HomeMy WebLinkAboutAgenda - June 17, 2024
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY,
THE PUBLIC FINANCING AUTHORITY AND
SPECIAL MEETING OF THE AZUSA UTILITY BOARD
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, JUNE 17, 2024
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session
AZUSA, CA 91702 7:30 P.M. Meeting
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
EDWARD J. ALVAREZ JESSE AVILA, JR.
MAYOR PRO-TEM COUNCILMEMBER
ANDREW N. MENDEZ DENNIS BECKWITH
COUNCILMEMBER COUNCILMEMBER
6:30 P.M City Council Closed Session
1. Call to Order
2. Roll Call
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council
Chambers to take public comment on the closed session items only. General public comment will be provided
for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California
Government Code, Section 54956.9(d)(1)
Case Name: Carachure et al. v. City of Azusa, Case No. 22STCV31418
2. CONFERENCE WITH LEGAL COUNSEL - WORKERS COMPENSATION CLAIM - Pursuant to
California Government Code, Section 54956.95.
Case Name: Terry Smith v. City of Azusa; WC Claim Nos. AZUA-1826, AZUA-2343, and CJP039112AZ.
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3. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code,
Section 54957.6.
City Negotiator: Sergio Gonzalez, City Manager, Talika M. Johnson, Director of Administrative
Services and Nico De Anda-Scaia, Deputy City Manager.
Organizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City
Employees Association), AMMA (Azusa Mid-Management Association), APOA
(Azusa Police Officers Association) APMA (Azusa Police Management Association),
APEA (Azusa Police Executive Association), CAPP (Civilian Association of Police
Personnel), and Unrepresented (Non-Department Directors).
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE
PUBLIC FINANCING AUTHORITY AND SPECIAL AZUSA UTILITY BOARD.
NOTICE TO THE PUBLIC FOR REGULAR MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who
wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item
shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted
after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may
submit written public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due
by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the
City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-
Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a
"project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has
the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public
agency, a private activity that receives any public funding, or activities that involve the public agency's issuance
of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code §
21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their
appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is
listed, it has been determined that the action does not constitute a “project” under CEQA.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Bishop Keith Hanks, The Church of Jesus Christ of Latter-Day Saints
5. Closed Session Report by the City Attorney
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CEREMONIAL
1) Check Presentation for the CalHOME Program Recipients.
B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed
on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board
about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the
Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a
subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments may be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.
2. City Manager Communications.
3. City Clerk: NOTICE IS HEREBY GIVEN that the following City Commissioners’ terms of office will
expire on September 30, 2024:
1 position - Library Commission
2 positions – Personnel Board (1 Appointed by City Council and 1 Appointed by City Employees)
1 position – Planning Commission
Applications for these positions will be accepted in the Office of the City Clerk through 5:00 p.m. on
Thursday, August 15, 2024. Applications are available in the City Clerk’s Office - 213 East Foothill
Boulevard and at: www.azusaca.gov.
D. SCHEDULED ITEMS
1. PUBLIC HEARING REGARDING DELINQUENT TRASH COLLECTION FEES.
RECOMMENDED ACTION:
1) Open the Public Hearing, receive public testimony, and close the Public Hearing;
2) Adopt Resolution No. 2024-C33 approving the list of delinquent accounts to be placed on special
assessment for inclusion to the property tax roll by the Los Angeles County Assessor on the FY 2024-
2025 tax bill; and
3) Approve the Director of Administrative Services, or her designee, to turn over to the Los Angeles
County Assessor the delinquent account list after the adoption of Resolution No. 2024-C33
Total Cost: $18,225 Is the Cost of this item budgeted? Reimbursement
Fund/Account No: 39407500654450
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2. ADOPTION OF YEAR TWO (ENDING JUNE 30, 2025) OF THE FISCAL YEARS 2023-24 AND
2024-25 CITY, UTILITIES, PUBLIC FINANCING AUTHORITY, AND SUCCESSOR AGENCY
OPERATING AND CAPITAL IMPROVEMENT PLAN BIENNIAL BUDGET AND GENERAL
FUND RESERVE POLICY.
RECOMMENDED ACTION:
1) Adopt Resolution 2024-C34, A Resolution of the City Council of the City of Azusa adopting Year Two
(fiscal year ending June 30, 2025) of the biennial budget and approving appropriations for the City of
Azusa for the Fiscal Years commencing July 1, 2023 and ending June 30, 2025;
2) Adopt Resolution 2024-UB04, A Resolution of the Utility Board of the City of Azusa adopting Year
Two (fiscal year ending June 30, 2025) of the biennial budget and approving appropriations for Utilities
for the Fiscal Years commencing July 1, 2023 and ending June 30, 2025;
3) Adopt Resolution 2024-P01, A Resolution of the Azusa Public Financing Authority of the City of Azusa
adopting Year Two (fiscal year ending June 30, 2025) the biennial budget and approving appropriations
for the City of Azusa for the Fiscal Years commencing July 1, 2023 and ending June 30, 2025;
4) Adopt Resolution 2024-R09, A Resolution of the Successor Agency for the Former Redevelopment
Agency of the City of Azusa adopting Year Two (fiscal year ending June 30, 2025) of the biennial
budget and approving appropriations for the City of Azusa for the Fiscal Years commencing July 1,
2023 and ending June 30, 2025; and
5) Adopt Resolution No. 2024-C35, A Resolution of the City Council of the City of Azusa adopting a
revised General Fund Reserve Policy.
Total Cost: $229,144,795 Is the cost of this item budgeted? No
Fund/Account No: All City Funds
3. DISCUSSION & DIRECTION REGARDING POLICY FOR ANNUAL SELECTION OF MAYOR
AND MAYOR PRO TEM.
RECOMMENDED ACTION:
1) It is recommended the City Council review the City’s existing Mayor Pro Tem selection policy and
additional sample policies from other cities and provide direction concerning a proposed Mayor and
Mayor Pro Tem Selection Policy to be adopted by Resolution at a future meeting.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
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1. MINUTES OF THE REGULAR MEETING DATED MAY 6, 2024.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MAY 30,
2024 THROUGH JUNE 12, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C36 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
4. APPROVAL OF INCREASE TO BLANKET PURCHASE ORDER WITH THE COUNTY OF LOS
ANGELES DEPARTMENT OF PUBLIC WORKS FOR GENERAL MAINTENANCE SERVICES.
RECOMMENDED ACTION:
Approve an increase to the blanket purchase order for traffic maintenance services to $75,000 for FY 2023-
24; and Approve the blanket purchase order for traffic maintenance services be set at $75,000 for FY 2024-
25.
Total Cost: $75,000 Is the cost of this item budgeted? Yes
Fund/Account No: Street Maintenance (Gas Tax) Acct #12-55-661-000-6493
5. APPROVAL OF FIRST AMENDMENT TO AGREEMENT FOR MAINTENANCE SERVICES
BETWEEN THE CITY OF AZUSA AND MARISPOSA LANDSCAPE INC.
RECOMMENDED ACTION:
Approve the First Amendment to the Maintenance Services Agreement between the City of Azusa and
Mariposa Landscapes Inc. for landscape and irrigation maintenance services; and Authorize the City
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Manager to execute the Contract Amendment, in a form acceptable to the City Attorney, on behalf of the
City.
Total Cost: $482,616 Is the cost of this item budgeted? Yes
Fund/Account No: General Fund Acct #10-55-420-000-6493
6. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF MARCH 2024.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of March 2024.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
7. BLANKET PURCHASE ORDERS OVER $50,000 FOR FISCAL YEAR 2024-2025.
RECOMMENDED ACTION:
Approve the issuance of Blanket Purchase Orders exceeding $50,000 as detailed on the attached schedule
and in accordance with Azusa Municipal Codes Sec. 2-518 – Contracts part (a).
Total Cost: $117,620,210 Is the cost of this item budgeted? Yes
Fund/Account No: Various Accounts Citywide
8. CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND
BALANCES FOR THE MONTHS OF JANUARY THROUGH MARCH 2024.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for
the months of January through March 2024.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
9. ADOPTION OF GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C37, approving and adopting the Annual Appropriations Limit for the Fiscal
Year 2024-25 in the Amount of $437,952,709.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
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10. REQUEST TO APPROVE A 3-YEAR PROFESSIONAL SERVICES AGREEMENT WITH LAW
OFFICES OF PELAYES & BOLANDER, APC FOR ATTORNEY SERVICES – POLICE
DEPARTMENT LEGAL COUNSEL.
RECOMMENDED ACTION:
Approve a Professional Services Agreement with The Law Offices of Pelayes & Bolander, APC, for Legal
Counsel Services in Police Matters from July 1, 2024 through June 30, 2027 with the option for two, one (1)
year extensions in an amount not to exceed $100,000 annually; and Authorize the City Manager to execute a
contract, in a form acceptable to the City Attorney, on behalf of the City; and waive the competitive bidding
process as authorized under Azusa Municipal Code Section 2-517(14) – Attorney Services.
Total Cost: $100,000 Is the cost of this item budgeted? Yes
Fund/Account No: 10-20-310-000-6301
11. APPROVE PLANS AND SPECIFICATIONS FOR THE AZUSA DOG PARK AND AUTHORIZE
STAFF TO SOLICIT A NOTICE OF INVITING BIDS.
RECOMMENDED ACTION:
Approve the Plans and Specifications for the Azusa Dog Park Construction, subject to non-substantive
changes; and Authorize staff to solicit a Notice of Inviting Bids for the construction of the Azusa Dog Park.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
12. REQUEST TO APPROVE A 3-YEAR PROFESSIONAL SERVICES AGREEMENT WITH JL
GROUP, LLC FOR INVESTIGATION SERVICES FOR CONFIDENTIAL EMPLOYMENT
MATTERS.
RECOMMENDED ACTION:
Approve a Professional Services Agreement with JL Group, LLC, for Investigation Services for
Confidential Employment Matters from July 1, 2024 through June 30, 2027 with the option for two, one (1)
year extensions in an amount not to exceed $100,000 annually; and Authorize the City Manager to execute a
contract, in a form acceptable to the City Attorney, on behalf of the City; and waive the competitive bidding
process as authorized under Azusa municipal Code Section 2-517(14) - Attorney Services.
Total Cost: $100,000 Is the cost of this item budgeted? Yes
Fund/Account No: 10-20-310 0000 6361 and 26 20 310 000 6315
13. AWARD OF CONTRACT FOR AZUSA CITY LIBRARY CRITICAL INFRASTRUCTURE AND
MODERNIZATION PROJECT DESIGN CONSULTATION SERVICES.
RECOMMENDED ACTION:
Award a Professional Services Agreement in an amount not to exceed $822,639 to IDS Group for design
consultation services, including predesign scope and cost development, conceptual, schematic and design
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development, preparation of construction documents, plans, and specifications, and bid process and
construction administration support services; and Authorize the City Manager to execute a contract, in a
form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the
City Manager and City Attorney.
Total Cost: $822,639 Is the cost of this item budgeted? Yes
Fund/Account No: 2830511086-7125/51024A-7125
F. ADJOURNMENT
UPCOMING MEETINGS:
July 1 , 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting - Cancelled
July 15, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least
three (3) working days prior to the meeting when special services are needed in order to assist staff in
assuring that reasonable arrangements can be made in time.
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on June 13, 2024, seventy-two
(72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.;
the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the
City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov.
_____________________
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk’s Office