HomeMy WebLinkAboutE-5 Staff Report - Marisposa First AmendmentCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: JUNE 17, 2024
SUBJECT: APPROVAL OF FIRST AMENDMENT TO AGREEMENT FOR MAINTENANCE
SERVICES BETWEEN THE CITY OF AZUSA AND MARISPOSA LANDSCAPE
INC.
BACKGROUND:
Mariposa Landscapes Inc. has been providing landscape and irrigation maintenance services at City
parks, parkways, median islands, and Azusa Light & Water owned sites since 2022. On June 6, 2022,
City Council awarded a maintenance agreement for a three-year term which is set to expire next year on
June 30, 2025. This past year, the City completed the Arrow Highway Street Resurfacing and Highway
Safety Improvement Project which included improvements to sidewalk, roadway, and medians. With the
completion of this project the City is proposing to amend Mariposa’s contract to include landscape and
irrigation maintenance services for the newly redone Arrow Highway corridor.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve the First Amendment to the Maintenance Services Agreement between the City of
Azusa and Mariposa Landscapes Inc. for landscape and irrigation maintenance services; and
2)Authorize the City Manager to execute the Contract Amendment, in a form acceptable to the
City Attorney, on behalf of the City.
ANALYSIS:
Mariposa Landscapes Inc. has been providing landscape and irrigation maintenance services at City
Approved
City Council
June 17, 2024
parks, parkways, median islands, and Azusa Light & Water owned sites since 2022. On June 6, 2022,
City Council awarded a maintenance contract for a three-year term which is set to expire next year on
First Amendment to Landscape and Irrigation Maintenance Agreement
June 17, 2024
Page 2
The City has recently completed the Arrow Highway Resurfacing project which included improvements
to sidewalks, roadway, and medians on Arrow Highway from the easterly to westerly city limit. With
the completion of this project the City is proposing to amend the landscape and irrigation maintenance
services agreement with Mariposa Landscaping Inc. to include the Arrow Highway landscape.
The addition of the Arrow Highway corridor to the agreement will include a monthly increase of $1,889
totaling $22,668 annually. The agreement will be increased to an amount not to exceed $482,616.
FISCAL IMPACT:
With the addition of the Arrow Highway corridor, the requested amendment will increase $22,668
annually, and the funds will be requested through the proposed FY 2024-25 budget approval process
under General Fund Account #10-55-420-000-6493.
Prepared by: Reviewed and Approved:
Natalie Reagan Robert Delgadillo, P.E.
Management Analyst Director of Public Works/City Engineer
Fiscal Impact Review by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachment:
1)First Amendment to Landscape Maintenance Services Agreement
June 30, 2025.
- 1 -
FIRST AMENDMENT TO MAINTENANCE SERVICES
AGREEMENT BETWEEN
THE CITY OF AZUSA
AND
MARISPOSA LANDSCAPES INC. SERVICES
FOR TREE MAINTENANCE SERVICES
1.PARTIES AND DATE.
This First Amendment to the Agreement for Maintenance Services (“First Amendment”)
is entered into on the ____ day of June, 2024, by and between the City of Azusa (hereinafter
referred to as the “City”) and Mariposa Landscapes, Inc (hereinafter referred to as the
“Contractor”). City and Contractor are sometimes collectively referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for City Wide
Landscaping and Irrigation Maintenance Services dated June 23, 2022 (“Agreement”).
2.2 First Amendment. The Parties now desire to amend the Agreement in order to
include the Arrow Highway corridor in the schedule of maintenance services and increase the
contract compensation, for a total amount not-to-exceed $482,616.
3.TERMS.
3.1 Term. The terms of this Agreement shall remain unchanged and in full force and
effect.
3.2 Scope of Services. The scope of services of this Agreement shall remain unchanged
and in full force and effect.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including
authorized reimbursements, for all Services rendered under this First Amendment
including the rates set forth in Exhibit A attached hereto and incorporated herein by
reference. The total compensation shall not exceed Four Hundred Eighty-Two Thousand
Six Hundred Sixteen and No Cents ($482,616) without written approval of the City
Council.
3.4 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this First Amendment, the remaining provisions of the Agreement shall remain in full force and
effect.
Attachment 1
- 2 -
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this ___ day of June, 2024.
CITY OF AZUSA MARIPOSA LANDSCAPES, INC.
By:
Sergio Gonzalez City Manager
By:
Name: ______________________________
Title: _______________________________
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr. City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP City Attorney
EXHIBIT A