HomeMy WebLinkAboutE-14 Staff Report - MOU City Library and IRCCONSENT ITEM
E-14
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: LEILA HASSEN, CITY LIBRARIAN
DATE: JUNE 3, 2024
SUBJECT: MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE AZUSA
CITY LIBRARY AND IMMIGRATION RESOURCE CENTER OF SAN
GABRIEL VALLEY (IRCSGV)
BACKGROUND:
The Azusa City Library began its Inspired Citizenship program in 2014, designed to help adults
18 and older become naturalized U.S. Citizens through free instructional classes, referrals to legal
clinics, interview preparation, and individual tutoring sessions. The Inspired Citizenship program
was initially funded in FY 14/15 through a Library Services and Technology Act grant in the
amount of $50,622. Funding in subsequent years was made possible through the Canyon City
Foundation, the City of Azusa general fund, and California Library Literacy Services, which
funded staffing costs, equipment, supplies, and materials.
In 2023 the Library began partnering with the Immigration Resource Center of San Gabriel Valley
(IRCSGV). IRCSGV, which is an extension of Mountainside Communion-Church of the
Nazarene, is a non-profit that offers support services to immigrant populations including: legal
services, educational services, and connections to local community resources.
In 2024 the U.S. Department of Homeland Security (DHS) made approximately $10 million in
federal funding available for Citizenship and Integration Grant programs. These funds are intended
for eligible organizations that provide citizenship preparation services including English as a
Second Language (ESL) and U.S. Civics, currently provided by the Library, and naturalization
application services, provided by IRCSGV. Partnerships are encouraged per the grant application
guidelines in the Notice of Funding Opportunity (NOFO). Therefore, the Library and IRCSGV
seek to ratify the partnership between both organizations through a Memorandum of
Understanding in order to apply for DHS grant funding in the amount of $179,999, and continue
to offer Citizenship resources to better serve Azusa’s learners.
Approved
City Council
June 3, 2024
MOU with the Azusa City Library and IRCSGV
June 3, 2024
Page 2
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1) Approve the attached Memorandum of Understanding between the City of Azusa and the
Immigration Resource Center of San Gabriel Valley (IRCSGV) for continued citizenship
preparation services through the Azusa City Library
ANALYSIS:
The Azusa City Library has helped over 200 individuals become U.S. citizens since 2014 through
the Inspired Citizenship program, which combines civics instruction, naturalization interview
preparation, and one-on-one tutoring sessions. 49 applicants have become naturalized citizens in
the 23/24 program year, with at least 6 more scheduled for interviews before June 30, 2024.
The Immigration Resource Center of San Gabriel Valley (IRCSGV) provides legal services,
including assisting individuals with filing N-400 forms, preparation for the naturalization
interview, and providing case management as needed. Since 2023, the Azusa City Library and
IRCSGV have collaborated by providing comprehensive services resulting in a 95% successful
naturalization rate. In 2023, IRCSGV coordinated an N-400 form workshop hosted by the Azusa
City Library that resulted in 13 individuals becoming U.S. citizens.
In 2024 the U.S. Department of Homeland Security (DHS) announced a Citizenship and
Integration Grant program with $10 million in available funding to organizations providing
Citizenship services that include English as a Second Language (ESL) instruction, Civics, and
application assistance. Since the Library and IRCSGV have successfully collaborated in the past
to provide these services, and since both organizations will work together to offer Citizenship
services, a Memorandum of Understanding will be an important next step in solidifying the
partnership and applying for grant opportunities. Once a formal MOU has been adopted between
the City and IRCSGV, staff would proceed with putting together and submitting application
materials for DHS’ Citizenship and Integration Grant program in support of future programming
goals.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action. Upon Council approval, the
Library will formalize the MOU with IRCSGV and proceed with the submission of grant
application materials.
Prepared by: Reviewed by:
Leila Hassen Nico De Anda-Scaia
City Librarian Deputy City Manager
MOU with the Azusa City Library and IRCSGV
June 3, 2024
Page 3
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1) Memorandum of Understanding Mountainside Communion-A Church of the Nazarene,
doing business as the Immigration Resource Center of San Gabriel Valley.
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USCIS CITIZENSHIP AND INTEGRATION GRANT PROGRAM
MEMORANDUM OF UNDERSTANDING
FUNDED BY:
THE U.S. DEPARTMENT OF HOMELAND SECURITY (DHS)
BETWEEN:
AZUSA CITY LIBRARY (LIBRARY), PRINCIPAL APPLICANT
AND
MOUNTAINSIDE COMMUNION – A CHURCH OF THE NAZARENE (DBA
IMMIGRATION RESOURCE CENTER OF SAN GABRIEL VALLEY) (IRCSGV),
SUBRECIPIENT
Contents
I.PURPOSE ................................................................................................................ 2
II.DEFINITIONS ........................................................................................................... 2
III.SERVICE TERM ....................................................................................................... 2
IV. ELIGIBILITY.............................................................................................................. 2
V.SCOPE OF WORK ................................................................................................... 4
VI.LIBRARY RESPONSIBILITES.................................................................................. 5
VII. COMMUNITY PARTNER RESPONSIBILITIES ........................................................ 8
VIII. REPORTING REQUIREMENTS ............................................................................ 11
IX. PAYMENT AND INVOICE PROVISIONS ................................................................ 13
X. AGREEMENT EXECUTION ..................................................................................... 13
Attachment 1
Page 2 of 14
I. PURPOSE
This agreement is entered into as of this by and among the AZUSA CITY LIBRARY
(hereinafter referred to as “Library”), a department of the CITY OF AZUSA, a California
municipal corporation (hereinafter referred to as “City”) and MOUNTAINSIDE
COMMUNION – A CHURCH OF THE NAZARENE (DBA IMMIGRATION RESOURCE
CENTER OF SAN GABRIEL VALLEY) (hereinafter collectively referred to as
“Community Partner”). Both City and Community Partner are sometimes referred to in
this agreement as the “Parties.” The Parties agree to collaborate to provide citizenship
instruction and naturalization application service deliverables to meet the requirements
of the U.S. Department of Homeland Security Citizenship and Integration Grant
Program.
This is a MOU for the sole purpose of providing the following services:
1.) Citizenship Instruction Services: Educational services that provide enrolled
LPRs with the skills and knowledge needed to prepare for citizenship, including
instruction in English as a Second Language (ESL), U.S. history and
government, and the naturalization process.
2.) Naturalization Application Services: Within the scope of the authorized
practice of immigration law, grant recipients must assist eligible program
participants in preparing and submitting Form N-400, Application for
Naturalization, preparing for the naturalization interview, and providing ongoing
case management as needed.
II. DEFINITIONS
The definitions included in Appendix D: FY 2023 CINAS GRANT GLOSSARY of the FY
2024 Citizenship and Integration Grant Program Notice of Funding Opportunity (NOFO),
are attached and incorporated into this MOU for frequently used terms.
III. SERVICE TERM
1. The term for this Agreement is October 01, 2024, through September 30, 2026,
unless the period of performance is modified by DHS. The period of performance
is 24 months unless an extension is granted by DHS.
2. Funding is subject to and contingent upon the availability of funds provided by
DHS, which will issue funds on a restricted drawdown schedule to be determined
and dependent on quarterly goals being met.
IV. ELIGIBILITY
1. At all times during the grant term, Community Partner shall maintain 501(c)(3)
IRS status.
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2. Parties agree to adhere to DHS Standard Terms and Conditions. All
successful applicants for DHS grant and cooperative agreements are required to
comply with DHS Standard Terms and Conditions, which are available online at:
DHS Standard Terms and Conditions. In addition, awardees are required to
comply with the prohibitions on certain telecommunications equipment and
services under Section 889 of the John. S. McCain National Defense
Authorization Act (NDAA) for Fiscal Year (FY) 2019.
3. Each Party shall be individually and separately responsible for the operation of
the USCIS Citizenship and Integration Grant Program on its property. Civil or
criminal liability arising from the actions of employees, clients, or guests on a
Party’s property during operation of the program shall be the sole responsibility of
that Party.
4. Indemnification. City shall indemnify, defend and hold Community Partner, its
officials, officers, employees, agents, volunteers and contractors free and
harmless from and against any and all losses, claims, damages, fees (including
attorney’s fees and costs), due to injuries to persons or property (including
wrongful death) in any manner arising out of or incident to any actual or alleged
negligent acts, omissions or willful misconduct of City, its officials, officers,
employees, agents and volunteers in the performance of this Agreement.
Community Partner shall indemnify, defend and hold City, its officials, officers,
employees, agents and volunteers free and harmless from and against any and
all losses, claims, damages, fees (including attorney’s fees and costs), due to
injuries to persons or property (including wrongful death) in any manner arising
out of or incident to any actual or alleged negligent acts, omissions or willful
misconduct of Community Partner, its officials, officers, employees, agents,
volunteers and contractors in the performance of this Agreement. Community
Partner shall obtain and maintain at its expense, during the term of this
Agreement, all insurance required by law for its employees engaged in the
performance of this Agreement, including, but not limited to worker's
compensation insurance. Community Partner shall also obtain and maintain at its
expense, during the term of this Agreement, comprehensive general liability
insurance with coverage of not less than One Million Dollars ($1,000,000.00)
combined single limit per occurrence (and not “claims made”) for bodily injury,
personal injury and property damage. Community Partner shall cause City, its
officials, officers, employees, and agents and volunteers, to be named as an
additional insured on said policy and shall obtain a waiver of the insurer's right of
subrogation against City. Community Partner shall provide City with written proof
of the existence of such insurance and the commitment of the insurance carrier
(either by policy endorsement or similar agreement) to notify City in writing 30
days before any reduction in coverage or the cancellation of such insurance. All
insurance coverage required herein shall apply on a primary non-contributing
basis in relation to any insurance or self-insurance available or applicable to City.
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V. SCOPE OF WORK
i. Services Provided by Azusa City Library (Library)
A. Grant Administration
1. Library shall administer the grant award and issue the subaward in a
timely manner to Community Partner.
2. Library shall establish reporting systems to collect data on
demographics and services as outlined in Section IX Reporting
Requirements.
3. Library shall submit reports regarding its and Community Partner’s
activities in accordance with the reporting schedule set forth in Section
VII Reporting Requirements and meet with DHS representatives as
necessary.
4. Library shall submit invoices to DHS and disburse payments to
Community Partner in accordance with the invoice schedule as
outlined in Section IX Payment and Invoice Provisions.
5. Library shall assist DHS with monitoring desk reviews and/or site visits.
6. Library shall modify subrecipient service plans based on guidance
provided by DHS.
B. Citizenship Instruction Services
1. Library shall enroll no less than 120 students newly enrolled non-
duplicated LPRs in citizenship classes over the service term (2 years)
2. Library shall provide citizenship instruction services in accordance with
Section VI City Responsibilities. The program shall include:
a. Citizenship Instruction;
b. Course Curriculum including all components outlined in the USCIS
Guide to Creating an Adult Citizenship Education Curriculum;
c. Provision of Course Textbooks aligned with the skill level of the
students in the class;
d. Pre- and post- test assessments;
e. A Course Structure with which must include at least 40 hours of
citizenship instruction over a 9 to 12- week class cycle with
managed enrollment to students at the National Reporting System
(NRS) Low Beginning to Advanced ESL Levels 2-6;
f. Qualified Instructors;
g. Integration Activities;
ii. Services Provided by Community Partner
A. Naturalization Application Services
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1. Community Partner shall provide naturalization eligibility screenings to
no less than 120 students enrolled in Citizenship Instruction Services
provided by City over the service term.
2. Community Partner shall prepare and file Form N-400, Application for
Naturalization, and Form G-28, for no less than 120 students enrolled
in Citizenship Instruction Services provided by City over the service
term.
3. Community Partner shall maintain status as a Qualified Legal Service
Provider as outlined in Section VII Community Partner Responsibilities.
4. Community Partner shall provide Case Management services as
outlined in Section VII Community Partner Responsibilities.
iii. Naturalization Application Services Funding Subaward
City and Community Partner agree to the following division of awarded funds: of the
$179,500 proposed award, 40% ($71,800) will be allocated to City for provision of
Citizenship Instruction Services, and 60% ($107,700) will be allocated to Community
Partner as a subaward for provision of Naturalization Application Services.
The grant requires a local match of %10 – Parties will allocate 40/60% respectively.
VI. LIBRARY RESPONSIBILITES
1. Library shall be responsible for the following:
A. Library must complete all services outlined in this MOU.
B. Library must provide Citizenship Instruction Services in accordance with the
DHS criteria outlined in the Notice of Funding Opportunity, including:
a. Citizenship Instruction, which must include the following content
areas:
i. ESL instruction in reading, writing, and speaking;
ii. U.S. history and government instruction delivered in English for
test preparation and the promotion of civic integration;
iii. The naturalization process and eligibility interview, with
instruction delivered in English.
b. Course Curriculum, which must include all components outlined in
the USCIS Guide to Creating an Adult Citizenship Education
Curriculum:
i. Instruction in U.S. history and government for test preparation
and the promotion of civic integration;
ii. Activities that promote civic and linguistic integration;
iii. ESL instruction in reading, writing, and speaking for the
naturalization test, naturalization process;
iv. Instruction on the naturalization interview and Form N-400; and
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v. Instruction on the rights and responsibilities of citizenship,
including information on voting rights and responsibilities, how
to register to vote after becoming a citizen, the basics of
becoming an informed voter, and the penalties for voting before
becoming a citizen under Division C of PL 104–208, 110 Stat.
3009-546.
c. Course Textbooks, which must align with the skill level of the
students in the class:
i. Only hard copies of published textbooks may be used.
Compilations of worksheets or handouts will not be accepted;
and
ii. All students must be issued a textbook for their own personal
use to keep. These textbooks are an allowable expense under
the grant.
d. Assessments will include the following:
i. A standardized test to place students at the appropriate National
Reporting System (NRS) level.
ii. CASAS Citizenship Assessment to pre- and post-test students
to gauge acquisition of civics knowledge and content. At least
80% of enrolled students participate in post-testing; and
At least 80% of post-tested students demonstrate an
educational gain.
e. Course Structure, which must include at least 40 hours of citizenship
instruction over a 9 to 12- week class cycle with managed enrollment
to students at the National Reporting System (NRS) Low Beginning to
Advanced ESL Levels 2-6;
i. Students who pre-test at the NRS Beginning ESL Literacy Level
1 are not eligible to participate in grant-funded classes;
ii. Although grantees may offer Levels 2-6, primary focus must be
placed on lower to mid-level learners.
iii. Tutoring services may be counted toward the minimum 40 hours
of classroom instruction under the following conditions:
1. The student is receiving preparatory tutoring while on a
waiting list for the next quarter classes;
2. The student has been pre-tested;
3. The student enrolls in and attends citizenship class;
4. Provided by a volunteer if the volunteer is supervised by
the paid instructor.
f. Virtual Classes, if offered: Library may supplement in-person classes
with virtual classes if it allows them to extend the reach of their
services.
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i. If virtual classes are offered, the student population should be
within 200 miles/3 hour drive time, so that participants are able
to appear in-person if needed;
ii. Library should strive to serve remote, underserved, isolated
and/or rural students;
iii. Library must describe what population is being served virtually;
iv. Instructors must meet all the same professional requirements of
an in-person classroom teacher, plus one year of experience
with virtual instruction;
v. Instructors should incorporate best practice strategies in virtual
classes, such as break out rooms for small group work, use of
slides, chat feature, etc.;
vi. First lessons should include a thorough introduction to students
on using technology needed for virtual classes;
vii. Applicants should set the expectation that students be free from
distractions during class;
viii. Outreach plan for virtual classes should reflect how and where
applicants will be recruited;
ix. Classes should be offered live, not recorded.
g. Qualified Instructors: Qualified citizenship instructors who have
degrees in education (K-12 Social Studies, English Language Arts,
History, Linguistics, Teaching English to Speakers of Other Languages
(TESOL), or Adult Education) or who have at least one year of
experience as the lead teacher in a class for adult immigrants.
h. Integration Activities: The intent of this requirement is to encourage
students to extend knowledge acquisition beyond traditional classroom
instruction through opportunities to experience and navigate American
civic life firsthand through in-depth learning activities. Library is
encouraged to draw upon their local resources, venues, and landmarks
when conceptualizing and designing these civic integration learning
activities. Suggested categories for the required integration activities
include but are not limited to:
i. Site-based civic integration activities: Local trips outside the
classroom to sites and landmarks of historical and/or cultural
significance, libraries, museums, other local public entities, and
organizations that promote public safety, etc.;
ii. Classroom-based civic integration activities: Activities that
may involve guest speakers such as local civic leaders, public
servants, or program alumni to provide the opportunity for
student interaction and exchange, or the use of multimedia
and/or materials-based methods that promote an enhanced
understanding of key moments in U.S. history and/or the form
and function of local, state, and federal government;
Page 8 of 14
iii. Civic participation: Activities that encourage students to take
participatory learning beyond the classroom by attending a
public meeting, volunteering, or participating in local civic
institutions; and
iv. Other integration activities: Activities that promote in-depth
understanding of the student’s role as a future citizen of the
United States, including the rights and responsibilities of
citizenship; our shared American history; government functions,
structure, and laws; geography; and traditions, symbols, and
holidays. These can be external or in-class.
C. Monitor and evaluate the Community Partner reports on performance,
expenditures, and services to assess satisfactory performance and
compliance with the grant requirements.
D. Coordinate with the Community Partner with reporting guidelines and
instructions for reports.
E. Review all invoices submitted by the Community Partner and approve for
payment in a timely manner.
F. Assist DHS with monitoring desk review and/or site visits.
VII. COMMUNITY PARTNER RESPONSIBILITIES
1. Community Partner shall be responsible for the following:
A. Community Partner must complete all services outlined in this MOU.
B. Community Partner must provide Naturalization Application Services in
accordance with the DHS criteria outlined in the Notice of Funding
Opportunity, including:
a. Maintaining status as a Qualified Legal Service Provider: A qualified
legal service provider will be one of the following:
i. A U.S. Department of Justice (DOJ) Accredited Representative
employed by a DOJ Recognized Organization. Partial
accreditation is permitted; or
ii. An attorney who is an employee of the applicant or the
proposed subrecipient organization.
iii. Attorneys working under this grant must have training or
experience in immigration law and be able to provide legal
representation to clients.
iv. Hours charged to the grant should be in alignment with the
goals of the application.
v. Pro bono or volunteer attorneys may be used to supplement the
program but may not:
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1. Serve as the applicant’s sole provider of immigration
legal services; or
2. Serve as a supervisor to staff members who provide
naturalization application services but who are not
qualified legal service providers.
Community Partner must use its established process to refer
individuals with complex immigration matters beyond the scope of
the services provided under this grant to a qualified attorney.
a. Conducting Eligibility Screenings, which must include an assessment of
each program participant’s:
i. Ability to meet the educational requirements of naturalization; and
ii. Ability to meet other legal requirements of naturalization.
b. Providing Case Management, which must include:
i. The preparation and submission of Form N-400, Application for
Naturalization;3
ii. The preparation and submission of Form G-28, Notice of Entry of
Appearance as Attorney or Accredited Representative;
iii. Filing other related forms or documents (such as Form N-648,
Medical Certification for Disability Exceptions and Form I-912,
Request for Fee Waiver);
iv. Interview preparation;
v. A representative’s appearance at the naturalization interview when
applicable; and
vi. Responding to any Requests for Evidence (RFEs) when applicable.
c. Virtual Services, if offered: Community Partner is encouraged to provide
primarily in-person naturalization application services.
i. If virtual services are offered, the individuals served should be
within 200 miles/3-hour drive time, so that individuals are able to
appear in-person if needed;
ii. Community Partner should strive to serve remote, underserved,
isolated, and/or rural LPRs;
iii. Community Partner must describe what population is being served
virtually;
iv. Qualified legal services providers must meet the same professional
requirements of an in- person legal services provider;
v. Outreach plan for virtual services should reflect how and where
LPRs will be recruited;
vi. Community Partner must describe plans for virtually verifying LPR
status and an individual’s identity;
vii. Community Partner must describe plan for how to collect digital
signatures from LPRs.
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C. Community Partner shall complete quarterly reports on funding utilization and
provide requested data. Community Partner shall adhere to the reporting
guidelines and schedule provided by the Library. Reporting schedule and
guidelines are outlined in Section VIII, Reporting Requirements.
D. At all times during the term of this MOU, Community Partner shall maintain
the qualifications required to provide the services for which the Subrecipient
receives funding. Community Partner shall immediately report to the Library
any loss of qualifications required to provide services under this Agreement.
E. Regional ISF Subgrantee shall participate in various trainings at the request
of the PA or CDSS to increase knowledge and expertise on grant terms and
conditions; immigration services, policy and law; and public social services.
F. Community Partner shall notify the Library of staffing changes involving the
Director of Legal Services, Directing/Supervising Attorneys, or any other
executive or program leads within five (5) business days.
G. Community Partner shall have the Director of Legal Services present at all in-
person meetings with DHS.
H. Community Partner shall keep documentation of transactions under this
Agreement for not less than three years or until the resolution of any audits or
investigations. Community Partner is subject to monitoring desk reviews and
site visits during the grant term to verify efficient administration in
collaboration with City. Records of all services performed by Community
Partner include, but not limited to:
a. Documentation of legal services performed, including, but not limited
to:
i. Intake Tools (including demographic information)
ii. Screening Tools
iii. Full Scope and/or Limited Representation Agreement
iv. Notice of Entry of Appearance as Attorney
or Accredited Representative (Form G-28)
v. Proof of receipt for an application or petition filed with the USCIS
vi. Case notes and legal assessment of the client’s immigration case
and determination of remedy and/or benefit application(s) to
pursue.
I. Community Partner shall submit reports and invoices using the templates
provided by City. Reports shall be submitted in accordance with City’s
reporting systems and PA's instructions by the required due dates.
J. Community Partner shall assist the Library to identity or support civic
integration activities for civic participation.
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2. Exclusions and Limitations: Community Partner shall be prohibited from:
6. Charging a client or any other individual or entity for any services provided
pursuant to this Agreement, other than a nominal fee of $75 or less, which may
be charged for legal services. Community Partner may not charge different fees
to LPRs based on case complexity.
B. Accepting any compensation including pre-payment or co-payments from a
client for any services provided to a client pursuant to this MOU; and
E. Charging any membership fees to access services pursuant to this
Agreement.
VIII. REPORTING REQUIREMENTS
1. Library shall utilize reporting systems or processes to collect required
demographic and service data from Community Partner. City shall review the
case management processes of Community Partner to ensure all required
demographic and service data is recorded prior to submission of quarterly
performance reports.
2. Parties shall coordinate and develop an intake process to ensure that students
are screened for grant eligibility and that demographic and service data is
matched to the correct student across organizational databases.
3. Library shall submit a Form SF-425, Federal Financial Report (FFR), to the DHS
Grants Officer no later than 30 days after the end of the reporting period end
date. The FFR shall be submitted via GrantSolutions.
4. Library is required to submit quarterly performance reports to the USCIS
Program Office and the DHS Grants Officer within 30 days after the end of each
quarter. Reports are due January 30, April 30, July 30, and October 30. Reports
must be submitted via the USCIS Grantbook platform and GrantSolutions.gov.
5. Library and Community Partner are required to provide quarterly narrative
reports. The narrative report may include questions on the following topics:
program accomplishments, progress meeting goals, progress of the subrecipient
organization (if applicable), challenges in meeting goals, staff and/or
organizational development activities, student assessment and progress,
outreach activities, volunteer recruitment and training, staff changes, progress
made toward DOJ accreditation, and promising practices.
6. Community Partner shall submit reports on demographics and services, as well
as narrative reports, according to the following schedules:
Service Period Covered Subgrantee Reports Due to PA
10/01/2024 – 12/31/2024 01/17/2025
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7. The following data points shall be collected by Library:
a. When specific services were provided, including:
i. Dates participants were enrolled in citizenship courses;
ii. Dates classes are held;
iii. Dates pre- and post- tests were conducted, and scores achieved;
iv. Classes attended, including the number of hours in class;
b. Assessment data, including pre- and post-test scores;
c. Class proficiency levels;
d. Names of instructors(s) teaching each class;
e. Changes to key grant-funded personnel (this must be pre-approved by the
program officer)
f. Number of instructional hours provided per class;
g. Number of students enrolled per class;
h. Alien registration numbers. USCIS may use these numbers to track
naturalization outcomes during and after the period of performance;
i. Class of admission for program participants;
j. Countries of birth;
8. The following data points shall be collected by Community Partner:
a. Alien registration numbers. USCIS may use these numbers to track
naturalization outcomes during and after the period of performance;
b. Class of admission for program participants;
c. Countries of birth;
d. When specific services were provided, including:
i. Dates naturalization eligibility screenings were conducted; and
ii. Dates Forms N-400 and G-28 were filed.
e. Number of N-400s filed by the grant organization to USCIS. Note, N-600s
shall not be counted towards the number of N-400s filed.
9. Library shall adhere to Closeout Reporting Requirements outlined by DHS.
Within 120 days after the end of the period of performance, or after an
amendment has been issued to close out a grant, City must submit the following:
a. The final request for payment, if applicable;
b. The final FFR (SF-425);
c. The final progress report detailing all accomplishments;
d. A qualitative narrative summary of the impact of those accomplishments
throughout the period of performance; and
01/01/2025 – 03/31/2025 04/15/2025
04/01/2025 – 06/30/2025 07/15/2025
07/01/2025 – 09/30/2025 10/14/2025
10/01/2025 – 12/31/2025 01/17/2026
01/01/2026 – 03/31/2026 04/14/2026
04/01/2026 – 06/30/2026 07/14/2026
07/01/2026 – 09/30/2026 10/14/2026
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e. Other documents required by this NOFO, terms and conditions of the
award, or other DHS FAO guidance.
Library is responsible for closing out subawards to Community Partner as
described in 2 C.F.R. §200.344, Closeout. City must ensure that they complete
the closeout of their subawards in time to submit all necessary documentation
and information to DHS FAO during the closeout of their prime grant award.
Library is responsible for returning any funds that have been drawn down but
remain as unliquidated on recipient financial records.
IX. PAYMENT AND INVOICE PROVISIONS
1. For services satisfactorily performed and in compliance with the requirements of
this MOU and upon receipt and approval of the invoice, subrecipient services will
be paid. Payments to Community Partner will be made contingent upon receipt of
funds from DHS. City cannot distribute payment to Community Partner if funds
have not been received from DHS.
2. DHS will issue funds on a restricted drawdown schedule until quarterly
performance goals are met. Community Partner will invoice City for 60% of the
released funds, based upon the drawdown schedule.
X. AGREEMENT EXECUTION
1. This MOU shall not be modified or terminated during the grant term without prior
written consent of DHS.
2. This MOU shall be effective upon the signature of the Principal Applicant and
Subrecipient, contingent on the award of the USCIS Citizenship and Integration Grant.
3. This MOU is not effective until signed by all parties.
Principal Applicant: City of Azusa
Signed By:
Date:
X
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Subrecipient: Mountainside Communion - A Church of the Nazarene (DBA
Immigration Resource Center of San Gabriel Valley) (IRCSGV)
Signed By: Jonathan Fung, Director of Legal Services
Date:
X