HomeMy WebLinkAboutE-7 Staff Report - Second Amendment Staff ReportCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., PUBLIC WORKS DIRECTOR/ CITY ENGINEER
DATE: APRIL 1, 2024
SUBJECT: APPROVAL OF SECOND AMENDMENT TO AGREEMENT FOR JANITORIAL
SERVICES BETWEEN CITY OF AZUSA AND ULTIMATE MAINTENANCE
SERVICES, INC.
BACKGROUND:
The City has contracted with Ultimate Maintenance Services, Inc. for janitorial services since 2020. The
current contract was approved by City Council on May 1, 2023 for a one-year extension. This agreement
is set to expire on May 31, 2024 and staff would like to exercise the final, one-year extension to the
janitorial services agreement.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Approve the Second Amendment to the City-Wide Janitorial Services Agreement between the
City of Azusa and Ultimate Maintenance Services, Inc.
2)Authorize the City Manager to execute an amendment to the contract, in a form acceptable to the
City Attorney, on behalf of the City.
ANALYSIS:
On July 20, 2020, the City Council awarded a city-wide janitorial services agreement to Ultimate
Maintenance Services. The contract was effective June 1, 2020 to May 31, 2023, with two optional one-
year extensions available. The City’s purchasing policy requires the additional one-year extension of the
contract be considered by City Council. The First Amendment was approved by Council at the May 1,
2023 meeting for a one-year extension to the agreement, from June 1, 2023 to May 31, 2024. This
Second Amendment will extend the contract for an additional one-year term, from June 1, 2024 through
May 31, 2025.
Approved
City Council
April 1, 2024
Second Amendment to Janitorial Services Agreement
April 1, 2024
Page 2
FISCAL IMPACT:
The cost of janitorial services is budgeted in the Biannual Fiscal Year 2023-2024 and 2024-2025
operations budget under account 1055666000-6430.
Prepared by: Reviewed and Approved:
Natalie Reagan Robert Delgadillo, P.E
Management Analyst Public Works Director/ City Engineer
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) Second Amendment to Janitorial Services Agreement
CITY OF AZUSA
SECOND AMENDMENT TO
AGREEMENT FOR MAINTENANCE SERVICES
1.PARTIES AND DATE.
This Second Amendment to the Agreement for Professional Services (“First Amendment”)
is entered into on the ____ day of April 2024, by and between the City of Azusa (hereinafter
referred to as the “City”) and Ultimate Maintenance Services, Inc (hereinafter referred to as the
“Consultant”). City and Consultant are sometimes collectively referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Janitorial Services
for City Facilities Services dated July 20, 2020 (“Agreement”).
2.2 First Amendment. The Parties amended the Agreement in order to extend the
Agreement for an additional one-year term dated, May 1, 2023.
2.3 Second Amendment. The Parties now desire to amend the Agreement a second
time in order to extend the Agreement for a final additional one-year term.
3.TERMS.
3.1 Term. Pursuant to Section 3.1.2 of the Agreement, the City hereby exercises the
option to renew the Agreement and extend the term of the Agreement for 12 months from June 1,
2024 to May 31, 2025, unless earlier terminated as provided in the Agreement.
3.2 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this First Amendment, the remaining provisions of the Agreement shall remain in full force and
effect.
Attachment 1
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this ___ day of April, 2024.
CITY OF AZUSA ULTIMATE MAINTANENCE SERVICES, INC.
By:
Sergio Gonzalez
City Manager
By:
Claudia Salomon
Corporate Secretary
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr.
City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney