HomeMy WebLinkAboutAgenda - February 5, 2024
2/5/2024 - 1 -
AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY,
THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, FEBRUARY 5, 2024
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session
AZUSA, CA 91702 7:30 P.M. Meeting
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
EDWARD J. ALVAREZ JESSE AVILA, JR.
MAYOR PRO-TEM COUNCILMEMBER
ANDREW N. MENDEZ DENNIS BECKWITH
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council
Chambers to take public comment on the closed session items only. General public comment will be provided
for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government
Code, Section 54956.8.
City Negotiators: Sergio Gonzalez, City Manager
Property Address: 152 E. Foothill Blvd; APN: 8611-003-052
Negotiating Parties: Fred Kaplan, Broker, Bank of America
Under Negotiation: Price and Terms for Purchase
2/5/2024 - 2 -
2. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION - Pursuant to
California Government Code, Section 54956.9(d)(4).
1 Potential Case – 1046 N. San Gabriel Ave, APN 8608-014-011.
3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California
Government Code, Section 54956.9(d)(1)
Case Name: Banuelos v. Superior Court Los Angeles County et al.
CA Supreme Court - S283279
2nd Appellate District – B333189
Trial Court - KA124752
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, AND
THE PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who
wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item
shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted
after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may
submit written public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due
by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the
City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-
Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a
"project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has
the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public
agency, a private activity that receives any public funding, or activities that involve the public agency's issuance
of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code §
21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their
appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is
listed, it has been determined that the action does not constitute a “project” under CEQA.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Pastor Daniel Simonson, Christbridge Immanuel Church
5. Closed Session Report by the City Attorney
2/5/2024 - 3 -
CEREMONIAL
1. Presentation of Proclamation declaring February 2024 as Black History Month.
B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed
on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board
about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the
Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a
subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments may be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. City Clerk: Request to designate voting delegate and alternate to the Southern California Association of
Governments (SCAG) General Assembly scheduled for Thursday, May 2, 2024. (Oral Report)
D. SCHEDULED ITEMS
1. CONTINUED PUBLIC HEARING FROM JANUARY 16, 2024 - APPEAL OF THE PLANNING
COMMISSION’S DESIGN REVIEW DECISION TO ALLOW FOR THE EXPANSION OF AN
EXISTING 110-ROOM HOTEL AND PERMIT THE ADDITION OF 23 NEW GUEST ROOMS,
AND VARIANCE MODIFICATION REQUEST TO ALLOW FOR A REDUCTION IN PARKING
SPACES AT 229 SOUTH AZUSA AVENUE, AZUSA CALIFORNIA.
RECOMMENDED ACTION:
1) Continue the Public Hearing to the February 20, 2024 City Council Meeting.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
2. DISCUSSION ON COMPENSATION AND BENEFITS FOR ELECTED AND APPOINTED
OFFICIALS.
RECOMMENDED ACTION:
1) Provide staff direction on elected and appointed officials pay and benefits.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
3. PRESENTATION OF FINAL DESIGN FOR OLD SCHOOLHOUSE RESTORATION AND
HISTORIC ROW IMPROVEMENTS PROJECT AUTHORIZATION TO SOLICIT BIDS FOR
CONSTRUCTION.
2/5/2024 - 4 -
RECOMMENDED ACTION:
1) Authorize staff to solicit a Notice of Inviting Bids for construction services, to be prepared once
construction drawings are completed in City’s standard form, related to the Old Schoolhouse Restoration
and Historic Row Improvements Project (CIP Project Account 28-10-615-000/61524A) subject to minor
modifications; and
2) Authorize Staff to solicit a Request for Proposals for the purchase and installation of furniture, fixtures
and equipment (FF&E) related to the Old Schoolhouse and Historic Row Project.
Total Cost: Unknow (once we go out to bid we will have this information) Is the Cost of this item budgeted?
Yes; Fund/Account No: 28-10-615-000/61524A
4. AWARD OF CONTRACT TO LEONIDA BUILDERS, INC. FOR CONSTRUCTION SERVICES;
AND APPROVAL OF BUDGET AMENDMENT FOR THE AZUSA CITY LIBRARY OUTDOOR
LEARNING SPACE PROJECT NO. #28-80-500-000/71122A (729 N DALTON AVE. AZUSA, CA
91702).
CEQA - This action is categorically exempt from the requirements of the California Environmental
Quality Act (CEQA) pursuant to Section 15301 Class 4 (b) – Minor Alternations to Land – New
gardening or landscaping, including the replacement of existing conventional landscaping with water-
efficient or fire-resistant landscaping. Staff has filed a Notice of Exemption with the Los Angeles County
Clerk’s Office.
RECOMMENDED ACTION:
1) Approve award of contract (CIP Project #28-80-500-000/71122A) to Leonida Builders, Inc. for
construction services in the amount not to exceed $1,116,280 which includes a 10% contingency for
potential change orders as needed;
2) Authorize the City Manager to execute the contract, in a form acceptable to the City Attorney, on behalf
of the City;
3) Authorize the use of up to $567,270 from undesignated General Fund Excess Reserves (Account
#4680510000/51024C) for construction and soft costs related to the Azusa City Library Outdoor
Learning Space Project;
4) Authorize the use of $99,000 in Public Benefit funds (Fund-24) for energy efficiency-related project
costs;
5) Authorize the use of $78,000 in unassigned Measure W funds (Safe, Clean, Water Program Fund-20) for
qualifying project costs;
6) Authorize the use of $50,000 in Quimby funds (Park Fund-19) for park improvement-related project
costs;
7) Authorize the use of $6,000 in AB939 funds (Fund-39) for mulch-related project costs; and
8) Authorize the use of $500,000 in California State Library Target Grant funds for this project.
Total Cost: ($1,300,270 includes grant funded portion & contingency amount)
Is the cost of this item budgeted (Partial: $567,270 requested from Undesignated GF Excess Reserves)
Fund/Account No: ($500,000 from grant account CIP #28-80-500-000/71122A; $567,270 from account
#4680510000/51024C; $99,000 in account #24-40-739-082-6625/MMUNIB-6625; $78,000 in Measure
W (Fund 20); $50,000 in Quimby (Fund 19); $6,000 in account #39-40-750-065-6625)
2/5/2024 - 5 -
5. APPROVAL OF CITY RESOLUTION AND POSITION LETTER IN OPPOSITION TO
ASSEMBLY BILL 734 (MCCARTY).
RECOMMENDED ACTION:
1) Consider a position of opposition for AB 734; and
2) Approve Resolution No. 2024-C06 and accompanying city letter opposing AB 734 to be submitted to
the City’s respective legislators and the State Governor’s Office.
Total Cost: $0 Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETINGS DATED DECEMBER 4, 2023 AND DECEMBER 18,
2023.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JANUARY
11, 2024 THROUGH JANUARY 31, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C07 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2/5/2024 - 6 -
4. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS FOR PLAN REVIEW, ON-
CALL, AND INSPECTION SERVICES FOR THE ECONOMIC AND COMMUNITY
DEVELOPMENT DEPARTMENT - BUILDING DIVISION.
RECOMMENDED ACTION:
Authorize Staff to solicit a Request for Proposals to provide Building Plan Check, On-Call and inspection
services; and Authorize Staff to solicit a Request for Proposals to provide Building Plan Check, On-Call and
inspection services.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
5. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF NOVEMBER 2023.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of November 2023.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
6. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY
MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders.
Total Cost: $379,045.82 Is the Cost of this item budgeted? Yes
Fund/Account No: Various Accounts
7. AWARD CONTRACT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
SIDEWALKS AND ADA IMPROVEMENTS PROJECT NO. 602600-23 FOR IMPROVEMENTS
IN THE GENERAL AREA OF AZUSA AVENUE AND PARAMOUNT STREET.
CEQA - This action is categorically exempt from the requirements of the California Environmentally
Quality Act (CEQA) pursuant to Section 15301 Class 1 (c) – Rehabilitation of Existing Streets and
Highways.
RECOMMENDED ACTION:
Award a construction contract in the amount of $113,520, which includes 10% for contingency for potential
change orders as needed, to CT&T Concrete Paving, Inc. for the CDBG Sidewalk and ADA Improvements
Project No. 602600-23; and Authorize the City Manager to execute the project contract, in a form
acceptable to the City Attorney, on behalf of the City.
2/5/2024 - 7 -
Total Cost: $103,200 Is the cost of this item budgeted? Yes
Fund/Account No: CDBG Budget (Acct. 18-35-000-910-000-7176/602600-7176)
8. APPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE FOOTHILL
BOULEVARD PAVEMENT REHABILITATION PROJECT AND AUTHORIZE STAFF TO
SOLICIT BIDS FOR PHASES I THROUGH III.
RECOMMENDED ACTION:
Approve the contract documents and construction plans; and Authorize staff to solicit bids for Phases I
through III for the Foothill Boulevard Pavement Rehabilitation Project.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
9. AUTHORIZATION TO ENTER INTO BLANKET PURCHASE ORDER AND WAVE
PURCHASING PROCEDURES, SECTION 2-520(b) SOLE SOURCE OF THE AZUSA
MUNICIPAL CODE TO ENTER INTO AN AGREEMENT WITH ACV LIGHTING
CONSULTANTS, LLC TO PURCHASE 220 NEW LIGHTPOST LUMINAIRES THAT ARE
SUBJECT TO THE DOWNTOWN STREETSCAPE IMPROVEMENT PLANS.
RECOMMENDED ACTION:
Approve a Blanket Purchase Order with ACV Lighting Consultants, LLC. to allow for the acquisition of
220 luminaires; Waive the competitive bidding process as authorized under Azusa Municipal Code
Section2-502(b) which provides exceptions for sole source providers; and Authorize the City Manager to
execute the Blanket Purchase Order, subject to any non-substantive revisions approved by the City
Attorney, and perform any other obligations of the City under the PO.
Total Cost: $410,152.05 Is the Cost of this item budgeted? Yes
Fund/Account No: 10-80-000-662-7120/66222C-7120 (Downtown Improvements.)
10. CITY OF AZUSA INVESTMENT POLICY MONDIFICATION.
RECOMMENDED ACTION:
Adopt the attached Resolution No. 2024-C08, amending the City of Azusa Investment Policy.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
11. APPROVE MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE CITY OF AZUSA AND
THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) FOR THE USE OF
THE CITY'S LACMTA MSP ALLOCATION FOR THE PREPARATION OF 30% DESIGN
PLANS FOR THE CONVERSION OF SAN GABRIEL AVE AND AZUSA AVE INTO TWO-WAY
STREETS.
RECOMMENDED ACTION:
2/5/2024 - 8 -
Authorize the City Manager to execute the MOA in a form acceptable to the City Attorney, on behalf of the
City; and Authorize City Attorney/City Manager to make non-substantive changes to correct typographical
errors or other document format edits.
Total Cost: $40,000 Is the Cost of this item budgeted? Yes
Fund/Account No: 04556510004101
F. CONSENT CALENDAR - SUCCESSOR AGENCY RELATED BUSINESS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY
DATED JANUARY 11, 2024 THROUGH JANUARY 31, 2024.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2024-R04 allowing certain claims and demands to be paid out of Successor
Agency Funds.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
G. ADJOURNMENT
UPCOMING MEETINGS:
February 20, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
March 4, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least
three (3) working days prior to the meeting when special services are needed in order to assist staff in
assuring that reasonable arrangements can be made in time.
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on February 1, 2024, seventy-
two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill
Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.;
the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov.
_____________________
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk’s Office