HomeMy WebLinkAboutE-10 Staff Report - Increase Blanket PO Inter-Con Security Systems, IncCONSENT ITEM
E-10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: AUGUST 19, 2024
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2023/24 BLANKET PURCHASE ORDER
FOR INTER-CON SECURITY SYSTEMS, INC.
BACKGROUND:
In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, if the amended contract will exceed
$25,000, the city council shall approve the contract. The Police Department is requesting authorization
to increase the FY 2023/24 blanket purchase order of $303,948 for services performed by Inter-Con
Security Systems, Inc. for unarmed security services for various city sites to $312,708. No additional
funds are being requested.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Inter-Con Security Systems, Inc Blanket Purchase Order No. 039342
for Fiscal Year 2023/24 to a not-to-exceed amount of $312,708.
ANALYSIS:
The City of Azusa contracts Inter-Con Security Systems, Inc for unarmed security services rendered to
the city for various city sites. Contract cost increased due to salary increases which were passed down to
the city along with additional dates of service requested by city for city events. Services rendered for
FY 23/24 exceeded the Contract and Blanket Purchase amount initially estimated. Therefore, the
blanket purchase order needs to be increased to $312,708 in order to complete and pay for the last Inter-
Con Security Systems, Inc. invoice for FY 23/24.
Approved
City Council
August 19, 2024
Increase Blanket PO Inter-Con Security Systems
August 19, 2024
Page 2
FISCAL IMPACT:
Funds for the initial blanket purchase order were included in the Police Department account # 10 20 333
000 6615 in the amount of $303,948 for FY 2023/2024.
Cost savings under the contract accounts # 10 20 310 333 - - - - were sufficient to cover the remaining
$8,760 needed to cover the last remaining invoice for FY 23/24.
Prepared by: Reviewed and Approved by:
Ericka Garcia Rocky Wenrick
Management Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager