HomeMy WebLinkAboutE-5 Staff Report - Hazard Mitigation Grant Program HMGPCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: MARCH 18, 2024
SUBJECT: ACCEPTANCE OF FUNDING FOR 2023 CALIFORNIA OFFICE OF
EMERCENCY SERVICES HAZARD MITIGATION GRANT PROGRAM
BACKGROUND:
On August 21, 2023, the California Governor’s Office of Emergency Services (Cal OES) received
notification that the Federal Emergency Management Agency (FEMA) had approved the City’s
application in the amount of $119,970, with a local match of $13,330. The City will use the
requested funds to hire a Consultant to assist Staff in developing a Local Hazard Mitigation Plan
Update (LHMP). The importance of the grant relates to the requirement that a City have an
approved LHMP to receive reimbursements from FEMA post disaster. This action authorizes the
City Manager to execute all necessary agreements and to submit the final grant application with
Cal OES.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1) Authorize the City Manager to accept 2023 Cal OES Hazard Mitigation Grant Program in
the amount of $119,970, with a local match of $13,330, and execute any necessary
contract(s) with the California Governor’s Office of Emergency Service (Cal OES) and the
Federal Emergency Management Agency (FEMA).
Approved
City Council
March 18, 2024
Acceptance of 2023 Cal OES Hazard Mitigation Grant Program Funding
March 18, 2024
Page 2
ANALYSIS:
On April 8, 2021, Staff submitted an application with the California Governor’s Office of
Emergency Services (Cal OES) for the Federal Emergency Management Agency (FEMA) Hazard
Mitigation Grant Program (HMGP).
On August 21, 2023, Cal OES received notification that FEMA had approved the City’s
application in the amount of $119,970 with a local match of $13,330.
The importance of the grant relates to the requirement that a City have an approved LHMP to
receive reimbursements from FEMA post disaster. The City will use the requested funds to hire a
Consultant to assist Staff in developing an update to our existing LHMP. This proposed LHMP
activity will result in a FEMA-approved plan. Consultant activities will include the following:
• Research and assess the hazards and risks that pose a threat to the City, its residents and
businesses.
• Identify local resources and capabilities that can assist in mitigation of hazards.
• Produce the City’s Local Hazard Mitigation Plan in alignment with the goals and objectives
of the California State Multi-Hazard Mitigation Plan.
The City will develop a Local Hazard Mitigation Planning Committee (HMPC) that will work in
tandem with City Officials and the Consultant to oversee the development and implementation of
the LHMP.
In accordance with 44 CFR 201.6 (IFR) and other FEMA guidance for Local Hazard Mitigation
Plans, the “plan development process” includes, but not limited to, the following activities: 1)
Engage Key Agencies, Stakeholders, and the Public in the Planning Process; 2) Identify Hazards
and Assess Risks/Vulnerabilities; 3) Develop a Mitigation Strategy; 4) Develop and Adopt Plan;
and 5) Maintain Plan. The planning process will ensure that the plan is a living document updated
annually to include any additional State and Federal Requirements.
FISCAL IMPACT:
This is a reimbursement grant. Upon City Council approval and once the agreement is executed,
Staff will prepare a budget amendment and add $133,300 ($119,970 + $13,330) under account 28-
20-310-108 for the CALOES Hazard Mitigation Grant Program. The City will be responsible for
the $13,330 local match, which can be in-kind such as waving of fees, staff administration time,
and other administration costs, and request reimbursement up to $119,970 a cost are incurred.
Acceptance of 2023 Cal OES Hazard Mitigation Grant Program Funding
March 18, 2024
Page 3
Prepared by: Reviewed by:
Jennifer Wu, Rocky Wenrick
Emergency Services Coordinator Chief of Police
Reviewed and Approved by:
Sergio Gonzalez
City Manager
Attachments:
1) Scope of Work
2) ward Agreement