HomeMy WebLinkAboutE-6 Staff Report - CM Signed Contracts October 2024CONSENT ITEM
E-6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: OCTOBER 7, 2024.
SUBJECT: PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS
EXECUTED BY CITY MANAGER
BACKGROUND:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. Section 2-538 (c)(2) includes a provision that a list
of contracts and their amounts be provided to the City Council when the City Manager/Purchasing
Officer executes contracts within the authority limit of $50,000 or less. This action is to receive
and file the list purchase orders issued with contracts executed by the City Manager. Furthermore,
Section 2-519 (c)(7) allows the City’s Purchasing Agent (now Purchasing Supervisor) to award
inventory contracts for Central Stores to the lowest responsive and responsible bidder and present
contracts exceeding $60,000 to City Council at the next meeting. This action is to receive and file
the list purchase orders issued with contracts executed by the City Manager and inventory by the
Purchasing Supervisor.
RECOMMENDATION
Staff recommends that the City Council take the following action:
1)Receive and file the list of purchase orders issued within the City Manager’s authority.
ANALYSIS:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase
of projects, supplies, services and equipment. The amendments provide more effective and
Approved
City Council
October 7, 2024
CM Signed Contracts
October 7, 2024
Page 2
efficient procurement processes. This includes an increase to the formal bidding procedures and
thresholds for the City Manager to award contracts up to $50,000 for professional services,
supplies and equipment. The Ordinance also includes a provision to allow the Purchasing Agent
to award inventory contracts for Central Stores to the lowest responsive and responsible bidder
and present contracts exceeding $60,000 to City Council at the next meeting.
Three purchase orders were issued for contracts under $50,000 signed by the City Manager as
follows:
Vendor Name PO Number
/ Date Amount Fund Agreement Type Purpose
Bakers Man
Productions
042664 –
8/12/24 $25,000 10 Letter of Agreement
Video Production
Services for Community
Resources
Totum Corp 042738 –
8/26/24 $25,000 10 Professional Services
Agreement
Conceptual Design –
Memorial Park, NRC
and Woman’s Club
Complete
Paperless
Solutions
042866 –
9/26/24 $50,000 10 Professional Services
Agreement Scanning Services
One purchase order was been issued for inventory supplies at Central Stores:
Vendor Name PO Number
/ Date Amount Bids
One Source
Distributors,
LLC
042893 –
10/2/24 $82,793.84
Underground Copper Cable – 42 Week Lead Time
One Source Supply Solutions, Inc. - $82,793.84
The Okonite Company - $113,894.87
Anixter – No Bid
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above. Funds for these agreements
were allocated in the Fiscal Year Budget.
Prepared by: Reviewed and Approved by:
Adriana Garcia Talika M. Johnson
Purchasing Supervisor Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager