HomeMy WebLinkAboutE-9 Staff Report - Blanket PO Increase -JL Group LLCCONSENT ITEM
E-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: APRIL 1, 2024
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2023/2024 BLANKET PURCHASE
ORDER FOR JL GROUP, LLC NO. 040388
BACKGROUND:
In accordance with Sec. 2-518 (a) of the Azusa Municipal Code, purchase orders over $50,000
requires Council approval. The Human Resources Division is requesting authorization to increase
the FY 2023/24 blanket purchase order of $49,999 for personnel investigation services tendered
to JL Group, LLC., by $25,001 to a total not-to-exceed amount of $75,000.
RECOMMENDATIONS:
Staff recommends the City Council take the following action:
1) Approve an increase to the JL Group, LLC Blanket Purchase Order No. 040388, for
Fiscal Year 2023/24 to a not-to-exceed amount of $75,000.
ANALYSIS:
The City’s Human Resources Division uses JL Group (and other professional investigators) for
workplace investigation services for confidential employment matters. JL Group has a team of
highly experienced investigators on independent contract and by maintaining a blanket purchase
order with them, provides the City access to a diverse team to select from year-round. Services
needed throughout the year are difficult to estimate as investigatory needs are unpredictable and
staff requires the ability to quickly solicit and deploy services when needed. Contracting services
allows for a timelier resolution of workplace matters and good record keeping depending on Staff’s
workload and priorities.
Approved
City Council
April 1, 2024
Blanket PO Increase – JL Group
April 1, 2024
Page 2
In Fiscal Year 2023/24 a blanket purchase order in the amount of $49,999 was issued to JL Group
for investigation matters. The blanket purchase order requires an increase to $75,000 in order to
have the ability to contract for services should the need arise. Council action is required to increase
the blanket purchase order as the request exceeds the City Manager’s $50,000 approval authority
in accordance with the City’s purchasing policy. The blanket purchase order will only be used
should additional investigation of personnel matters arise and Human Resources has sufficient
budget to cover costs if needed.
FISCAL IMPACT:
Sufficient budget is available in FY 2023/24 to cover the cost of the increased purchase order.
Prepared by: Fiscal Review by:
Adriana Garcia Talika M. Johnson
Purchasing Supervisor Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager