HomeMy WebLinkAboutE-8 Staff Report - Extension of Slauson Pool Maintenance Agreement with Commercial 2nd and Final AmendmentCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKI CARPENTER, DIRECTOR OF COMMUNITY RESOURCES
DATE: SEPTEMBER 16, 2024
SUBJECT: APPROVAL OF SECOND AMENDMENT TO AGREEMENT FOR SLAUSON POOL
MAINTENANCE SERVICES AND REPAIR, BETWEEN CITY OF AZUSA AND
HASA, INC., DBA COMMERCIAL AQUATIC SERVICES
BACKGROUND:
The City has contracted with Hasa, Inc., DBA Commercial Aquatic Services, for Slauson Pool
maintenance since October 1, 2020. The current contract, which was approved by City Council on
August 17, 2020, is set to expire on September 30, 2024. Staff would like to exercise the second of two,
one-year extensions to the Pool Maintenance and Repair contract.
RECOMMENDATIONS:
Staff recommends that City Council take the following action(s):
1)Approve the Second Amendment to the Slauson Pool Maintenance and Repair Agreement
between the City and Hasa, Inc., DBA Commercial Aquatic Services; and,
2)Authorize the City Manager to execute an amendment to the contract, in a form acceptable to the
City Attorney, on behalf of the City.
ANALYSIS:
On August 17, 2020, the City Council awarded an Agreement for Maintenance and Repair Services of
the Slauson Pool to Hasa, In., DBA Commercial Aquatic Services. The contract was effective October 1,
2020 through September 30, 2023, with two optional one-year extensions available. In September of
2023, the first of the two one-year extensions was approved and executed. Staff is now requesting
approval of the second and final one-year extension available. The City purchasing policy requires that
the additional one-year extension of the contract be approved by City Council.
Approved
City Council
September 16, 2024
Second Amendment to Slauson Pool Maintenance Agreement
September 16, 2024
Page 2
FISCAL IMPACT:
The cost of routine pool maintenance for the Azusa Aquatics Center is $16,348 annually. The stated
amount is included in the FY 2024-25 approved Aquatics budget under account (10-25-410-100-6493).
Additionally, a blanket purchase order in the amount of $20,000 will be established for miscellaneous
repairs. The $20,000 is also included in the FY 2024-25 approved Aquatics budget under account (10-
25-410-100-6493).
Prepared by: Reviewed and Approved:
Nikki Rosales Miki Carpenter
Senior Management Analyst Director of Community Resources
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1)Second Amendment to Slauson Pool Maintenance and Repair Services Agreement
1
CITY OF AZUSA
SECOND AMENDMENT TO
AGREEMENT FOR MAINTENANCE SERVICES
1.PARTIES AND DATE.
The Second Amendment to the Agreement for Maintenance Services (“First Amendment”) is
entered into on the day of September 2024, by and between the City of Azusa (hereinafter
referred to as the “City”) and Hasa, Inc., DBA Commercial Aquatic Services (hereinafter referred to as
the “Consultant”). City and Consultant are sometimes collectively referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Pool Maintenance and
Repair for Slauson Pool on October 1, 2020 (“Agreement”).
2.2 First Amendment. The Parties approved the first option to extend the contract for one
year on September 18, 2023, and extended the contract through September 30, 2024.
2.3 Second Amendment. The Parties now desire to amend the Agreement in order to extend
the Agreement an additional one-year term.
3.TERMS.
3.1 Term. Pursuant to Section 3.1.2 of the Agreement, the City hereby exercises the option
to renew the Agreement and extend the term of the Agreement for an additional 12 months from October
1, 2024 to September 30, 2025, unless earlier terminated as provided in the Agreement.
3.2 Remaining Provisions of Agreement. Except at otherwise specifically set forth in this
First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
SIGNATURES ON THE NEXT PAGE
Attachment 1
2
IN WITNESS WHEREOF, the parties have executed this Second Amendment to the Agreement
on this 16th day of September, 2024.
CITY OF AZUSA HASA, INC., DBA COMMERCIAL
AQUATIC SERVICES
By: By:
Sergio Gonzalez Anne Marie Rees
City Manager General Manager
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr.
City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney