of the originally proposed elevator. He noted the Los Angeles County Code does not require an elevator. The experience of the City of Torrance has shown the problem of meeting the needs of handicapped persons to be almost nil. In case it was necessary, the receptionist could call the appropriate office and some- one could come to the lobby and transact business. The elimination of the elevator reduces the cost by approxi- mately $18,000. The next item was whether the Council wished gas or electric air-conditioning and heating. After study it has been determined that for the size building proposed, on a total package, the cost would be about the same. The Council discussed it's feeling that as the City has its own electrical department, the City Hall should be Page 2 AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, JUNE 10, 1974 an all electric building. A third item included approximately $10,000 worth of what could be called "furnishings". He noted the City had reserved $50,000 to furnish the City Hall. He felt it best to include floor coverings, carpeting, vinyl wall coverings and panelling in the original contract. A fourth item was the question of whether the outside walls above ground should be made from block covered with stucco, or wood frame covered with stucco. He felt the block construction to be longer lasting, though no difference in appearance, and would cost approximately $5,000 more. A fifth item delt with the contingency factor. He noted the project has basically followed along the projected cost. However, inflation and other price factors were making it difficult to estimate contingencies. His pro- posed cost included an 8% contingency for increase in inflation between now and the middle of the construction time. However, his contract called for a 15% contingency which would put the estimated construction cost above $350,000. His firm could go back and do some cutting in the design to stay within the allocated amount and keep within 15%. He felt the building offered little to cut in cost. His proposed estimate involving all recommen- dations amounted to $374,420. After discussion, it was Moved by Councilman Arkison, seconded by Councilman Solem that the preliminary cost estimate of $374,420 be approved with the contingency at 1%, eliminating the ' elevator, and making the walls above Bound from wood frame and stucco. The motion was carried by the follow- ing vote of Council: AYE S: Councilmen: Solem Arkison, Decker NOES: Councilmen: Rubio ABSENT: Councilmen: Cruz The architect presented the following time table. Plans and Specifications to Council for approval on August 5, 1974. Go out to bid immediately after Labor Day. Start construction after the first of October with approximately eight months of construction through May 1975. The City Administrator presented the following Budget Accounts with pending matters for review by Council: #5070 Planning #5080 Personnel #5190 Switchboard #5350 Trash Collection #5730 Purchasing & Stores #5780 Multilith #6000 Water ' #5220 Fire (was reconsidered) The City Administrator presented Budget Account #5070 (Planning) with it's pending item for CRA Personnel. Councilman Rubio suggested allocating $20,000 for pos- sible consultant or other services for the CRA. It was suggested rather than budget the money in Planning, it be allocated in #5010 (Council), Object Account 260, to be under the control of the Council. Councilman Arkison questioned the time table of possible CRA related items and suggested allocation of $10,000 rather than $20,000. Page 3 7 Budget Accts. reviewed by Cncl.w/pending matters Fire Acct.#5220) Planning cc 5070) AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, JUNE 10, 1974 Page 4 Councilman Rubio left the meeting at 6.42 p.m. Counc.Rubio left mtg. After discussion, it was Moved by Councilman Solem, seconded by Councilman Arkison and unanimously carried to increase Budget Account #5010 (City Council), Object Account 260, by $10,000. Moved by Councilman Solem, seconded by Councilman Arkison unanimously carried to approve Budget Account #5070 'and (Planning) as amended. The City Administrator presented Budget Account #5080 Personnel (Personnel), Object Account 260: item finger print fees. Acct. 5080) The Finance Officer reported a cost increase from the State to $5.05 each for fingerprinting. Therefore, this item must be increased to $505 and the total increased to $4,132. As this Budget Account had been approved and this was a required correction the Council took no action. Budget Account #5190 (Switchboard) was presented for Switchboard Council review. The City Clerk noted negotiations cc 0) were being conducted with both General Telephone and a private phone system supplier. He recommended approval of this Budget Account, with the understanding that there would be additional costs necessitated by the temporary moving of the phone equipment and new installations required by the construction of the City Hall. Moved by Councilman Arkison, seconded by Councilman Solem and unanimously carried to approve Budget Account #5190 (Switchboard) as submitted. Budget Account #5030 (Trash Collection) was re -submitted Trash Collec. for a report on year-round collection of major rubbish. Acct. 5030 The City Administrator reported he had contacted Western Disposal and they proposed, for an additional 10¢ per residence, they would provide service pick-up as needed for large items such as refrigerators etc. This is nor- mally picked up during Clean -Up Week. This would allow the elimination of $10,000 allocated for the annual Clean -Up Week. The amount for trash collection would be increased from $188,700 to $189,200 and Object Account 245, Item: Clean -Up Week, would be deleted from $10,000 to 0. Moved by Councilman Arkison, seconded by Councilman Solem and unanimously carried to approve Budget Account #5050 (Trash Collection) as amended. Budget Account #5730 (Purchasing & Stores) Object Account Purchasing 440, item: radio test equipment. A report was submitted & Stores by the Finance Officer on the type and cost of proposed(Acct. #57 0) equipment. After discussion, it was 'Moved by Councilman Solem, seconded by Councilman Arkison and unanimously carried to delete the item for radio test equipment from $12,000 to 0. Budget Account #5780 (Multilith), Object Account 440, Multilith item: AB Dick duplicating equipment was presented. Acct. 5780) The City Administrator reported the amount included in the budget would be sufficient, provided a requisition was written prior to July 1, 1974. AB Dick indicated they had a buyer for our equipment and would give a trade-in of $700. 1 J AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, JUNE 10, 1974 Moved by Councilman Arkison, seconded by Councilman Solem and unanimously carried to approve Object Account 440 of Budget Account #5780 (Multilith) as submitted. Budget Account #6000 (Water was re -submitted to the Council. The communication from the Personnel Board re- questing a new classification of Water Leadman was resub- mitted to the Council. Council approved a change in form 120 (Complement) to reduce Water Maintenance Men from 3 to 2; and adding theposition of Water Leadman. Object Account 410 item 6.324 to be increased from $800 to $150,8005 by adding the amount to be encumbered toward new wells. Moved by Councilman Solem, seconded by Councilman Arkison and unanimously carried to approve the amendments to Budget Account #6000 (Water). Budget Account #5220 (Fire) was re -considered by the Council because of the necessary allocation of money for the new wells. The following items were deleted from Budget Account 440: repowering unit 120 to deisel,delete from $12,000 to 0. Battallian Chief car, delete from $3,800 to 0. Moved by Councilman Arkison, seconded by Councilman Solem and unanimously carried to approve the changes in Budget Account #5220 (Fire). Page 5 Water Acct. #6000) Fire Acct. #5220) Councilman Arkison reported the Chamber of Commerce is Proposed proposing a newsletter, with advertising, to be mailed news letter to the city residents. He suggested the City could pur- by C of C chase a page and put City information and "News Releases" on that page. No action taken by Council. The City Council recessed at 7:17 p.m. to an executive session to instruct the City's Meet & Confer Agent. The Council re -convened and was called to order by the Mayor at 7:34 p.m. Moved by Councilman Solem, seconded by Councilman Arkison and unanimously carried to adjourn. Meeting adjourned at 7:35 p.m. Next Resolution # 6215 Next Ordinance # 1078 Counc.recessed to executive session Counc. re -convened Adjourn City ne Next Resolution # 6215 Next Ordinance # 1078 Counc.recessed to executive session Counc. re -convened Adjourn