HomeMy WebLinkAboutE-9 Staff Report - Increase Blanket PO Enterprise FM TrustCONSENT ITEM
E-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: AUGUST 19, 2024
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2023/24 BLANKET PURCHASE ORDER
FOR ENTERPRISE FM TRUST
BACKGROUND:
In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, if the amended contract will exceed
$25,000, the city council shall approve the contract. The Police Department is requesting authorization
to increase the FY 2023/24 blanket purchase order of $98,000 for lease payments of police vehicles to
Enterprise FM Trust to a not-to-exceed amount of $106,300. No additional funds are being requested.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Enterprise FM Trust Blanket Purchase Order No. 039328 for Fiscal
Year 2023/24 to a not-to-exceed amount of $106,300.
ANALYSIS:
The Azusa Police Department leases vehicles from Enterprise FM Trust for department use. These
vehicles are typically for the Police Chief, Captains and Detective Bureau. These are unmarked vehicles
for different departmental uses, including surveillances. Cost of new vehicle leases have drastically
increased and older vehicles with high mileage have had to be replaced. Necessary replacement of
vehicles is sometimes hard to determine due to the unforeseen mileage extended on them. Leased
vehicles are deemed worthy until high mileage or high cost in maintenance requires them to be taken out
of service. The end of FY 23/24 required a number of cars to be replaced and lease fees surpassed the
initial estimate. Therefore, the blanket purchase order needs to be increased to $106,300 in order to
complete and pay Enterprise FM Trust for the remaining invoice for FY 23/24.
Approved
City Council
August 19, 2024
Increase Blanket PO
August 19, 2024
Page 2
FISCAL IMPACT:
Funds for the initial blanket purchase order were included in the Police Department account # 10 20 310
000 6823, 28 20 310 000 6823 and 26 20 310 000 6823 in the amount of $98,000 for FY 2023/2024.
Cost savings under the General Police Accounts # 10 20 310 000 - - - - were sufficient to cover the
remaining $8,300 needed to cover the outstanding invoice for FY 23/24.
Prepared by: Reviewed and Approved by:
Ericka Garcia Rocky Wenrick
Management Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager