HomeMy WebLinkAboutE-10 Staff Report - AR Industries Increase and CompletionCONSENT ITEM
E-10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: JANUARY 21, 2025
SUBJECT: APPROVE INCREASE TO CONTRACT PURCHASE ORDER AND ACCEPT
COMPLETION OF IMPROVEMENTS FOR THE AZUSA CITY HALL
EXTERIOR PAINTING UPGRADES PROJECT
BACKGROUND:
On October 21, 2024, the City Council awarded a contract to AR Industries, Inc. for the Azusa
City Hall Exterior Painting Upgrades Project. This project includes enhancements to the exterior
of City Hall and the adjacent wooden gazebo, forming part of Phase 4 improvements. During the
project's duration, additional work became necessary, leading to a cost increase of $8,100. The
proposed actions will approve the increase to the contract purchase order and accept the
completed improvements of the Azusa City Hall Exterior Painting Upgrades Project.
RECOMMENDATIONS:
Staff recommends that the City Council take the following action:
1)Approve an increase to the contract purchase order for AR Industries, Inc. by $8,100;
2) Authorize the City Manager to increase the compensation for a total not to exceed the
contract amount of $114,800; and
3)Accept the completion of the improvements for the Azusa City Hall Exterior Painting
Upgrades Project.
Approved
City Council
January 21, 2025
Approve Increase and Accept Completion of City Hall Exterior Painting Project.
January 21, 2025
Page 2
ANALYSIS:
In October 2024, the City Council approved a contract with AR Industries for the exterior painting
upgrades at Azusa City Hall. These improvements were essential maintenance, as the building's
exterior had become worn and weathered. It had been 20 years since the last paint job was
completed at City Hall.
The initial project budget was set at $97,000, which included 10% contingency, bringing the total
budget to $106,700. However, due to the need for additional work to meet the City's standards, the
project budget must be increased to $114,800. This increase results in the budget exceeding the
originally approved amount by $8,100.
FISCAL IMPACT:
A contract for this project was awarded $97,000, with an additional 10% contingency of $9,700
designated for potential change orders, bringing the total budget for the project to $106,700.
However, due to extra work required to meet the City's standards, a change order totaling $17,800
was necessary. As a result, the project budget increased to $114,800, which exceeds the amount
approved by the council by $8,100. The funding for this project is included in the approved
FY2024-25 Capital Improvement Plan (CIP) budget under the City Hall Improvements Phase 4
scope of work in account 46-80-000-651-7125/65125A-7125.
Prepared by: Reviewed by:
Natalie Reagan Robert Delgadillo, P.E
Management Analyst Director of Public Works/City Engineer
Reviewed and Approved by:
Sergio Gonzalez
City Manager
Attachment:
1) AR Industries, Inc. Maintenance Contract