HomeMy WebLinkAboutOrdinance No. 2021-05"Sec. 2-532. Informal bidding procedures.
(i)Change Orders. A Change Order shall be used to modify the contract documents
regarding contract price, schedule of payments, completion date, plans and specifications, and for
unit price overruns and under runs, as specified in the Contract. Work description and justification
must relate to the original project and must be work necessary to achieve original scope of project.
After a determination that costs are merited by developments in a specific project, the Purchasing
officer is authorized to issue Contract Amendments or Change Orders up to the contract contingency
approved by the City Council as awarded for the individual contract as follows:
(1)Purchasing officer may approve Project Change Orders until the contract
reaches Two Hundred Thousand and no/l00ths ($200,000.00) Dollars.
(2)Once the original contract plus all accumulated Change Orders are in an
amount that is equal to Two Hundred Thousand and no/1 00ths ($200,000.00) Dollars the contract
and subsequent Change Orders must be approved by City Council prior to commencing with the
work.
(3)Any single Change Order exceeding Fifty Thousand and no/1 00ths
($50,000.00) Dollars must be approved by City Council prior to commencing with the work. In
urgency situations, where stopping the work will result in severe repair or replacement delays and
subject the City to excessive additional costs due to the delay in the project, Purchasing officer may
approve such Change Order and shall give notice to City Council at the next City Council meeting."
"Sec. 2-537. Bid protests.
Any interested party may file a protest regarding the procurement decisions authorized under
this chapter.
( d)City Manager Review. The City Manager or designee shall review the protest and
issue a written decision on the protest. The City Manager or designee may base the decision on the
written protest alone or may informally gather evidence from the person(s) filing the protest or any
other person having relevant information. For procurements having a value of Two Hundred
Thousand and no/1 00ths ($200,000.00) Dollars or less, the City Manager's or designee's decision
shall be final.
( e)Hearing on Protest. If a bid was rejected on the grounds that the bidder was not a
"responsible" bidder, the protesting party must submit materials set forth in subdivision ( c) above for
consideration. An opportunity to be heard will be set within a reasonable time to provide a decision
before final approval of the selected low bid. For procurements having a value of Two Hundred
Thousand and no/l00ths ($200,000.00) Dollars or less, the City Manager's or designee's decision
shall be final.