HomeMy WebLinkAboutE-8 Staff Report - Yunex Contract PO IncreaseCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: MARCH 18, 2024
SUBJECT: APPROVAL OF INCREASE TO BLANKET PURCHASE ORDER FOR TRAFFIC
SIGNAL MAINTENANCE SERVICES
BACKGROUND:
In April of 2023, City Council awarded a traffic signal maintenance services agreement to Yunex LLC.
This was based on an open, competitive bid which included a base routine maintenance contract amount
as well as on-call rate for emergency and repair services as needed. Currently the blanket purchase order
for traffic signal maintenance services is set to $100,000. Due to an unforeseen increase in collisions
there have been costly repairs performed. Staff is recommending the blanket purchase order be increased
in an amount not to exceed $200,000.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve an increase to the Yunex blanket purchase order in an amount not-to-exceed $200,000.
ANALYSIS:
Yunex LLC was awarded a traffic signal maintenance services agreement in April of 2023 through the
processes of an open, competitive bid. When initially establishing the contract purchase order, the city
added a lower amount to the preventive service amount in order to allow ourselves time to experience a
few months of the service/maintenance call amounts.
This fiscal year the city has experienced augmented costs due to an increase in major traffic collisions.
The damages have included traffic signal poles and traffic signal control cabinets which have been
expensive to replace and repair. Emergency labor for the traffic collision repairs have also affected the
repair costs.
Approved
City Council
March 18, 2024
Yunex Blanket Purchase Order Increase
March 18, 2024
Page 2
To ensure that invoices are processed in a timely manner, staff is requesting that the annual blanket
purchase order be increased from $100,000 to $200,000.
FISCAL IMPACT:
Funds for the recommended action is included in the FY 2023-24 approved budget under account 12-55-
661-000-6493 to cover the cost of routine traffic signal maintenance and additional service calls.
Prepared by: Reviewed by:
Natalie Reagan Robert Delgadillo, P.E.
Management Analyst Director of Public Works/City Engineer
Reviewed and Approved by:
Sergio Gonzalez
City Manager