HomeMy WebLinkAboutE-6 Staff Report - CM Signed Contracts January 2024CONSENT ITEM
E-6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: FEBRUARY 5, 2024
SUBJECT: PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS
EXECUTED BY CITY MANAGER
BACKGROUND:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. Section 2-538 (c)(2) includes a provision that a list
of contracts and their amounts be provided to the City Council when the City Manager/Purchasing
Officer executes contracts within the authority limit of $50,000 or less. This action is to receive
and file the list purchase orders issued with contracts executed by the City Manager. Furthermore,
Section 2-519 (c)(7) allows the City’s Purchasing Agent to award inventory contracts for Central
Stores to the lowest responsive and responsible bidder and present contracts exceeding $60,000 to
City Council at the next meeting. This action is to receive and file the list purchase orders issued
with contracts executed by the City Manager and inventory by the Purchasing Agent.
RECOMMENDATIONS:
Staff recommends that the City Council take the following action:
1)Receive and file the list of purchase orders.
ANALYSIS:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. The amendments provide more effective and
efficient procurement processes. This includes an increase to the formal bidding procedures and
Approved
City Council
February 5, 2024
CM Signed Contracts
February 5, 2024
Page 2
thresholds for the City Manager to award contracts up to $50,000 for professional services,
supplies and equipment. The Ordinance also includes a provision to allow the Purchasing Agent
to award inventory contracts for Central Stores to the lowest responsive and responsible bidder
and present contracts exceeding $60,000 to City Council at the next meeting.
Three purchase orders were issued for contracts under $50,000 signed by the City Manager as
follows:
Vendor Name PO Number
/ Date Amount Fund Agreement Type Purpose
Totum Corp 040875
01/18/2024 $25,000 10 Letter of Agreement
Senior Center
Conceptual Interior
Design
William C.
McCaughey dba
Innovative TDM
Solutions
040902
01/25/2024 $49,643.93 15 &
17 Letter of Agreement Rideshare Program
Revamp
Nunez & Nunez
Consulting
Services, Inc.
Pending $50,000 28 Letter of Agreement
Outdoor Sustainable
Recreation Program
Development
One purchase order has been issued for inventory supplies at Central Stores.
Vendor Name PO Number
/ Date Amount Bids
OneSource
Supply Solutions,
Inc.
040801
01/2/2024 $254,401.89
Transformers – 26 Week Lead Time
One Source Supply Solutions, Inc. - $254,40189
Anixter - $342,834.89
Emco – No Bid
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above for City Manager Signed
Contracts. There is no fiscal impact associated with the recommended actions. Funds for these
agreements were allocated in the Fiscal Year Budget.
Prepared by: Fiscal Review by:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager