HomeMy WebLinkAboutE-12 Staff Report - General Municipal Election November 5, 2024 CONSENT ITEM
E-12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: JEFFREY LAWRENCE CORNEJO, JR., CITY CLERK
DATE: JUNE 3, 2024
SUBJECT: ADOPTION OF RESOLUTIONS PERTAINING TO THE NOVEMBER 5, 2024
GENERAL MUNICIPAL ELECTION AND REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER FULL
SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, WITH
THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE
PURSUANT TO § 10403 OF THE ELECTIONS CODE
BACKGROUND:
In preparation for the November 5, 2024, General Municipal Election, it is necessary for the City
Council to adopt certain resolutions in connection with the election. In addition, certain election
services and supplies are required for the election.
RECOMMENDATIONS:
Staff recommends the City Council take the following actions:
1)Adopt Resolution No. 2024-C29, calling for the holding of a General Municipal Election to be
held on Tuesday, November 5, 2024, for the election of certain officers as required by the
provisions of the laws of the State of California relating to General Law Cities; and
2)Adopt Resolution No. 2024-C30, requesting the Board of Supervisors of the County Los
Angeles to render full services to the City relating to the conduct of a General Municipal
Election to be held on Tuesday, November 5, 2024; and
3)Adopt Resolution No. 2024-C31, adopting regulations for candidates for elective office
pertaining to candidate statements submitted to the voters at the General Municipal Election to
be held on Tuesday, November 5, 2024.
Approved
City Council
June 3, 2024
ADOPTION OF RESOLUTIONS PERTAINING TO THE NOVEMBER 5, 2024 GENERAL MUNICIPAL
ELECTION
June 3, 2024
Page 2
ANALYSIS:
On March 18, 2024 the City Council adopted Ordinance No. 2024-01 establishing By-District Elections,
defining 5 district boundaries, and scheduling elections within the districts; and changing the Office of
mayor from an elected office to an appointed office, pursuant to the California Voting Rights Act. The
City By-District Election for November 5, 2024 is electing one member of the City Council in Districts
2, 4 and 5 to respective full four-year terms.
Pursuant to California Elections Code Section 10407, the following timetable will apply:
July 15, 2024 First day to issue nomination papers
August 9, 2024 Close of nomination period at 12:00 P.M., and last day to call an election for
ballot measures.
There are several proposed resolutions to be adopted. The first resolution calls a General Municipal
Election to be held on November 5, 2024. The second resolution authorizes the County Registrar-
Recorder to perform election services for the City and authorizes the City Manager to reimburse the
County of Los Angeles for performance of such services. Finally, the third resolution sets regulations
for candidates for elective office pertaining to the candidate statement and establishes that statements
shall not exceed 200 words and shall be submitted to the Office of the City Clerk with nominating
documents, as required by § 13307 of the California Elections Code. The Candidates Statement
estimated cost for printing is $1,200 as well as a filing fee of $25.00 set by Ordinance No. 2014.
FISCAL IMPACT:
The estimated cost of conducting the 2024 General Municipal Election is estimated at $110,000 and
is included in the approved FY 2024-25 budget under Account #10-15-210-000-7060.
Prepared by: Reviewed by:
Adrian Garcia, MMC Jeffrey Lawrence Cornejo, Jr.
Chief Deputy City Clerk City Clerk
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1)Resolution No. 2024-C29
2)Resolution No. 2024-C30
3)Resolution No. 2024-C31
RESOLUTION NO. 2024-C29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5,
2024, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED
BY THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA RELATING TO GENERAL LAW CITIES.
WHEREAS, under the provisions of the law relating to general law cities in the State of
California, a General Municipal Election shall be held on November 5, 2024, for the election of
Municipal Officers; and
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS.
SECTION 1. That pursuant to the requirements of the laws of the State of California
relating to General Law Cities, there is called and ordered to be held in the City of Azusa,
California, on Tuesday, November 5, 2024, a General Municipal Election for the purpose of
electing Members of the City Council for Districts 2, 4 and 5 for full term of four years.
SECTION 2. That the ballots be used at the election shall be in form and content as
required by law.
SECTION 3. That the City Clerk and Chief Deputy City Clerk are authorized, instructed
and directed to procure and furnish any and all official ballots, notices, printed matter and all
supplies, equipments and paraphernalia that may be necessary in order to properly and lawfully
conduct the election.
SECTION 4. That the vote centers for the election shall be open at seven o’ clock a.m.
(7:00 a.m.) of the day of the election and shall remain open continuously from that time until
eight o’ clock p.m. (8:00 p.m.) of the same day when the centers shall be closed, pursuant to the
Election code § 10242, except as provided in § 14401 of the Elections Code of the State of
California.
SECTION 5. That pursuant to § 15651(b) of the Elections Code of the State of
California, in the event of a tie vote (if any two or more persons receive an equal and the highest
number of votes for an office to be voted for within the city), as certified by the City Clerk or
Chief Deputy City Clerk, there shall be held within the City a Special Runoff Election to resolve
the tie vote. The City Council shall call and hold a Special Runoff Election on a Tuesday not
less than 40 days nor more than 125 days after the administrative or judicial certification of the
election which resulted in a tie vote.
SECTION 6. That in all particulars not recited in this resolution, the election shall be
held and conducted as provided by the law for holding municipal elections.
Attachment 1
SECTION 7. That notice of the time and place of holding the election is given and the
City Clerk or Chief Deputy City Clerk is authorized, instructed and directed to give further or
additional notice of the election, in time, form and manner as required by the law.
SECTION 8. That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
SECTION 9. The City Council authorizes the City Clerk or Chief Deputy City Clerk to
administer said election and all reasonable and actual election expenses shall be paid by the City
upon presentation of a properly submitted bill.
PASSED, APPROVED AND ADOPTED this 3rd day of June, 2024.
____________________________________
Robert Gonzales
Mayor
ATTEST:
____________________________________
Jeffrey Lawrence Cornejo, Jr.
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 2024-C29 was duly adopted by the City
Council, at a regular meeting of said Agency held on the 3rd day of June, 2024, by the following vote of the
Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
___________________________________
Jeffrey Lawrence Cornejo, Jr.
City Clerk
APPROVED AS TO FORM:
___________________________________
Best, Best & Krieger, LLP
City Attorney
RESOLUTION NO. 2024-C30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE.
WHEREAS, the City Council of the City of Azusa called a General Municipal
Election to be held on Tuesday, November 5, 2024 for the purpose of the election of electing
Members of the City Council for Districts 2, 4 and 5 for full term of four years; and
WHEREAS, it is desirable that the General municipal election be consolidated with
the Statewide General election to be held on the same date and that within the city the precincts,
polling places and election officers of the two elections be the same, and that the county election
department of the County of Los Angeles canvass the returns of the General Municipal Election
and that the election be held in all respects as if there were only one election; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of § 10403 of the Elections Code, the
Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to
the consolidation of a General Municipal Election with the Statewide General election on
Tuesday, November 8, 2022 for the purpose of electing Members of the City Council for
Districts 2, 4 and 5 for full term of four years.
SECTION 2. That the county election department is authorized to canvass the returns
of the General Municipal Election. The election shall be held in all respects as if there were only
one election, and only one form of ballot shall be used. The election will be held and conducted
in accordance with the provisions of law regulating the statewide election.
SECTION 3. That the Board of Supervisors is requested to issue instructions to the
county election department to take any and all steps necessary for the holding of the consolidated
election.
SECTION 4. That the City of Azusa recognizes that additional costs will be incurred
by the County by reason of this consolidation and agrees to reimburse the County for any costs.
SECTION 5. That the City Clerk is hereby directed to file a certified copy of this
resolution with the Board of Supervisors and the county election department of the County of
Los Angeles.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this
resolution and enter it into the book of original resolutions.
Attachment 2
PASSED, APPROVED AND ADOPTED this 3rd day of June, 2024.
____________________________________
Robert Gonzales
Mayor
ATTEST:
____________________________________
Jeffrey Lawrence Cornejo, Jr.
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 2024-C30 was duly adopted by the City
Council, at a regular meeting of said Agency held on the 3rd day of June, 2024, by the following vote of the
Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
___________________________________
Jeffrey Lawrence Cornejo, Jr.
City Clerk
APPROVED AS TO FORM:
___________________________________
Best, Best & Krieger, LLP
City Attorney
RESOLUTION NO. 2024-C31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR
ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS
SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 5, 2022.
WHEREAS, Section 13307 of the Elections Code of the State of California provides that
the governing body of any local agency adopt regulations pertaining to materials prepared by any
candidate for a municipal election, including costs of the candidate’s statement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AZUSA,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the
Elections Code of the State of California, each candidate for elective office to be voted for at an
Election to be held in the City of Azusa on November 5, 2024 may prepare a candidate’s
statement on an appropriate form provided by the City Clerk or Chief Deputy City Clerk. The
statement may include the name, age and occupation of the candidate and a brief description of
no more than 200 words of the candidate’s education and qualifications expressed by the
candidate himself or herself. The statement shall not include the party affiliation of the
candidate, nor membership or activity in partisan political organizations. The statement shall be
filed in typewritten form in the office of the City Clerk at the time that the candidate’s
nomination papers are filed. The statement may be withdrawn, but not changed, during the
period for filing nomination papers and until 5:00 p.m. of the next working day after the close of
the nomination period.
SECTION 2. FOREIGN LANGUAGE POLICY.
A.Pursuant to the Federal Voting Rights Act, the city is required to translate
candidate’s statements into the following languages: Spanish
B.Pursuant to State Elections Code Section 13307 (b), the candidate’s statement must
be translated and printed in the voters pamphlet in any language at the candidates
request.
C.The City Clerk or Chief Deputy City Clerk shall:
1.Translations:
(a)have all candidates statements translated into the languages specified in (A)
above.
(b)have translated those statements into the languages as requested by the
Attachment 3
2
candidate in (B) above.
2.Printing:
(a)print all translations of all candidates’ statements in the main voter
pamphlet. The main voter pamphlet will be in English and Spanish.
(b)have all translations made available upon request in the office of the City
Clerk.
SECTION 3. PAYMENT.
A. Translations:
1.The candidate shall be required to pay for the cost of translating the candidates’
statement into any required foreign language as specified in (A) and/or (B) of
Section 2 above pursuant to Federal and\or State law.
2.The candidate shall be required to pay for the cost of translating the candidates’
statement into any foreign language that is not required as specified in (A)
and/or (B) of Section 2 above, pursuant to Federal and\or State law, but is
requested as an option by the candidate.
B. Printing:
1.The candidate shall be required to pay for the cost of printing the candidate’s
statement in English in the main voter pamphlet.
2.The candidate shall be required to pay for the cost of printing the candidates
statement in a foreign language required in (A) of Section 2 above, in the main
voter pamphlet.
3.The candidate shall be required to pay for the cost of printing the candidate’s
statement in a foreign language requested by the candidate per (B) of Section 2
above, in the main voter pamphlet.
The City Clerk or Chief Deputy City Clerk shall estimate the total cost of printing,
handling, translating, and mailing the candidate’s statements filed pursuant to this section,
including costs incurred as a result of complying with the Voting Rights Act of 1965 (as
amended), and require each candidate filing a statement to pay in advance to the local agency his
or her estimated pro rata share as a condition of having his or her statement included in the
voter’s pamphlet. In the event the estimated payment is required, the estimate is just an
approximation of the actual cost that varies from one election to another election and may be
significantly more or less than the estimate, depending on the actual number of candidates filing
statements. Accordingly, the City Clerk or Chief Deputy City Clerk is not bound by the estimate
and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess
paid depending on the final actual cost. In the event of underpayment, the clerk may require the
3
candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall
prorate the excess amount among the candidates and refund the excess amount paid within 30
days of the election.
SECTION 4. ONLINE CANDIDATE STATEMENT. (Hosted by LA County)
A. Pursuant to Section 13307(c) of the California Elections Code, the governing body
of the City of Azusa authorizes the preparation of candidate statements for
nonpartisan elective office for the purpose of electronic distribution. Candidates
will prepare statements for electronic distribution pursuant to Section 13307(a) of
the Elections Code. A statement prepared pursuant to this subdivision shall be
posted on the internet website of the County Elections Official. Pursuant to Section
13307.7(a) of the Elections Code, candidates shall provide payment of the requisite
fee to cover the duties and procedures set forth in Sections 13307(b) and (d) of the
Elections Code.
SECTION 5. MISCELLANEOUS.
A. All translations shall be provided by professionally-certified translators.
B. The City Clerk or Chief Deputy City Clerk shall comply with all recommendations
and standards set forth by the California Secretary of State regarding occupational
designations and other matters relating to elections.
SECTION 6. ADDITIONAL MATERIALS. No candidate will be permitted to
include additional materials in the sample ballot package.
SECTION 7. That the City Clerk or Chief Deputy City Clerk shall provide each
candidate or the candidate’s representative a copy of this Resolution at the time nominating
petitions are issued.
SECTION 8. That all previous Resolutions establishing council policy on payment for
candidates’ statements are repealed.
SECTION 9. That this Resolution shall apply only to the election to be held on
November 8, 2022, and shall then be repealed.
SECTION 10. That the City Clerk shall certify to the passage and adoption of this
resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 3rd day of June, 2024.
____________________________________
Robert Gonzales
Mayor
4
ATTEST:
____________________________________
Jeffrey Lawrence Cornejo, Jr.
City Clerk
5
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I HEREBY CERTIFY that the foregoing Resolution No. 2024-C31 was duly adopted by the City
Council, at a regular meeting of said Agency held on the 3rd day of June, 2024, by the following vote of the
Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
___________________________________
Jeffrey Lawrence Cornejo, Jr.
City Clerk
APPROVED AS TO FORM:
___________________________________
Best, Best & Krieger, LLP
City Attorney