HomeMy WebLinkAboutE-9 Staff Report- Enterprise FM Trust (b) CONSENT ITEM
E-9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: APRIL 7, 2025
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2024/25 BLANKET PURCHASE ORDER
FOR ENTERPRISE FM TRUST
BACKGROUND:
The Police Department is requesting authorization to increase the FY 2024/25 Enterprise FM Trust
blanket purchase order from $105,000 for lease payments of police vehicles to $153,982
($105,000+$48,982). In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, if the amended
contract exceeds $50,000, the city council shall approve the contract.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1) Approve an increase to the Enterprise FM Trust Blanket Purchase Order #041922 for Fiscal Year
2024/25 to a not-to-exceed amount of $153,982.
ANALYSIS:
The Azusa Police Department leases vehicles from Enterprise FM Trust for department use. These
vehicles are typically for the Police Chief, Captains and Detective Bureau. These are unmarked vehicles
for various departmental uses, including surveillance. Cost of new vehicle leases have drastically
increased and older vehicles with high mileage have needed to be replaced. Necessary replacement of
vehicles is sometimes hard to determine due to the unforeseen mileage extended on them. Leased
vehicles are deemed worthy until high mileage or high cost in maintenance requires them to be taken out
of service. During this FY 24/25 several cars had to be replaced and lease fees surpassed the initial
estimate. Therefore, the blanket purchase order needs to be increased to $153,982 in order to complete
and pay Enterprise FM Trust invoices for the remaining FY 24/25.
Increase Blanket PO – Enterprise FM Trust
April 7, 2025
Page 2
FISCAL IMPACT:
Funds for the initial blanket purchase order amount were included in the Police Department FY 2024-25
adopted budget and a mid-year budget adjustment for the remaining needed was approved by the City
Council on March 17, 2025. Budget for the $153,982 purchase order are included in the following
accounts: $131,682 in 10-20-3-000-6823, $6,300 in 28-20-310-041-6823 and $16,000 in 26-20-10-000-
6823.
Prepared by: Reviewed and Approved by:
Ericka Garcia Rocky Wenrick
Management Analyst Chief of Police
Reviewed and Approved:
Sergio Gonzalez
City Manager