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HomeMy WebLinkAboutMinutes - August 19, 1974 - CCJ 1 1 AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, AUGUST 19, 1974 7:30 PM The City Council of the City of Azusa met in regular session at the above time and place. City Clerk Solis advised Council members that both Mayor Decker & Mayor Decker and Mayor Pro -Tem Rubio were excused from Mayor Pro -Tem the meeting and that a council member would have to Rubio excused. preside. Jens Solem to preside at mtg. Members of Council unanimously selected Councilman Solem to be Acting Mayor, and preside at the meeting. Acting Mayor Solem called the meeting to order and led in Call to Order the salute to the flag. Invocation was given by City Clerk Solis in the absence Invocation of Mr. Frank Herber who was unable to attend. Present at Roll Call: Councilmen: Solem, Cruz, Arkison Roll Call Absent: Councilmen: Rubio, Decker Also Present: City Attorney Wakefield, Acting City Administrator Cooney, Director of Public Works Wells, Consumer Service Supervisor Eastman, Police Captain Lara, Fire Chief Torrance, City Engineer Stimson, Planning Director Fitzsimmons, Director of Parks & Recreation Guarrera, City Clerk Solis. At the request of Acting Mayor Solem, Acting City Adminis- Intro, of Dept. trator Cooney introduced the Department Heads that were Heads present, for the benefit of the audience. The minutes of the regular meeting of 8-5-74 were Appv. Min. submitted for Council consideration. of 8-5-74 mtg. Councilman Cruz brought up the fact that statements made by Personnel Clerk Forsythe with reference to updating the Civil Service Rules & Regulations were omitted from the minutes and'felt that they had merit and should be added. Acting Mayor Solem suggested that they could be duplicated from the tape recording and City Clerk Solis stated that this would be done. Minutes to be resubmitted for approval at the 9-3-74 meeting. Mrs. Lucio Cruz was unable to be present -,to receive Plaque for Mrs. plaque for Library Board of Trustees. C'z.tabled to Moved by Councilman Arkison, seconded by Councilman 9-3-74 mtg. Cruz and unanimously carried to table this item to the 9-3-74 meeting. The City Clerk announced that bids were opened in his office at 10:00 AM on Thursday, 8-8-74, for the cement relining of water mains on Nobhill Drive and adjacent streets. Present at bid opening were: Director of Public Works Wells, Finance Officer Cooney, City Clerk Solis. The City Clerk presented the affidavit of proof of publication of the Notice Inviting Bids in the Azusa Herald on July 25 and August 1, 1974. One bid was received as follows: Firm Name Total Bid Ameron Inc., Wilmington, CA $44,163.16 A communication was received from the Director of Public Bids for cement. relining of water mains on Nobhill Dr. (rejected) AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, AUGUST 19, 1974 Page 2 Works Wells recommending that the one bid be rejected. Director of Public Works Wells addressed the Council and advised that at the time of budget, monies were encumbered to do this work with additional cost added due to inflation. It now appears that it would be feasible to rebudget this year for new water mains as the soil in this area is such that .transite asbestos cement or, polyvinol chloride mains can be installed for a little more than repairing the old mains. 'Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried to reject'the bid from Ameron, Inc., and to return the bidder's guarantee. The City Clerk presented two claims against the City Claims re: from Nancy E. Arena, 715 E. Arrow Hwy., #1, for alleged damage to car - damage to her car by City owned truck, and from Earl W. Arena; Food Pickens, 1160 E. Alosta, #16, for food spoilage when spoilage -Pickens electricity was turned off in error. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to deny and refer the claim of Nancy Arena to the insurance carrier, and to refer the claim of Earl W. (Bill) Pickens to the insurance carrier. The request of Ray Corcoran and S. Speckert to address Corcoran/Speckeri the Council regarding sewer connections was deferred to address Council the end of the Agenda, as neither party was present. re: sewer connect A request was submitted by Finance Officer Cooney for CETA subagree- the Mayor to sign Comprehensive Employment and Training ment Act (CETA) subagreement with the County of Los Angeles. Finance Officer Cooney stated that the stipulations 'were that people hired under this program must live within the City of Azusa and be unemployed for a period of 30 days prior to hiring. This is a Federally funded program and is taking the place of the EEA Program. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to approve, and that Mayor Decker sign said CETA subagreement with the County of Los Angeles. Finance Officer Cooney presented for Council confirmation Appvl. hiring the hiring of 3 employees under the CETA Program as 3 employees follows: under CETA Program Marisela Marquez, Int. Typist Clk. Range 110.0, Step #1, effective 8-12-74 Yolanda Ahumada, Account Clk. Range 111.5, Step #1, effective 8-12-74 Ralph Avila, Park Maint. Man I. Range 112.5, Step #1, effective 8-14-74 Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to approve the appointments. 'A request was received from the Los Angeles County Fair Appvl. req. to Association for permission to hang banners in the City hang banners announcing Fair dates which are from September 13 announcing Fair through September 29, 1974. dates Moved by Councilman Arkison, seconded by Councilman Cruz, and unanimously carried to approve the request as long as it does not interfere with the Golden Days celebration. The City Clerk read in full a Resolution fixing the Res. #6239 amount of money necessary to be raised by taxation for fixing amount the fiscal year beginning July 1, 1974. of money raised by taxation for Councilman Arkison presented the Resolution entitled: fiscal year 1974 AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, AUGUST 19, 1974 Page 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA FIXING THE AMOUNT.OF MONEY NECESSARY.TO BE.RAISED BY TAXATION FOR THE.FISCAL YEAR BEGINNING JULY 11 1974. Moved by Councilman Arkison, seconded by Councilman Cruz that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: Solem, Cruz, Arkison NOES: Councilmen: None ABSENT: Councilmen: Rubio, Decker and numbered Res. 6239. The City Clerk read in full a Resolution fixing the rates Res. #6240 of taxes.and levying taxes for the fiscal year beginning fixing rates July 1, 1974. & levgt g taxes for fiscal year Councilman Arkison presented the Resolution entitled: 1974 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA FIXING THE RATES OF TAXES AND LEVYING TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 1974. Moved by Councilman Arkison, seconded by Councilman Cruz that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: Solem, Cruz, Arkison NOES: Councilmen: None ABSENT: Councilmen: Rubio, Decker and numbered .Res, 6240. A proposed Resolution was presented appointing Larry R. Res. #6241 Sandoval to the Board of Library Trustees. apptg. Larry Sandoval to Councilman Cruz offered the Resolution entitled: Bd. of Lib. Trustees A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING LARRY R. SANDOVAL TO THE BOARD OF LIBRARY TRUSTEES. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried that further reading be waived. Moved by Councilman Cruz, seconded by Councilman Arkison that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: Solem, Cruz, Arkison NOES: Councilmen: None ABSENT: Councilmen: Rubio, Decker and numbered Res. 6241. A proposed Resolution was presented approving the disposal Res. #6242 re: of certain records., disposal of cert. records Councilman Cruz presented the Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING.DISPOSAL OF.CERTAIN RECORDS. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried that further reading be waived. Moved by Councilman Arkison, seconded by Councilman Cruz that the Resolution be passed. Resolution passed by the following vote of Council: AYES: Councilmen: Solem, Cruz, Arkison NOES: Councilmen: None ABSENT: Councilmen: Rubio, Decker and numbered Res. 6242. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried that the surplus City records be 1 1 AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, AUGUST 19, 1974 Page 4 donated to the Azusa Aztec Band Boosters for fund raising purposes. A proposed Resolution was presented authorizing examina- Res. #6243 aut tion of sales and use tax records. izing exam. of sales&use tax Councilman Arkison presented the Resolution entitled: records A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING EXAMINATION OF SALES AND.USE TAX RECORDS. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried that further reading be waived. Moved by Councilman Arkison, seconded by Councilman Cruz that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: Solem, Cruz, Arkison NOES: Councilmen: None ABSENT: Councilmen: Rubio, Decker and numbered Resolution 6243. The City Treasurer's Financial Statement was submitted, City Treas. showing a.balance of $2,323,217.41 for July 31, 1974. Fin. statement Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried to receive and file. A communication was received from the Personnel Board, Step Raises recommending approval of step raises and/or permanent status for the following employees: Name To Status Effective D. Ferard Sr. Util. Clk Step 8-20-74 S. Strom Pol.C1k.Disp. Step 8-22-74 Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried to approve the recommendations. The Personnel Board submitted a report on Employees' Rpt.on empl. Incentive Award Study. Incentive Awards Councilman Arkison stated that everyone is in agreement that something should be done, and now it is just a matter of taking some kind of action, and should be in a monetary fashion. It should be referred to the City Administrator and discussed with the Department Heads and come up with a recommendation. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried to refer this matter to the City Administrator and Department Heads to work out a recommendation. Notice was given that the Planning Commission, by Resolution No. 1139 conditionally granted a Variance request to permit a reduced rear yard setback of 20 feet, instead of the required 25 feet, on the property located at 1022 E. Armstead Street. (Case No. V-392 Andrea Marshall). No action taken by Council. Notice was given that the Planning Commission, by Reso- lution No. 1140, conditionally granted a Variance to permit 5 off-street parking spaces, instead of the required 6; reduction in loading space size from 22 feet to 20 feet; permission to use 1 parking space as access for loading space, on the property located at 1614 W. McKinley Street. (Case No. V-393 W. W. Hart). No action taken by Council. Notice was given that the Planning Commission, by Reso- lution No. 1141, conditionally granted a Variance to per- mit a reduced rear yard setback of 23 feet, instead of the required 25 feet and a reduced side yard setback of 615", instead of the required 10 feet, on the property P.C. Res. #1139 cond.grntd. Var. (Case #V-392 Andrea Marshall) P.C. Res.#1140 cond.grtd. Var. (Case #V-393 W.W. Hart) P.C. Res.#1141 cond.grantd. Var, (Case #V-394 Ramona Neville) AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, AUGUST 19, 1974 Page 5 located at 1102 N. Azusa Avenue. (Case No. V-394 Ramona Neville). No action taken by Council. Notice was also given that the Planning Commission, by Reso- lution No. 1142, conditionally granted a Variance permitt- ing a fence 6 feet high in a required front setback, instead of the permitted 31 feet, on the property located at 720 E. Foothill Blvd. Case No. V-395 Mabelle Anderson). No action taken by Council. Notice was also given that the Planning Commission, by Resolution No. 1143, conditionally granted a Conditional Use Permit to allow an addition to a non -conforming use (residence in C-3 zone), on the property located at 905 W. Gladstone Street. (Case No. C-145 Leonora Ardelean). No action taken by Council. Notice was further given that the Planning Commission, by Resolution No. 1144 declared the intention of the Planning Commission to initiate action to determine the appropriate zone classification upon annexation of certain property. No action taken by Council. An Ordinance was presented for introductory first reading approving the annexation known as 'Easterly Annexation District No. 76" to the City of Azusa. Councilman Cruz offered for introductory first reading an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE ANNEXATION T0, INCORPORATING,IN,_AND MAKING.A PART OF SAID.CITY OF.AZUSA, CERTAIN TERRITORY OUTSIDE THE SAID CITY AND CONTINGUOUS THERETO, KNOWN AS "EASTERLY ANNEXATION DISTFICt.NO. 76 TO THE.CITY OF AZUSA". Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried by roll call that further reading be waived. Councilman Cruz asked the Director of Public Works if.a monument had been planned to be located at the area of the new annexation. He replied that it should be done in approximately two months. The Director of Parks & Recreation submitted for Council consideration the offer of property from Mr. Robert Volk. It was Mr. Volk's intention that perhaps the City could use the property for a park site. Upon investigation, it was found that.the lot was too small and is rather irregular in shape and that there is really no constructive public use for this property. Therefore, it is the staff's recommendation that this offer be declined. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried to accept the recommendation -of the staff and decline the offer of the property. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried that a letter of appreciation be sent to Mr. Volk for his offer of the property to the City, but that the City can find no use for same. The Director of Parks & Recreation submitted for Council consideration informal quotations for the purchase of one 1973 compact Courier pick up truck. The reason for the informal quotations was that by the time we advertise for bids, the 1975 models will be in stock and will cost almost $500 more than the 1974 models. He noted that he had received quotations from three firms, P.C. Res. #1142 cond.grntd.Var. (Case #V-395 Mabelle Anderson) P.C. Res.#1143 cond.grntd. CUP (Case #C-145 Leonora Ardelean) P.C. Res. #1144 initiate zone class..upon annex of cert. prop. lst intro. rdg. Ord. re: Easter- ly Annex. Dist. #76 Gift of lot to City from Mr. Robert Volk Req. purch. of 1973 Courier p/u truck, on inf.quotations AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, AUGUST 19, 1974 Page 6 the lowest being the one from Foulger Ford, for a 1973 Courier in the amount of $2,596.00.. After discussion, it was, Moved by Councilman Arkison, secohded by Councilman Cruz and unanimously carried by roll clall to waive bidding procedures under the Municipal Co e, finding it impracti- cable, useless and uneconomical tb follow such procedures and the public welfare would be promoted by dispensing with same. The City Administrator presented the Monthly Reports from the various departments. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried to receive and file. The Finance Officer submitted a request for six days unpaid leave for Mrs. Jeanette Linn, Account Clerk,_ in the Accounting Department. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to approve the request. The Police Chief submitted the resignation of Reserve Police Officer Ronald Trezise effective 8-19-74. Mr. Trezise is moving to the State of Washington. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried to accept the resignation. The Police Chief submitted for Council consideration the appointment of Mrs. Denise Miller as Police Clerk, Range 111.0, Step 1, effective 8-19-74. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to approve the appointment. The Police Chief submitted for Council consideration the appointment of Mrs. Marilynn Matlock as Police Clerk, Range 111.0, Step 1, effective 8-12-74. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried to approve the appointment. Consumer Service Supervisor requested confirmation of the temporary appointment of Chrysa Caulfield as Secretary in the Light Department, Range 111.5, Step 1, effective 8-7-74. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to approve the appointment. Consumer Service Supervisor requested confirmation of the appointment of Sandra Gomez as probationary Utility Clerk - Cashier, Range 110.5, Step 1, effective 8-20-74. Miss Gomez is #2 on the eligibility list; her ability to speak Spanish was the deciding factor in her being chosen over the #1 applicant. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to approve the appointment. Councilman Arkison again requested that if the #1 applicant has not been hired from the eligibility list, a separate letter should be sent along with the recommendation stating the reason why the #1 applicant was not hired. Monthly Reports Appvl. unpaid lv for Mrs. J. Linn, Acct.Clk, Resig. Res.Pol. Off.Ronald Trezise, eff. 8-19-74 Appvl. appt. Denise Miller as Pol.Clk. eff. 8-19-74 Appvl. appt. Marilynn Matlock as Po1.Clk.,eff. 8-12-74 Appvl. appt. Chrysa Caul- field as Sec. eff.8-7-74 Appvl.appt. Sandra Gomez prob.Util.Clk- Cashier, eff. 8-20-74 The Acting City Administrator presented a communication Agmt. w/Carbo from the Light & Water Department re: electric distribution Fund Labs,Inc. for elec.dist. facilities. AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, AUGUST 19, 1974 facilities for supplying electrical energy for power and light service, with Carbo Fund Labs, Inc., at 798 N. Coney Avenue, Azusa. A charge of $300 was required for this service. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to receive and file. The Acting City Administrator presented a request from the City Engineer requesting authorization of attendance of all personnel from the Engineering Division to attend the course on "Field Management of Public Works Construc- tion Projects". The registration fee is $20 per person. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried by roll call to approve the request. The Director of Public Works submitted a request for authorization to hire a temporary Building Maintenance Man for a period not to exceed two months. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to approve the request. The Acting City Administrator submitted a request from the Planning Director for authorization to attend the Southern California Association of Governments Conference to be held in Newport Beach, September 11th and 12th. (Budgeted funds available) Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried by roll call to approve the request. Moved by Councilman Cruz, seconded by Councilman Arkison and unanimously carried to have Councilman Rubio attend this conference also. Page 7 Req. appvl. attnd. course in Field Manag. (Pub. Wks.const. projects for Eng. personnel) Req.appvl. fo hiring temp.Maint Man in Pub.Wks. Dept. Req. appvl. for attend. of Plann. Dir. at SCAG Conference (Councilman Rubio to attend Conf. also) A communication was presented from the Director of Parks Req. appvl.£or & Recreation requesting approval of his attendance at the attend. of Dir. CPRS Administrators Institute, to be held at the Asilomar Pks.&Rec. at Conference Grounds, November 10th to the 15th, 1974. CPRS Adm. Inst. .(Budgeted funds available) 11/10-15/74 Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried by roll call ,that the request be granted. Mr. Corcoran or Mr. Speckert were still not in the audi- ence to speak on the matter of sewer connecuions.. Moved by Councilman Arkison, seconded by Councilman Cruz and unanimously carried to receive and file their requests to address Council. The City Attorney gave a report re: The City of Tos Angeles' Ordinance on smoking in certain public places. The Lcs Angeles City Council has not adopted it as yet. 'It has been proposed and submitted to the Los Angeles City Attorney for formal drafting. City Attorney Wakefield stated that he would be glad to proceed in any such manner as the City Council may indicate. Req. to address Council filed Rpt. frm City Atty. on Ord. re: smoking in public places 1 1 1 AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, AUGUST 19, 1974 Mr. Baker,'949 West 10th Street, addressed Council with a complaint about closed restrooms at Northside Park. Parks & Recreation Director Joe Guarrera explained reasons for situation, and offered steps taken to remedy the problem. The City Clerk read in full a Resolution authorizing payment of warrants by the City. Councilman Arkison offered the Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING.CERTAIN.CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF.WHICH THE SAME ARE TO BE PAID. Page 8 Complaint re: restrooms at Northside Pk. Res. #6244 Cl. & Demands Moved by Councilman Arkison, seconded by Councilman Cruz that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: Solem, Cruz, Arkison NOES: Councilmen: None ABSENT: Councilmen: Rubio, Decker and numbered Resolution 6244 Councilman Solem noted that he had been interviewed by Tom Councilman Frandsen,. Vice President and Director of Community Affairs Solem invited KHJ Channel 9, regarding our Golden Days.Celebration, and Tom Frandsen that he had invited Mr..Frandsen to attend our festivities. V.P.. KI -IJ channel 9 to Golden Days festivities Moved by Councilman Arkison, seconded by Councilman Cruz Adjourn and unanimously carried to adjourn. Meeting adjourned at 8:44 PM. �JJ__ City Clerk Next Resolution #6245 Next Ordinance #1083