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HomeMy WebLinkAboutE-2 HR Council Action Items 02.03.25CONSENT ITEM E-2 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: FEBRUARY 3, 2025 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: The recommended action approves personnel action requests reviewed and recommended by the Personnel Board and/or otherwise require approval of the City Council. RECOMMENDATION: Staff recommend the City Council take the following action: 1)Approve the following personnel action requests in accordance with the City of Azusa Rules of the Civil Service System, Azusa Municipal Code, and/or applicable Memorandum of Understanding(s). ANALYSIS: The Azusa Personnel Board reviewed the following recommendations of City Staff and recommends approval of the following actions in accordance with the City of Azusa Rules of the Civil Service System (“Rules”): A.NEW APPOINTMENT(S) – Pursuant to the Rule 5.5.2 Open Competitive, the Personnel Board approved recruitment requests for these vacant positions and the appropriate Department Head(s) pursuant to Rule 5.7.5 Appointment request the following appointment(s): B.MERIT INCREASE(S) AND/OR REGULAR APPOINTMENT(S) – Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8.2 Regular Appointment Following Probationary Period, Department Head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as follows: DEPT NAME 0BCLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. IT Eduardo Quiroga 1BInformation Technology Analyst 2BTBD – Pending Background Check 4188/01 $5,925.42 Approved City Council February 3, 2025 Human Resources Action Items February 3, 2025 Page 2 C. PROMOTION(S) – The following promotional appointment(s) have been requested by the appropriate Department Head(s) pursuant to the Rules 12.2 Promotion: DEPT NAME 3BCLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. IT Elizabeth Guardado-Maeda From: Senior Administration Specialist To: Management Analyst 02/03/2025 3295/04 $7,604.18 IT Edson Arreola From: Senior Information Technology Analyst To: Information Technology Manager-Network 02/03/2025 3213/01 $10,181.79 D. CLASS TITLE CHANGE – Pursuant to Rules 3.3 Preparation and Content of Class Specification and 3.5 Adoption of Plan, the following is recommended: CLASSIFICATION EFFECTIVE DATE BARGAININ G GROUP RANG E STEP 1 BASE MO. STEP 5 BASE MO. From: Police Administrative Services Manager/Custodian of Records To: Police Services Administrator 02/03/2025 AMMA 3213 $10,181.79 $12,376.03 E. SEPARATION(S)/RETIREMENT(S) – The following is submitted for informational purposes: DEPT NAME CLASSIFICATION EFFECTIVE DATE AS Henry Quintero Principal Accountant 01/30/2025 DEPT NAME CLASSIFCATION EFFECTIVE DATE RANGE/STEP BASE MO. LW Gustavo Hernandez Water Distribution Worker I Merit Increase/ Flex Promo 09/22/2024 5178/04 $7,287.31 CR Ronald Saldana Recreation Manager Merit Increase 10/03/2024 3365/03 $9,776.79 LW David Hernandez Utility Collections Specialist Merit Inc./ Reg Appt 10/01/2024 5180/02 $6,103.53 LW Fabian Lucarelli Associate Water utility Engineer Merit Increase 01/10/2025 4141/03 $8,706.07 Human Resources Action Items February 3, 2025 Page 3 FISCAL IMPACT: All proposed changes were approved with the FY 2024/25 Adopted Budget and/or are able to be absorbed with anticipated salary savings. Prepared by: Reviewed and Approved: Merci Rodriguez Talika M. Johnson Payroll Supervisor Director of Administrative Services Reviewed and Approved: Sergio Gonzalez City Manager Attachment: 1) Class Specification - Police Services Administrator (redlined) ____________________________________________________________________________________________________________________________________________ POLICE ADMINISTRATIVE SERVICES MANAGER AND CUSTODIAN OF RECORDSADMINISTRATOR ____________________________________________________________________________________________________________________________________________ DEFINITION Under administrative supervision, plans, directs, coordinates, supervises and participates in the preparation, processing, and management of police records and communications; manages and coordinates diverse and complex administrative support service assignments; plans, organizes and directs budgetary, fiscal, and personnel operations; coordinates and conducts various analytical studies; develops, establishes and implements policies and procedures; formulates programs and projects ; performs related duties as required. CLASS CHARACTERISTICS The Police Administrative Services Manager and Custodian of RecordsAdministrator is a non-sworn classification and is responsible for the managing of records, and communications. The incumbent develops, manages and coordinates policies, programs, and financial operations of the Police Department. SUPERVISION EXERCISED Receives supervision from a Police Captain; exercises supervision of assigned professional, technical and/or clerical staff. ESSENTIAL FUNCTIONS • Directs police records preparation, processing, and files management activities; maintains security of police records, ensuring that information is released in accordance with related laws and department policies. • Advises, and otherwise provides assistance to other department personnel regarding dispatching and records activities or the operation of automated records systems; provides liaison to other law enforcement agencies regarding dispatching and records related inquiries. • Compiles statistical data, or directs such activity, and prepares reports; conducts records audits; prepares work schedules for assigned staff and approves time off. • Responds to inquiries and resolves complaints; provides information to the public in accordance with established laws, codes, regulations, and policies; Provides liaison to the public, and as designated representative, participates in committee or community activities to contribute to discussions regarding police activities. • Directs and participates in the development and implementation goals, objectives, policies, and procedures; monitors effectiveness of policies and procedures and makes revisions or recommendations for improvement as appropriate . Police Administrative Services Manager and Custodian of RecordsAdministrator Classification Specification Date Updated: 0212/043/20235 Bargaining Unit: AMMA Salary Range: 3213 Page 2 of 4 ____________________________________________________________________________________________________________________________________________ • Conducts special projects involving department or work unit issues as assigned; conducts research and compiles statistics; prepares related reports. • Participates in the development and administration of department budget. • Prepares and supervises the preparation of and review grant proposals for various programs and projects; interact with governmental agencies regarding requirements for obtaining funds and monitoring procedures. • Directs and coordinates the maintenance of police facilities and the operation of the City jail. • Supervises and participates in personnel investigations and background checks. • Supervises assigned staff; writes performance evaluations; assists with the selection of staff; recommends disciplinary action. • Develops, administers, and conducts training programs. • Oversees contracts for the administration of Animal Control. • Oversees court “Pitchess Motion” inquiries. • Responsible for all protocols for CLETS (California Law Enforcement Telecommunications System). • Oversees evidence, State mandate reimbursements under SB90 and Internal Affairs Investigations on non-sworn staff. • Performs other duties as assigned. QUALIFICATIONS Education and/or Experience • Education: Bachelor’s degree in public administration or a related field, supplemented by specialized training in automated records systems and communications systems. and five (5) years of increasingly responsible administrative experience in a police agency which includes police dispatching and police records maintenance including three years in a responsible supervisory capacity. Successful completion of the Spillman Database Administrator training process is preferred. • Experience: Seven (7) years of increasingly responsible administrative experi- ence in a police agency which includes police dispatching and police records maintenance including three (3) years in a responsible supervisory capacity. Police Administrative Services Manager and Custodian of RecordsAdministrator Classification Specification Date Updated: 1022/034/20235 Bargaining Unit: AMMA Salary Range: 3213 Page 3 of 4 ____________________________________________________________________________________________________________________________________________ Licenses or Certification • Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record. • Successful completion of the Spillman Database Administrator training process is preferred. Knowledge, Skills, and Abilities Knowledge • Principles and practices of: law enforcement records management; computerized systems used in municipal law enforcement agencies; laws, codes, regulations, and policies relating to the control of police records. • Basic principles and operating characteristics of law enforcement communications systems. • Major principles, practices and methods of public administration, budgeting . • City personnel administration policies and procedures; principles of supervision . • Public relations techniques. • Interagency communication assistance techniques and practices; principles and practices of police administration. • General office procedures. Ability • Communicate clearly and concisely, both orally and in writing. • Prepare and present oral and written reports concisely, completely, logically, and convincingly. • Research and prepare complex reports on a variety of subjects. • Manage police records and dispatching systems. • Meet the public in situations requiring diplomacy and tact. • Establish and maintain effective relationships with the community at large, the City Council, and other public officials. • Represent the City in a variety of meetings. • Select, train, and supervise a unit or section of the Police Department. • Evaluate employees. • Deal constructively and tactfully with conflict and develop effective resolutions . • Make decisions regarding operational and personnel functions. • Operate programs within allocated amounts. • Respond to emergency and problem situations in an effective manner . • Understand, explain and apply policies and procedures. • Analyze unusual situations and resolve them through application of management principles and practices. Police Administrative Services Manager and Custodian of RecordsAdministrator Classification Specification Date Updated: 1022/034/20235 Bargaining Unit: AMMA Salary Range: 3213 Page 4 of 4 ____________________________________________________________________________________________________________________________________________ • Develop and implement record management inventory control and communications systems. • Plan and enforce a balanced budget. • Develop new policies impacting department operations/procedures. • Obtain information through interview and interrogation. MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. Environmental Conditions • Work is performed primarily in a standard office setting. • Incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions • Stand or sit for prolonged periods of time. • Occasionally stoop, bend, kneel, crouch, reach, and twist. • Lift, carry, push, and/or pull light to moderate amounts of weight. • Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. • Verbally communicate to exchange information. Some requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.