HomeMy WebLinkAboutE-5 Staff Report - SDI PRESENCE LLC - 3RD AMENDCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: DECEMBER 18, 2023
SUBJECT: REQUEST TO APPROVE THIRD AMENDMENT TO AGREEMENT WITH SDI
PRESENCE LLC.
BACKGROUND:
On April 5, 2021, the City of Azusa Police Department required critical information technology support
to supplement staff supporting the Department. The City entered into a professional services agreement
with Scientia Consulting Group to provide these critical services. SDI Presence LLC acquired Scientia
Consulting Group in December 2021. This acquisition did not interfere with the services provided. The
City’s primary interest is to ensure the Police Department’s Information Technology infrastructure
remains secure. The proposed action approves a third amendment to the contract with SDI Presence
LLC to extend services to June 30, 2024.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve an extension of the SDI Presence LLC contract; and
2)Authorize the City Manager to execute a third amendment to the contract, in a form acceptable to
the City Attorney, on behalf of the city
ANALYSIS:
Information Technology and cyber security support is a critical segment of the Police Department’s
infrastructure. SDI Presence LLC will continue to provide critical Information Technology services to
help maintain computer systems and security infrastructure. The Police Department requires additional
assistance to accomplish specific operations and complete high priority projects currently managed by
SDI Presence LLC. This action will authorize a Third Amendment to the professional services
agreement with SDI Presence LLC, which will extend the current agreement to June 30, 2024.
Approved
City Council
December 18, 2023
Approve Third Amendment
December 18, 2023
Page 2
FISCAL IMPACT:
The services are budgeted for this fiscal year (FY2023-24) under 10 20 941 000 6399 – Professional
Services for $100,000.
Prepared by: Reviewed and Approved by:
Ericka Garcia Rocky Wenrick
Management Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachment:
1) Proposed Third Amendment for the Professional Services Agreement
2) Resolution No. 2022-C07 with Professional Services Agreement
3) Approved First Amendment to the Professional Services Agreement
4) Approved Second Amendment to the Professional Services Agreement
45635.01000\31368292.1 -1 -
CITY OF AZUSA
THIRD AMENDMENT TO
AGREEMENT FOR INFORMATION TECHNOLOGY SERVICES
1.PARTIES AND DATE.
This Third Amendment to the Agreement for Information Technology Services (“Third
Amendment”) is entered into on the ___ day of _________, 20___, by and between the
City of Azusa (hereinafter referred to as the “City”) and SDI Presence (hereinafter referred
to as the consultant. City and Consultant are sometimes collectively referred to herein as
the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Information
Technology Services dated April 6, 2021 (“Agreement”).
2.2 First Amendment. The Parties now desire to amend the Agreement in order to extend
to June 30, 2022 and increase agreement by $85,550.
2.3 Second Amendment. The Parties now desire to amend the Agreement in order to
extend to June 30, 2023 and increase by $145,500.
2.4 Third Agreement. The Parties now desire to amend the Agreement in order to
extend to June 30, 2024 and increase by $100,000.
3.TERMS.
3.1 Term. Pursuant to Section 3.1.2 of the Agreement, the City hereby exercises the
option to renew the Agreement and extend the term of the Agreement for one year
from July 1, 2023 to June 30, 2024, unless earlier terminated as provided in the
Agreement.
3.2 Compensation. The total compensation for the services provided pursuant to this
Third Amendment shall not exceed One Hundred thousand dollars ($100,000)
during Fiscal Year 2023/2024. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Third Amendment..
3.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this
Third Amendment, the remaining provisions of the Agreement shall remain in full
force and effect.
Attachment 1
45635.01000\31368292.1 - 2 -
IN WITNESS WHEREOF, the parties have executed this Third Amendment to Agreement on
this_____ day of ____________, 20____
CITY OF AZUSA SDI Presence LLC
By:
Sergio Gonzales City Manager
By:
Name: Title:
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr. City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP City Attorney
45635.01000\31368292. 1 A-1
EXHIBIT “A”
TO FIRST AMENDMENT TO
AGREEMENT FOR [INSERT TYPE] SERVICES
SCOPE OF SERVICES
45635.01000\31368292. 1 B-2
EXHIBIT “B”
TO FIRST AMENDMENT TO
AGREEMENT FOR [INSERT TYPE] SERVICES
COMPENSATION
[INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES]
CITY OF AZUSA
SECOND AMENDMENT TO
Attachment 4
Assigned by City Clerk's Ofiicc: CO:-:-:-..... ...., t' i'.O. 2/-- 2 '-f
AGREEMENT FOR INFORMATION TECHNOLOGY SERVICES
L PARTIES AND DATE.
This Second Amendment to the Agreement for Security Services ("Second Amendment")
is entered into on the 7""-day of !Jovemb,� , 2022, by and between the City of Azusa
(hereinafter referred to as the "City") and SDI Presence, LLC (hereinafter referred to as
the Consultant. City and Consultant are sometimes collectively referred to herein as the
"Parties."
2.RECITALS.
2.1 Agreement. The parties entered into that certain Agreement for Information
Technology Services dated April 6, 2021 ("Agreement").
2.2 First Amendment. The Parties now desire to amend the Agreement in order to
extend to June 30, 2022 and increase Agreement by $85,550,
2.3 Second Amendment. The Parties now desire to amend the Agreement in order to
extend to June 30, 2023 and increase by $145,500.
3.TERMS
3.1
3.2
3,3
Tenn. Pursuant to Section3.l.2 of the Agreement, the City hereby exercises the
option to renew the Agreement and extend the tem1 of the Agreement for Twelve
(12)months from July l, 2022 to June 30, 2023, unless earlier terminated as
provided in the Agreement.
Compensation. The total compensation for the services provided pursuant to this
Third Amendment shall not exceed One Hundred Forty Six Thousand Five
Hundred Dollars, ($145,500) during Fiscal Year 2022/23. Consultant shall
receive compensation, including authorized reimbursements, for all Services
rendered under this Third Amendment.
Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this Second Amendment, the remaining provisions of the Agreement shall remain
in full force and effect.