The URL can be used to link to this page

Home My WebLink AboutE-4 Staff Report - North Rec Hub Flooring CONSENT ITEM E-4 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/ CITY ENGINEER DATE: MARCH 4, 2024 SUBJECT: AWARD OF CONTRACT TO SHAW INTEGRATED SOLUTIONS FOR NORTHSIDE PARK RECREATION HUB FLOORING INSTALLATION BACKGROUND: The Northside Park Recreation Hub, formerly the Scout house, is currently being remodeled. It is intended to be utilized as a multi-use facility to hold town hall meetings, trainings, and various events once completed. The city is looking to install a higher commercial grade flooring that will provide more durability and require less maintenance. This action approves the purchase and installation of new flooring for the Northside Park Recreation Hub building with Shaw Integrated Solutions. RECOMMENDATION: Staff recommends the City Council take the following actions: 1)Waive purchasing procedures as authorized under Azusa Municipal Code Section 2-521 Cooperative, piggyback and multiple bid purchasing with other agencies and approve the purchase and installation of flooring in an amount not-to-exceed of $70,765.94, plus an allowance of $7,067.59 for potential change orders. ANALYSIS: The Northside Park Recreation Hub is undergoing modernization and is in need of new flooring. The new flooring being proposed is of a higher commercial grade, which will provide longevity for a space that will see a variety of events. The City’s purchasing procedures allow for the purchase and installation of new flooring using the cooperative agreement provision within the municipal code. Shaw Integrated Solutions has provided the Approved City Council March 4, 2024 Northside Recreation Hub Flooring Replacement March 4, 2024 Page 2 City with a Cooperative agreement through Sourcewell, and as a result, the City can achieve the benefits of competitive bid without the costs of standard procurement. FISCAL IMPACT: The recommended action awards a contract to Shaw Integrated Solutions in an amount not-to-exceed $70,765.94, plus an allowance of $7,067.59. The Northside Park Recreation Hub project has been budgeted in the FY 23-24 CIP budget (acct # 10-80-000-666-7125/66623A-7125). Prepared by: Reviewed and Approved by: Natalie Reagan Robert Delgadillo, P.E. Management Analyst Director of Public Works/ City Engineer Reviewed and Approved by: Sergio Gonzalez City Manager Attachment: 1. Shaw Integrated Solutions Sourcewell Northside Park Recreation Hub Quote Fax:( ) - ( ) -Phone: Mail Drop 999 P.O. Box 748552 Atlanta, GA 30384-8552 DateProposal Submitted To Attention Phone Fax City of Azusa Shan Thompson Proposal Name Job Name Job # North Rec Hub Street Job Street Proposal ID We hereby submit specifications and estimates for: City, State and Zip Job City, State and Zip Customer PO Azusa, CA 91702 AZUSA, CA 91702--000 PO Box 1395 Add #Date of Plans Sourcewell Architect Customer Job # None 1329 north san gabriel avenue North Rec Hub 172976 02/15/24 195490 None ( ) -( ) - Extended Price Unit PriceColorItem Description Qty UOM $2,520.92$14.1857100/BrilliantDynamo StrataWorx Tile 24" x 24"177.78 SY $9,518.00$3.7400710/SedonaPurview 20 LVT 6x48 20 mil 2,544.92 SF $867.44$108.4300064/JavaRubber Roll Cove Base with Toe Roll 6"8.00 Carton $273.00$91.005000 Pressure Sensitive Adhesive 4 Gallon 3.00 Each $2,414.10$160.94LokWorx+ Resilient Adhesive 4 Gallon 15.00 Each $112.80$28.20Cove Base Adhesive 1 Gallon 4.00 Each $990.00$16.5000001/10 LB BagAdvance Floor Patch/Skim Coat 10LB Bag 60.00 Each $1,083.60$6.30Carpet Removal 172.00 SY $4,680.32$2.84Open Market - Hard Scrape 1,648.00 SF $13,662.00$5.40Open Market - Sanding VCT 2,530.00 SF $1,000.00$200.00Moisture Testing 5.00 Each $13,763.20$5.44LVT Install 2,530.00 SF $2,202.69$12.39Carpet Tile Installation 177.78 SY $2,282.40$3.17Install Base 720.00 LF $214.20$5.95Transition Install 36.00 LF $3,352.27$3,352.27Open Market - Grind Down Hump 1.00 Each $8,000.00$125.00Hourly Rates for Services Not Listed - includes floor prep 64.00 Hour $1,600.55$1,600.55Reimbursement of taxes imposed on the contractor. The contract price does not include any contingency for such tax. 1.00 Each $1,962.45$1,962.45Freight - Pricing Good for 30 Days 1.00 Each $176.00California Carpet Assessment as required by AB 2398 $70,675.94Base Bid Total: Proposal Inclusions and Exclusions: 1.Sourcewell Contract# 080819-SII 2. Local Contact: Oscar Ravelo Installer: Eagle Flooring 3.Material title and risk of loss passes to the purchaser at the time of material delivery to the job site. 4. Proposal does not include removal of any materials containing asbestos. 5.Extensive floor prep is not included in the price but may be necessary due to unforeseen conditions of the sub-floor. This work may include, but is not limited to, leveling or grinding, encapsulation or sealing, or extensive scraping of the sub-floor. Should extensive floor prep be required, you will be notified and a price estimate for the completion of the additional work will be prepared. 6.Price includes work as specifically stated in the above description for the quantities stated. Any circumstances that require additional labor will be handled through the change order process. Page 1 of 2 Attachment 1 Fax:( ) - ( ) -Phone: Mail Drop 999 P.O. Box 748552 Atlanta, GA 30384-8552 Proposal ID: 195490 Proposal Inclusions and Exclusions: 7.Extensive floor prep is not included in the price but may be necessary due to unforeseen conditions of the sub-floor. This work may include, but is not limited to, leveling or grinding, encapsulation or sealing, or extensive scraping of the sub-floor. Should extensive floor prep be required, you will be notified and a price estimate for the completion of the additional work will be prepared. 8. Exclusions: attic stock, major floor prep, furniture moving unless specified in proposal, disconnecting and moving of computers and electronic equipment, vacuuming and protection of finished products, and any plumbing work (removal of commodes, etc).. 9. Price is based on a consecutive installation period without delays and is based on the customer allowing installation crews access to work a minimum of 8 consecutive hours a day until completion. Delays other than "acts of God" will result in charges for down-time. 10.SITS License Numbers: AL 57717, AK 198637, AZ ROC340172, AR 425700423, CA 1104309, CT MCO.0904495, DE 2022707978, GA GCCO007817, ID 02790, IA C143575, LA 73789, MN IR793001, MS 24811-SC, MT 265535, NE 25084-22, NM 409483/28744860162022, NV 90225, NC 87924, ND 46612, OR 240563, RI GC-33871, SC 124179, TN 77794, UT 12846822-5501, VA 2705183154, WA SHAWITT789M2, WV WV061877 11.Please fax your Purchase Order to Shaw Integrated Solutions at fax # 706-428-3293 to initiate the order process. A purchase order is required before materials can be shipped. 12.***THIS QUOTE DOES NOT INCLUDE REMOVAL OF VCT OR HARDSCRA[E VCT.....IF REMOVAL OF VCT OR HARDSCRAPE OF VCT AREA IS NEDDED THERE WILL BE ADDITIONAL CHARGE ADDED TO QUOTE*** Shelli Warren $70,675.94 We PROPOSE to perform the work complete in accordance with the specifications and as described above for the SUM of: Signature: Conditions of Proposal: Shelli Warren Email: shelli.warren@shawinc.com 1.This Proposal may be withdrawn, if not accepted, within 30 days of its issuance. Shaw Industries Group, Inc. will consider reasonable requests to engage in negotiations for revisions to this Proposal, including signing a subcontract that includes the terms of this Proposal. A proposal not accepted within 30 days will be subject to price escalation of materials, labor, freight and fuel costs. 2.This proposal is subject to credit review and approval. Payment terms are net 30 days. A convenience fee of 2.5% will be added if paying via credit card. Past due invoices are subject to service charges of 1.5% per month (18% per annum). In the case of any default, Customer shall pay Shaw Industries Group, Inc.'s reasonable attorney fees and costs, including those on any appeal, even if no suit or action is filed. 3.All work shall be performed in a workmanlike manner according to industry standards. Areas to receive flooring shall be free and clear of debris. Any changes to the work shall be performed only after execution of a written change order. 4.Prior to commencement of Shaw Industries Group, Inc.'s work: (a) Customer shall test all concrete sub floors receiving flooring for vapor emission levels and alkalinity per manufacturers' recommendations utilizing ASTM F2170 and provide written results to Shaw Industries Group, Inc., including a list of any sealers applied to the concrete sub floor; (b) If Customer does not provide such reports at least 10 days prior to commencement of Shaw Industries Group, Inc.'s work, then Customer shall provide Shaw Industries Group, Inc. with access to all concrete sub floors for appropriate testing and Customer shall be responsible for the costs of such testing; and (c) Any concrete sub floors not meeting manufacturers' requirements for installation will require correction or the execution of a separate waiver agreement. 5.All work is contingent upon strikes, accidents or delays beyond Shaw Industries Group, Inc.'s control. Customer shall carry insurance for all hazards, including fire. Shaw Industries Group, Inc.'s workers are fully covered by Worker's Compensation and Liability Insurance. 6.Customer represents and warrants that: (a) the project site contains no hazardous or other dangerous substances, either exposed or concealed; or (b) Customer has given written notice to Shaw Industries Group, Inc. of all such substances and their location(s). To the fullest extent permitted by law, Customer shall indemnify, defend and hold Shaw Industries Group, Inc. harmless from any damage, claim, loss, expense and attorney fees related to Shaw Industries Group, Inc.'s liability, if any, including any federal or state statute related to hazardous or other dangerous substances. 7.Shaw Industries Group, Inc. is fully licensed, bonded, and insured. This proposal does not include participation in any OCIP/CCIP or related programs. Requests for Shaw Industries Group, Inc. to participate in such programs may result in additional costs. Page 2 of 2 ACCEPTANCE OF PROPOSAL: The above prices, specifications, and conditions are satisfactory and are hereby ACCEPTED. City of Azusa Signed:Customer:Date: You are authorized to do the work as specified.