HomeMy WebLinkAboutE-8 Staff Report - Increase Blanket PO Best, Best & Krieger, LLCCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: AUGUST 5, 2024
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2023/24 BLANKET PURCHASE ORDER
FOR BEST, BEST & KRIEGER, LLP.
BACKGROUND:
In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, if the amended contract will exceed
$25,000, the city council shall approve the contract. The Police Department is requesting authorization
to increase the FY 2023/24 blanket purchase order of $24,900 for legal services rendered by Best, Best
& Krieger, LLC to a not-to-exceed amount of $43,350. No additional funds are being requested.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Best, Best & Krieger, LLP Blanket Purchase Order No. 039308 for
Fiscal Year 2023/24 to a not-to-exceed amount of $43,350.
ANALYSIS:
The Azusa Police Department uses Best, Best & Krieger, LLC for department legal services. They are
responsible for providing legal advice and services to the department on an as needed basis. Services
needed throughout the year are difficult to estimate as Staff does not know what future matters will arise
requiring legal expertise. Legal services matters and costs surpassed the initial estimate thought for FY
23/24. Therefore, the blanket purchase order needs to be increased to $43,350 in order to complete and
pay Best, Best & Krieger, LLC for outstanding FY 23/24 invoices. Legal Attorney Services are exempt
form bidding per AMC Section 2-517(a)(14) – Solicitation and bidding exceptions, Attorney Services.
FISCAL IMPACT:
Funds for the initial blanket purchase order were included in the Police Department account # 10 20 310
000 6301 in the amount of $24,900 for FY 2023/2024.
Approved
City Council
August 19, 2024
Increase Blanket PO Best Best and Krieger, LLC
August 5, 2024
Page 2
Cost savings under the General Police Accounts # 10 20 310 000 - - - - were sufficient to cover the
remaining $18,450 needed to cover the outstanding invoices for FY 23/24.
Prepared by: Reviewed and Approved by:
Ericka Garcia Rocky Wenrick
Management Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager