HomeMy WebLinkAboutAgenda - December 4, 2023
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY,
THE PUBLIC FINANCING AUTHORITY AND
SPECIAL MEETING OF THE AZUSA UTILITY BOARD
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, DECEMBER 4, 2023
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session
AZUSA, CA 91702 7:30 P.M. Meeting
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH EDWARD J. ALVAREZ
MAYOR PRO-TEM COUNCILMEMBER
JESSE AVILA, JR. ANDREW N. MENDEZ
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
CLOSED SESSION – City Council and Azusa Utility Board
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council
Chambers to take public comment on the closed session items only. General public comment will be provided
for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California
Government Code, Section 54956.9(d)(1)
Case Name: Carlos Carachure vs City of Azusa: Los Angeles Superior Court Case No. 22STCP03478.
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California
Government Code, Section 54956.9(d)(1)
Case Name: Carachure et.al. vs City of Azusa; Los Angeles Superior Court Case No. 22STCV31418.
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3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California
Government Code, Section 54956.8.
City Negotiators: Sergio Gonzalez, City Manager
Property Address: 624-628 N. San Gabriel Ave, Azusa, CA 91702
Negotiating Parties: Henry Bouchot, Housing Solutions
Under Negotiation: Price and Terms for Purchase
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, AND
THE PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who
wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item
shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted
after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may
submit written public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due
by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the
City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-
Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a
"project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has
the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public
agency, a private activity that receives any public funding, or activities that involve the public agency's issuance
of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code §
21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their
appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is
listed, it has been determined that the action does not constitute a “project” under CEQA.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Pastor Bonnie Powell, Redeem for Life Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Certificates of Appreciation to Louie Gomez, Lavonne Moralez, and Carlos Macias for the
2023 cruising back to Route 66 event.
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B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed
on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board
about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the
Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a
subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments may be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Citrus College Update by Trustee Anthony Contreras and President Dr. Greg Schulz.
2. Small Business Support Grant Program update.
3. City Manager Communications.
D. SCHEDULED ITEMS
1. PUBLIC HEARING NO. 2 – CONTINUED DISCUSSION OF TRANSITION TO BY-DISTRICT
ELECTIONS IN COMPLIANCE WITH THE CALIFORNIA VOTING RIGHTS ACT.
RECOMMENDED ACTION:
1) Conduct the second required public hearing to receive and consider any public input; and
2) Provide further direction to City staff.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
2. IMPLEMENTATION OF CITY-WIDE CLASSIFICATION & COMPENSATION STUDY.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2023-C74, adopting the revised City of Azusa Classification and Compensation
Plan.
Total Cost: $1,207,968 Is the Cost of this item budgeted? No
Fund/Account No: All City Funds
E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED OCTOBER 16, 2023.
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RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED
NOVEMBER 17, 2023 THROUGH NOVEMBER 29, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C69 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE
PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.
RECOMMENDED ACTION:
Receive, and adopt the following Resolution No. 2023-C70.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
5. APPROVAL OF RESOLUTION TO APPLY FOR AND ACCEPT, IF FUNDED, AN OUTDOOR
EQUITY GRANT FROM THE STATE DEPARTMENT OF PARKS AND RECREATION.
RECOMMENDED ACTION:
Approve the application of an Outdoor Equity Grant to the State Department of Parks and Recreation; and
Adopt Resolution No. 2023-C71; and authorize the City Manager to execute the Grant Agreement, if
awarded, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes
made by the City Manager and City Attorney.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
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6. APPROVE FINAL TRACT MAP NO. 82881.
RECOMMENDED ACTION:
That this project complies with the General Plan and is consistent with the approved tentative map and any
amendments thereto; and that the City Council approves the subject map and accepts the easement
dedication shown on said map; and that pursuant to Section 66436(a)(3)(A)(i-vii) of the Subdivision Map
Act, the City Council hereby finds that the development of the property will not unreasonably interfere with
the easements held by Howard Biglow for ingress and egress, recorded on December 10, 1974.
Furthermore, per said Section 66436(a)(3)(A)(i-vii) of the Subdivision Map Act, the City Council accepts
the map without the signature of said easement holders; and approve Final Tract Map No. 82881; and
authorize the City Clerk to endorse on the face of the map the certificates, which embodies the approval of
said map and acceptance of any grants, easements and dedications.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
7. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH KOA CORPORATION, WILLDAN
ENGINEERING, LAE ASSOCIATES, AND ONWARD ENGINEERING, FOR ON-CALL
PROFESSIONAL ENGINEERING SERVICES.
RECOMMENDED ACTION:
Adopt agreements for on-call professional engineering services with KOA Corporation, Willdan
Engineering, LAE Associates, and Onward Engineering; and authorize the City Manager to execute the
agreements, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: Yes Is the Cost of this item budgeted? Yes
Fund/Account No: 10556510006399
8. APPROVE PLANS AND SPECIFICATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) SIDEWALK AND ADA IMPROVEMENTS PROJECT NO. 602600-23 AND
AUTHORIZE STAFF TO SOLICIT A NOTICE OF INVITING BIDS.
RECOMMENDED ACTION:
Approve the Plans and Specifications for CDBG Project No. 602600-23; and authorize staff to solicit a
Notice of Inviting Bids for the for the CDBG Project 602600-23, Sidewalks and ADA Improvements.
Total Cost: $140,381 Is the Cost of this item budgeted? Yes
Fund/Account No: 18359100007175/602600-7176
9. RESOLUTION TO APPROVE THE UPDATED CITY OF AZUSA TITLE VI PROGRAM.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C72 approving the updated City of Azusa Title VI Program, a requirement to
comply with the Civil Rights Act of 1964 for all agencies receiving Federal Transit Administration grant
funds.
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Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
10. AUTHORIZATION TO ENTER INTO BLANKET PURCHASE ORDER AND WAVE
PURCHASING PROCEDURES, SECTION 2-520(b) SOLE SOURCE OF THE AZUSA
MUNICIPAL CODE TO ENTER INTO AN AGREEMENT WITH AVALON AMENITIES TO
PURCHASE DOWNTOWN FURNITURE.
RECOMMENDED ACTION:
Approve a Blanket Purchase Order with Avalon Amenities, Inc. to allow the acquisition and installation of
up to 17 new benches, 25 new trash receptacles; waive the competitive bidding process as authorized under
Azusa Municipal Code Section 2-502(b) which provides exceptions for sole source providers; and authorize
the City Manager to execute the Blanket Purchase Order, subject to any non-substantive revisions approved
by the City Attorney, and perform any other obligations of the City under the PO.
Total Cost: $87,861.55 Is the Cost of this item budgeted? Yes
Fund/Account No: 10800006627120/66222C-7120
11. REQUEST TO AWARD CONTRACT TO STREETLIGHT RESTORATION SPECIALISTS, INC.
TO PAINT STREET LIGHTS AND BOLLARDS IN DOWNTOWN AZUSA.
RECOMMENDED ACTION:
Award a contract in the amount of $95,843 to Streetlight Restoration Specialists, Inc. to prepare, prime and
repaint street lights, pole, and bollard in Downtown Azusa; and, authorize the City Manager to execute the
Public Works Contract, approve any non-substantive revisions, in a form acceptable to the City Attorney, on
behalf of the City.
Total Cost: $95,843 Is the Cost of this item budgeted? Yes
Fund/Account No: 10800006627120/66222C-7120
12. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY
MANAGER.
Receive and file the list of purchase orders.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
13. ADOPTION OF EMPLOYEE HANDBOOK - POLICIES.
Adopt Resolution No. 2023-C73, adopting an updated Employee Handbook (Policies).
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
F. ADJOURNMENT
The meeting will be adjourned in memory of Leonard Garza, Long-Time Azusa Resident.
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UPCOMING MEETINGS:
December 18, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
January 2, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting – Cancelled
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least
three (3) working days prior to the meeting when special services are needed in order to assist staff in
assuring that reasonable arrangements can be made in time.
CERTIFICATION
I, Brenda Hernandez, Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of
perjury that a true, accurate copy of the foregoing agenda was posted on November 30, 2023, seventy-two (72)
hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the
lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City
Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov.
Brenda Hernandez
____________________________________
Brenda Hernandez, Deputy City Clerk
Azusa City Clerk’s Office
NOTICE AND CALL OF A SPECIAL MEETING
OF THE AZUSA UTILITY BOARD OF THE CITY OF AZUSA
TO THE MEMBERS OF THE AZUSA UTILITY BOARD OF THE CITY OF AZUSA AND THE CITY
CLERK:
NOTICE IS HEREBY GIVEN that a Special Meeting of the Azusa Utility Board is hereby called
pursuant to Government Code Section 54956, to be held on Monday, December 4, 2023, at 6:30 p.m., at
the Azusa Auditorium, located at 213 E. Foothill Blvd, Azusa, California, for the purpose of considering
the following:
A. PRELIMINARY BUSINESS
1. Call To Order
2. Roll Call
3. Flag Salute
B. PUBLIC COMMENT
C. CLOSED SESSION ITEM
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to
California Government Code, Section 54956.9(d)(1)
Case Name: Carlos Carachure vs City of Azusa: Los Angeles Superior Court Case No.
22STCP03478.
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to
California Government Code, Section 54956.9(d)(1)
Case Name: Carachure et.al. vs City of Azusa; Los Angeles Superior Court Case No.
22STCV31418.
D. ADJOURNMENT
Dated: November 30, 2023
________________________ _____________________________
Dennis Beckwith, Chair Jeffrey L. Cornejo, Jr., City Clerk
DECLARATION OF NOTIFICATION AND POSTING:
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby
certify that on the 30th day of November, 2023, I e-mailed a true copy of the above notice as follows:
Board Member Andrew N. Mendez San Gabriel Valley Tribune
Board Member Jesse Avila, Jr. 605 E. Huntington Drive, Suite 100
Board Member Robert Gonzales Monrovia, CA 91016
Vice Chair Edward J. Alvarez Attn: Daniel Tedford
Chair Dennis Beckwith daniel.tedford@langnews.com
NOTE: Above addresses on file
and posted said notice in the City Clerk’s Office and the Civic Auditorium, 213 E. Foothill Blvd.; the
Police Department Lobby, 725 N. Alameda Ave., the City Library, 729 N. Dalton Ave.; and on the City’s
Web Page at www.azusaca.gov. on November 30, 2023. I declare under penalty of perjury that the
foregoing statement is true and correct.
_____________________________
Adrian Garcia, MMC, Declarant