HomeMy WebLinkAboutE-12 Staff Report - Signed Contracts December 2023CONSENT ITEM
E-12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: DECEMBER 4, 2023
SUBJECT: PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS
EXECUTED BY CITY MANAGER
BACKGROUND:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. Section 2-538 (c)(2) includes a provision that a list
of contracts and their amounts be provided to the City Council when the City Manager/Purchasing
Officer executes contracts within the authority limit of $50,000 or less. This action is to receive
and file the list purchase orders issued with contracts executed by the City Manager.
RECOMMENDATIONS:
Staff recommends that the City Council take the following action:
1)Receive and file the list of purchase orders.
ANALYSIS:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. The amendments provide more effective and
efficient procurement processes. This includes an increase to the formal bidding procedures and
thresholds for the City Manager to award contracts up to $50,000 for professional services,
supplies and equipment.
Approved
City Council
December 4, 2023
CM Signed Contracts
December 4, 2023
Page 2
Three purchase orders were issued for contracts under $50,000 signed by the City Manager as
follows:
Vendor
Name
PO
Number
/ Date
Amount Fund Agreement Type Purpose
Moore Real
Estate Group
040618
11/14/23 $10,000 10 Professional
Services Agreement
On-Call Appraisal
Services
PSA Printing
& Mailing,
Inc.
040628
11/15/23 $30,277.41
24
28
32
39
Letter of Agreement Fall Winter Activity
Guide
Bakers Man
Productions,
LLC
040631
11/15/23 $10,000 10 Letter of Agreement Channel 3 Video
Editing
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above for City Manager Signed
Contracts. There is no fiscal impact associated with the recommended actions. Funds for these
agreements were allocated in the Fiscal Year Budget.
Prepared by: Fiscal Review by:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager