HomeMy WebLinkAboutE-5 Staff Report - Purchase of Transit BusesCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKI CARPENTER, DIRECTOR OF COMMUNITY RESOURCES
DATE: JANUARY 16, 2024
SUBJECT: AWARD OF CONTRACT TO PURCHASE FOUR NEW TRANSIT VANS
BACKGROUND:
The Community Resources Transit Division operates a transit program that consists of Dial-A-Ride
service and shuttle service to and from the Metro Gold Line stations in the City of Azusa. The purchase
of four new transit vans would replace two 2012 buses that are beyond reasonable life expectancy and
allow for continuation/expansion to service levels. The purchase of vans as opposed to buses allows for
more flexibility in driver assignment as well as a reduction in overall maintenance expense.
RECOMMENDATION:
Staff recommends that City Council take the following actions:
1)Waive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and
approve the contract to purchase four (4) new transit buses through the California Association for
Coordinated Transportation (CalACT) Cooperative; and,
2)Authorize the City Manager to execute the contract for the purchase of the four (4) new transit vans from A2Z
Bus Sales.
ANALYSIS:
Current Transit Division services focus on service for seniors over 55 years of age and persons of any
age with disabilities. Elderly and disabled residents in the City of Azusa and unincorporated Los
Angeles County within the City can utilize the service for travel.
The current fleet has six (6) buses. Two of these buses, put into service in 2012, have reached the end of
their useful life. The purchase of four additional Transit vans would replace the outdated equipment as
well as allow for potential expansion of service, while offering some flexibility.
Approved
City Council
January 16, 2024
Purchase of Four Transit Buses
January 16, 2024
Page 2
In order to achieve economies of scale and also to expedite the purchasing process, the City of Azusa
submitted interest to be included in the CalACT purchasing cooperative. The City of Azusa’s request
was granted and A2Z Bus Sales was selected as a qualified bidder through the CalACT Cooperative
RFP #20-01.
While the goal is to electrify the fleet at some point, purchase of these gas-powered passenger vans will
allow for continuation/expansion of program services while the infrastructure for electric vehicles is
strategized and installed. The vans are T350 Extended Length, High-Roof, 9 Passengers, with Shift n
Step and Storage Boxes.
FISCAL IMPACT:
The total for four (4) fully equipped passenger vans is $453,276.19. Funds are available in the City of
Azusa Prop A local funds (Fund 15). Upon Council approval of the purchase of the vehicles, funds will
be requested from L.A. Metro, who oversees the disbursement of these funds, and staff will amend the
budget.
Prepared by: Reviewed by:
Nikki Rosales Miki Carpenter
Senior Management Analsyt Director of Community Resources
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachment:
1) Vehicle Specifications Summary and Quote
Attachment 1