HomeMy WebLinkAboutE-6 Staff Report - Lunch at the Library Grant Acceptance FY 2526CONSENT ITEM
E-6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: LEILA HASSEN, CITY LIBRARIAN
DATE: FEBRUARY 18, 2025
SUBJECT: ACCEPTANCE OF A LUNCH AT THE LIBRARY GRANT FROM THE
CALIFORNIA STATE LIBRARY
BACKGROUND:
The Azusa City Library has been awarded a grant in the amount of $16,677 from the California
State Library to support Lunch at the Library 2025 summer programming.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1) Approve and accept the $16,677 grant award from the California State Library.
ANALYSIS:
The Library is the recipient of the California State Library Lunch at the Library grant. This grant
provides funding for programs and materials related to the Summer Reading Program at Azusa
City Library, Bookmobile mobile library, and offsite locations in Azusa, including Parks and other
venues. Summer program components include learning and enrichment activities for youths, teen
volunteer and leadership opportunities, free books to build home libraries, and health and wellness
resources for families. These funds also support activities that coincide with the Azusa Unified
School District summer meal distribution program.
Approved
City Council
February 18, 2025
Lunch at the Library Grant Acceptance
February 18, 2025
Page 2
FISCAL IMPACT:
Upon City Council acceptance of this grant, Staff will prepare a budget amendment to increase the
FY 2024/25 budget by the grant award amount of $16,677 under account 28-30-513-158-6625.
This grant will support summer events at the Library and offsite locations in Azusa.
Prepared by:
Leila Hassen
City Librarian
Reviewed and Approved by:
Sergio Gonzalez
City Manager
Attachment:
1)Grant Award Letter
Library – Courts Building 916-323-9759
P.O. Box 942837 csl-adm@library.ca.gov
Sacramento, CA 94237-0001 www.library.ca.gov
January 14, 2025
Leila Hassen, City Librarian
Azusa City Library
729 N Dalton Ave
Azusa, CA 91702
Dear Leila Hassen,
We are pleased to approve the grant application for your Lunch at the Library Summer 2025
project for a total of $16,677 in state grant funds. Azusa City Library will receive $16,677 of the
award upon execution and approval of the grant agreement, certification, and claim forms.
Hard copies of this correspondence will not follow. Keep the entirety of the correspondence for
your files and consider these award materials your original documents.
This grant is governed by the attached Grant Agreement and Certification of Compliance, which
includes the project period, reporting requirements, and payment schedule. The approved
budget and application can be found in our grant management system, AmpliFund. Login to
AmpliFund here: www.gotomygrants.com
Please sign the claim and certification forms at the back of your award packet using the
DocuSign system. Should you have any questions regarding the use of DocuSign please
contact your grant monitor. Upon receipt of a completed claim form that is free of errors or
inaccurate information, the State Library processes it for routing to the Office of the State
Controller which ultimately issues the check. The total time for the claim form to be processed,
routed, payment issued, and mailed can be up to eight weeks, but is often a shorter timeframe.
If you still have not received payment after eight weeks, please contact your grant monitor.
The Grant Monitor assigned to your project is Robyn McCreight. She is available to assist you
throughout the year and can be reached via email at robyn.mccreight@library.ca.gov. Please
stay in touch with your Grant Monitor throughout the award period. Read the enclosed award
packet thoroughly and contact your Grant Monitor if you have any questions.
Best wishes for a successful project.
Respectfully yours,
Greg Lucas
California State Librarian
Docusign Envelope ID: 00353A75-7AE9-4FF0-8534-B7B108020285
Library – Courts Building 916-323-9759
P.O. Box 942837 csl-adm@library.ca.gov
Sacramento, CA 94237-0001 www.library.ca.gov
THE BASICS – YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.
Award #: LATL24-05A
Library/Organization: Azusa City Library
Project Title: Lunch at the Library Summer 2025
Award Amount: $16,677
Start Date: February 1, 2025
End Date: January 31, 2026
Please understand that it can take from six to eight weeks before grant funds are delivered.
If you have not received your payment after eight weeks, please contact your grant monitor.
REPORTING
Lunch at the Library 2025 participants are required to provide financial and narrative reports as
outlined in the grant terms and conditions: May 30, 2025, August 30, 2025, September 10,
2025, and November 30, 2025. Final financial and narrative reports by February 28, 2026; and
updates upon request. Reports will be submitted to the grant management system here:
www.gotomygrants.com
PAYMENTS
Please note this clarification regarding payments. Grant payments will be made based on the
payment schedule laid out in the Grant Term and Award Documentation. See item 41 in the Terms
and Conditions to view the payment schedule for your grant.
CONTACT
We want your project to be successful. Please work with your grant monitor and project consultant
in implementing your project:
Grant Monitor: Robyn McCreight
Monitor Phone Number: 916-603-6716
Monitor Email Address: Robyn.mccreight@library.ca.gov
Project Consultant Kaela Villalobos
Consultant Email Address kaela.villalobos@library.ca.gov
Cc:
Elizabeth Ram
Kaela Villalobos
Robyn McCreight
California State Library Fiscal Office
Docusign Envelope ID: 00353A75-7AE9-4FF0-8534-B7B108020285