HomeMy WebLinkAboutAgenda - October 21, 2024
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, OCTOBER 21, 2024
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session
AZUSA, CA 91702 7:30 P.M. Meeting
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
EDWARD J. ALVAREZ JESSE AVILA, JR.
MAYOR PRO-TEM COUNCILMEMBER
ANDREW N. MENDEZ DENNIS BECKWITH
COUNCILMEMBER COUNCILMEMBER
6:30 P.M City Council Closed Session
1. Call to Order
2. Roll Call
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council
Chambers to take public comment on the closed session items only. General public comment will be provided
for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code,
Section 54957.6.
City Negotiator: Sergio Gonzalez, City Manager, Talika M. Johnson, Director of Administrative
Services and Nico De Anda-Scaia, Deputy City Manager.
Organizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City
Employees Association), AMMA (Azusa Mid-Management Association), APOA
(Azusa Police Officers Association) APMA (Azusa Police Management Association),
APEA (Azusa Police Executive Association), CAPP (Civilian Association of Police
Personnel), and Unrepresented (Non-Department Directors).
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2. CONFERENCE WITH LABOR NEGOTIATOR - UNREPRESENTED EMPLOYEE - Pursuant to
California Government Code, Section 54957.6
Agency Representative: Marco A. Martinez, City Attorney
Unrepresented Employee: City Manager
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE
PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who
wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item
shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted
after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may
submit written public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due
by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the
City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-
Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a
"project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has
the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public
agency, a private activity that receives any public funding, or activities that involve the public agency's issuance
of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code §
21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their
appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is
listed, it has been determined that the action does not constitute a “project” under CEQA.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Pastor Adrian Greer, Foothill Community Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Proclamation proclaiming the week of October 23-31, 2024 as Red Ribbon Week in the City
of Azusa.
2. Presentation of Certificate of Recognition to Rick McMinn, Community Improvement Manager, for 25
years of service to the City of Azusa.
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B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed
on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board
about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the
Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a
subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments may be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control.
2. City Manager Communications.
D. SCHEDULED ITEMS
1. FIRST READING – AMENDED AND RESTATED ORDINANCE REVISING CHAPTER 2,
ARTICLE VII. – BIDDING AND CONTRACTING, AND OTHER PURCHASES OF PROJECT,
SUPPLIES, SERVICES AND EQUIPMENT
RECOMMENDED ACTION:
1) Waive further reading, read by title only, and introduce Ordinance No. 2024-07.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
2. DISCUSSION AND DIRECTION TO ESTABLISH AN EMERGENCY RENTAL ASSISTANCE
PROGRAM FOR QUALIFYING TENANTS OF SENIOR MOBILE HOME PARKS IN THE CITY
OF AZUSA
RECOMMENDED ACTION:
1) Discuss and provide direction on establishing an Emergency Rental Assistance Program for tenants of
senior mobile home parks in the City of Azusa.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
3. RESOLUTION ADOPTING ROTATIONAL MAYOR & MAYOR PRO TEM SELECTION
POLICY; RESOLUTION ADOPTING REVISED CITY PROTOCOLS AND GOVERNANCE
STANDARDS
RECOMMENDED ACTION:
1) Adopt Resolution No. 2024-C59 of the City Council of the City of Azusa amending and restating
Resolution No. 2023-007 concerning the selection criteria and term of the Mayor and Mayor Pro Tem;
and
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2) Adopt Resolution No. 2024-C60 of the City Council of the City of Azusa amending Exhibit “A” of
Resolution No. 2022-C09 relating to amended protocols and procedures for the conduct of City
business.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED SEPTEMBER 21, 2024, AND SPECIAL
MEETING DATED SEPTEMBER 26, 2024
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED
OCTOBER 3, 2024 THROUGH OCTOBER 16, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C61 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. HUMAN RESOURCES ACTION ITEMS
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
4. FY 2023/24 THIRD QUARTER FINANCIAL REPORT ENDING MARCH 31, 2024
RECOMMENDED ACTION:
Receive, review, and file the FY 2023/24 third quarter financial report ending March 31, 2024.
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Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
5. RECOMMENDATION TO INCREASE SCHOLARSHIP AWARD AMOUNTS FOR THE CITY’S
‘SPECIAL ASSISTANCE PROGRAM’
RECOMMENDED ACTION:
Approve an increase to funding levels for the ‘Special Assistance Program’ from a $200 scholarship amount
up to a $500 scholarship amount to allow for greater program output and community benefit.
Total Cost: $0 Is the cost of this item budgeted? Yes
Fund/Account No: #50-08-000-141-2718
6. RENEW TRANSFER AGREEMENT BETWEEN LOS ANGELES COUNTY FLOOD CONTROL
DISTRICT AND THE CITY OF AZUSA TO CONTINUE TO RECEIVE MEASURE W FUNDS
Authorize staff to renew the transfer agreement and addenda with the Los Angeles County Flood Control
District in order to receive the Measure W funds through the Safe, Clean, Water Program.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
7. AWARD A CONTRACT FOR THE FOOTHILL BOULEVARD PAVEMENT REHABILITATION
PROJECT – PHASE III (LANDSCAPE & IRRIGATION IMPROVMENTS)
This action is categorically exempt from the requirements of the California Environmentally Quality Act
(CEQA) pursuant to Section 15301 Class 1 (c) – Rehabilitation of Existing Streets and Highways. Staff has
filed a Notice of Exemption with the Los Angeles County Clerk’s Office.
RECOMMENDED ACTION:
Award a contract in the amount of $405,144.34, which includes a 10% contingency in the amount of
$36,831 for potential change orders as needed, to Mariposa Landscapes, Inc.; Authorize the City Manager to
execute contracts, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $405,145 Is the cost of this item budgeted? Yes
Fund/Account No: $115,630 in Measure M Fund (Account No. 04-80-000-000-7120/66224B-7120), and
$289,515 with SB1 (Road Maintenance & Rehabilitation Account Funds (Account No. 05-80-000-661-
7120/66125B-7120).
8. REQUEST AUTHORIZATION TO APPROVE AN AGREEMENT FOR THE COMPLETION OF
PUBLIC IMPROVEMENTS BETWEEN AZUSA JV BORROWER, LLC AND THE CITY OF
AZUSA
RECOMMENDED ACTION:
Approve Agreement for Completion of Public Improvements between Azusa JV Borrower, LLC and the
City of Azusa.
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Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
9. AWARD OF MAINTENANCE CONTRACT TO AR INDUSTRIES, INC. FOR CITY HALL
EXTERIOR PAINTING UPGRADES PROJECT
RECOMMENDED ACTION:
Award a not to exceed contract in the amount of $106,700, which includes a 10% contingency for potential
change orders as needed, to AR Industries; Authorize the City Manager to execute contracts, in a form
acceptable to the City Attorney, on behalf of the City.
Total Cost: $106,700 Is the cost of this item budgeted? Yes
Fund/Account No: City Hall CIP Budget/ Acct#46-80-000-651-7125/65125A-7125
10. REQUEST TO APPROVE A 3-YEAR PROFESSIONAL SERVICES AGREEMENT WITH
CINTAS CORPORATION FOR WORKPLACE FIRST AID AND AED SERVICES
RECOMMENDED ACTION:
Approve a Professional Services Agreement with Cintas Corporation for Workplace First Aid and AED
services from November 1, 2024, through November 1, 2027, with the option for two, one (1) year
extensions in an amount not to exceed $30,000 annually; Authorize the City Manager to execute a contract,
in a form acceptable to the City Attorney, on behalf of the City; and waive the competitive bidding process
as authorized under Azusa municipal Code Section 2-521(a) – Cooperative and piggyback purchasing.
Total Cost: Up to $30,000 Annually Is the cost of this item budgeted? Yes
Fund/Account No: Risk Management/ 42-50-923-000-6399
F. CONSENT CALENDAR - SUCCESSOR AGENCY RELATED BUSINESS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY
DATED OCTOBER 3, 2024 THROUGH OCTOBER 16, 2024.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2024-R13 allowing certain claims and demands to be paid out of Successor
Agency Funds.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
G. ADJOURNMENT
The meeting will be adjourned in memory of Camilo Lopez and Ofelia Pedroza Padilla, Azusa Residents.
UPCOMING MEETINGS:
November 4, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
November 18, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least
three (3) working days prior to the meeting when special services are needed in order to assist staff in
assuring that reasonable arrangements can be made in time.
CERTIFICATION
I, Lucy Demirjian, Interim Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on October 17, 2024, seventy-
two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill
Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.;
the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov.
Lucy Demirjian
Interim Chief Deputy City Clerk
Azusa City Clerk’s Office