HomeMy WebLinkAboutD-1 Staff Report - ARC Operation Contract AmendmentSCHEDULED ITEM
D-1
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: LUCY DEMIRJIAN, SENIOR PROJECT MANAGER
DATE: APRIL 21, 2025
SUBJECT: APPROVAL OF FIRST CONTRACT AMENDMENT WITH THE LOS
ANGELES CENTER FOR ALCOHOL AND DRUG ABUSE FOR
CONTINUED OPERATION OF THE AZUSA RESOURCE CENTER
BACKGROUND:
In response to the continuing homeless crisis, the City Council approved the interim housing
project on City-owned property at 975 W. Foothill Blvd. The Azusa Resource Center (“ARC”) is
a 25-unit interim housing site providing temporary housing and onsite supportive services to
persons experiencing homelessness with the goal to connect them to permanent housing.
The San Gabriel Valley Council of Governments (SGVCOG) assisted the City with the
procurement process and selection of a Site Operator based on the SGVCOG’s experience
managing multiple housing sites and ability to bring diverse collaborative partners to provide
inclusive, wrap-around homeless services. Following a formal bidding process, staff worked with
the SGVCOG in negotiating a contract with the Los Angeles Center for Alcohol and Drug Abuse
(L.A. CADA) for onsite supportive services beginning May 2024.
The initial contract approved by the SGVCOG in March 2024 and assigned to City of Azusa for
a one-year term. The ongoing need for interim housing requires an extension to the contract.
Staff is recommending exercising the additional 2-year extension with L.A. CADA, subject to
CPI adjustments, for continuity of services and in order to coincide with the biennial City Budget
adoption.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Approve the first amendment to the contract with L.A. CADA for continued operation of
the Azusa Resource Center for an additional 2-year term, subject to language
modifications acceptable to the City Attorney;
Approved
City Council
April 21, 2025
Contract Amendment with L.A. CADA for ARC Operations
April 21, 2025
Page 2
2) Direct staff to apply annual allocations from the Measure A Local Solutions Fund toward
the cost of the contract;
3) Direct staff to continue to seek grant funding to support the ARC operations and
programs; and
4) Allocate $1,049,677.94 for FY 2025-26 and $1,081,168.28 for FY 2026-27 from the
General Fund, while final funding sources are identified.
ANALYSIS:
The initial contract was awarded to L.A. CADA given their demonstrated experience in
operating similar sites, their proposed data reporting and responsiveness to inquiries, and their
ability to quickly onboard qualified staff. The cost for the initial contract with L.A. CADA was
$1,019,104.80 for the first year, or $111.68 per night bed rate, and is set to expire on May 19,
2025. The contract provides for two, one-year options to extend the term upon mutual agreement
of the parties with CPI adjustments not to exceed 3% annually.
Staff has negotiated terms for the amended agreement as follows:
1. Extend the term of the initial contract to extend services through June 30, 2025, to
coincide with the end of the fiscal year. During the first few months of operations, there
were savings in the monthly cost of services as participants were onboarded and L.A.
CADA recruited and trained staff. This will result in a positive balance that can be
applied to the additional 1.5 months in the current fiscal year under the same rate and
terms.
2. Exercise the extension to the agreement for 2 additional years, with annual CPI
adjustment of 3%. With the increased need for these types of services throughout the
region, it is critical to secure continued operations and management of the site.
FY 2025-26 not to exceed $1,049,677.94
FY 2026-27 not to exceed $1,081,168.28
L.A. CADA is a California nonprofit public-benefit corporation and licensed substance use and
behavioral treatment provider. The agency offers critical services across a wide continuum of
care and treatment, including outpatient, intensive outpatient, and residential programs. Their
staff of licensed, certified, and registered professionals provide client-centered, trauma-informed,
recovery-orientated services.
As the ARC Operator, L.A. CADA provides case management and supportive services, with the
goal of stabilizing participants and moving them into permanent housing. This effort includes
intake and assessment of participants to develop individualized housing and services plans to
help participants work toward housing and health goals. Case management includes linkage to
services such as health care, behavioral or mental health services, substance use treatment,
employment services. The operator provides connections to programs for which participants are
eligible, getting them document ready, increasing income opportunities, and offboarding
participants into permanent housing placements. L.A. CADA provides clients with daily meals
and provide 24/7 trauma informed staffing, security and property management.
Contract Amendment with L.A. CADA for ARC Operations
April 21, 2025
Page 3
FUNDING SOURCES
In the first year of operation, the ARC operational contract was funded through various sources,
as detailed below. Grant funding included Permanent Local Housing Allocation (PLHA)
program funds (State Senate Bill 2, 2017) and Rapid Housing Development (RoHD) Program
funds through the SGVCOG (Los Angeles County Measure H funding allocated to cities and
subregions as part of the Local Solutions Fund). Other grants sought were not approved for the
current year, thus requiring commitment from the General Fund reserve.
Funding Sources for Current Year Operations
TOTAL CONTRACT $1,019,104.80
PLHA Year 3 $207,286.00
PLHA Year 4 $212,152.00
PLHA Year 5 $169,507.00
RHoD (SGVCOG) $225,000.00
General Fund $205,160.00
Funding Sources for FY 2025/26 and 2026/27 Operations
In November 2024, Los Angeles County voters approved Measure A, a ½ cent sales tax
countywide that replaces Measure H. Measure A is expected to generate over $1billion annually
to maintain existing homeless housing and services to support people currently experiencing
homelessness in finding permanent solutions and expanding efforts to prevent homelessness in
LA County.
Measure A requires at-least 15% (or $96.3 million) of the Comprehensive Homelessness
Services funds to be allocated to the Local Solutions Fund (LSF) to support cities, Council of
Governments, and unincorporated areas. The LSF distribution will use a formula based on the
point-in-time count required by the United States Department of Housing and Urban
Development and/or similar measures of people experiencing homelessness, as the Los Angeles
County Board of Supervisors determines (LACoBOS).
Based on the formula approved by the LACoBOS, the City of Azusa will receive approximately
$278,000 in FY 2025-26. The City will be a subrecipient of the funds through the County’s
contract with the SGVCOG, who would be responsible for complying with all the terms and
conditions of Measure including reporting and progress on meeting metrics. It is important to
note that sales tax revenues generated in Azua for Measure A will average approximately $5
million annually. The amount approved by the LACoBOS represents only about 6% of what is
coming back directly. It also only covers about 20% of the costs to operate the ARC and
outreach services annually.
While Measure ZZ, approved by Azusa voters in November 2024, may provide potential funding
source for ongoing programs and services for the unhoused, it will need to compete with the
escalating costs of capital projects, public safety and other critical services Azusa residents
pledge to support with a “yes” vote. Staff continues to review and apply for appropriate grants to
offset the cost of on-going operations. If grants and other funding opportunities do not
materialize, a significant ongoing commitment will be required from the City’s General Fund.
Contract Amendment with L.A. CADA for ARC Operations
April 21, 2025
Page 4
FISCAL IMPACT:
The total cost of the proposed 2-year extension is $2,130,846.22. As staff prepares the upcoming
FY 2025-26 and 2026-27 Biennial Budget, City Council can allocate funding in the Homeless
Services account. Outside funding sources, such as Measure A LSF funding and other grant
awards, will be utilized first to offset the total fiscal impact to the General Fund. If approved, the
estimated Homeless Services funding for FY 2025-26 is $1,049,677.94 including $278,000 from
the LA County Measure A Fund and $771,677.94 from the City’s General Fund. Funding for
FY 2026-27 cost of $1,081,168.28 will also come from Measure A allocation, yet to be
determined, grants, other eligible sources and any remaining the remaining balance to be covered
by the General Fund. Staff will request funds through the upcoming Biennial Budget approval
process under General Fund account 10-10-180-000 and Measure A grant account 28-10-180-
000.
Prepared by:
Lucy Demirjian
Senior Project Manager
Reviewed and Approved by:
Sergio Gonzalez
City Manager
Attachments:
1) Amendment 1 to Agreement
2) Assignment of L.A. CADA Agreement to City of Azusa
45635.01000\31368292. 1
CITY OF AZUSA
FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
1. PARTIES AND DATE.
This First Amendment to the Assignment of the Agreement for Professional Services
(“First Amendment”) is entered into on the 21st day of April 2025, by and between the City of
Azusa (“City”) and Los Angeles Center for Alcohol and Drug Abuse (“Service Provider”), referred
to herein as the “Parties.”
2. RECITALS.
2.1 Agreement. The Parties accepted an assignment of an Agreement and accepted the
terms, rights, duties and obligations of the Operational Agreement between the San Gabriel Valley
Council of Governments (“SGVCOG”) and the Los Angeles Centers for Alcohol and Drug Abuse
(L.A. CADA) dated March 27, 2024 (collectively “Agreement”).
2.2 First Amendment. The Parties now desire to amend the Agreement in order to
extend the term of the agreement to continue providing site operations for the City’s interim-
housing center, the Azusa Resource Center (“ARC”).
3. TERMS.
3.1 Term. Pursuant to Section 2 of the Operational Agreement, the Parties have
mutually agreed to extend the initial term of the agreement to continue until June 30, 2025, subject
to the same terms and conditions contained in the original Agreement.
3.2 Further, the City hereby exercises the option to extend the term of the Agreement
for two additional one-year terms until June 30, 2027, unless earlier terminated, subject to an
annual 3% increase as provided in the Agreement.
FY 2025-26 not to exceed $1,049,677.94
FY 2026-27 not to exceed $1,081,168.28
45635.01000\31368292. 1
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this 21st day of April, 2025.
CITY OF AZUSA LOS ANGELES CENTER FOR ALCOHOL AND DRUG ABUSE
By:
Sergio Gonzales City Manager
By:
Juan Navarro Chief Executive Officer
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr. City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP City Attorney
1829490.1
ASSIGNMENT OF
PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN
SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
AND
LOS ANGELES CENTER FOR ALCOHOL AND DRUG
ABUSE
AND
THE CITY OF AZUSA
This assignment of the Agreement for Professional Services for Azusa Resource Center
(“Assignment”) is entered into by and between the San Gabriel Valley Council of Governments (the
“SGVCOG”), Los Angeles Center for Alcohol and Drug Abuse (“Service Provider”), and the City of Azusa
(“City”) and is dated to be effective as of the date executed by all Parties(“Effective Date”). SGVCOG, the
City, and Service Provider are collectively referred to herein as the Parties.
RECITALS
A. SGVCOG entered into an agreement dated March 28, 2024 with Service Provider (the
“Operational Agreement”) to operate and maintain a bridge housing site for individuals experiencing
homelessness located within the City.
B. The Parties have determined that it would be more efficient and beneficial for the City, in
lieu of SGVCOG to manage the Operational Agreement with the Service Provider. Section 13 of the
Operational Agreement provides the SGVCOG may assign the Operational Agreement to the City.
C. It is the desire of the Parties to assign the Operational Agreement from SGVCOG to the
City upon the terms and conditions set forth herein.
NOW THEREFORE, based on the above, the Parties agree as follows:
1. DEFINED TERMS. Except as otherwise defined herein, all capitalized terms used herein
shall have meanings set forth for such terms in the Operational Agreement.
2. ASSIGNMENT. The Parties individually and collectively agree as follows: (a) under the
terms hereunder, SGVCOG assigns the Operational Agreement, which is incorporated herein by reference,
to the City; (b) City accepts the Assignment under the terms hereunder; and (3) Service Provider approves
such Assignment under the terms hereunder. In accepting this Assignment, the City shall, as of the
Effective Date of this Assignment, assume all SGVCOG rights, duties and obligations arising under the
Operational Agreement. All rights, duties and obligations of Service Provider under the Operational
Agreement shall be as between Service Provider and the City. The Parties agree that as of the Effective
Date of this Assignment, SGVCOG shall have no further rights, duties or obligations under the
Operational Agreement. The Parties represent that they have thoroughly familiarized themselves with and
examined the Operational Agreement and this Assignment, understand their contents and have the
expertise and ability to implement the Operational Agreement and Assignment as provided herein.
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1829490.1
3. PAYMENT OF WORK PERFORMED. The Parties understand that prior to the
Effective Date of this Assignment that Service Provider may have performed services under the
Operational Agreement. In accepting this Assignment, Service Provider agrees to invoice the City for any
such services in accordance with the Operational Agreement and to look only to the City for payment and
the City agrees to pay Service Provider for those services as set forth in the Operational Agreement.
4. NOTICES. All notices required or permitted to be given under the Operational Agreement
shall be in writing and be personally delivered, or sent by facsimile, or overnight delivery service or
certified mail, postage prepaid and return receipt requested, addressed as follows:
To Service Provider: Juan Navarro, Chief Executive Officer
Los Angeles Center for Alcohol
and Drug Abuse
12070 Telegraph Rd, Suite 207
Santa Fe Springs, CA 90670
jnavarro@lacada.com
To City of Azusa: Sergio Gonzalez, City Manager
City of Azusa
213 E Foothill Blvd
Azusa, CA 91702
sgonzalez@azusaca.gov
5. ENTIRE AGREEMENT. This Assignment and the Operational Agreement contain the
entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein
and supersedes all other agreements or understandings, whether oral or written, or entered into between
SGVCOG, Service Provider, and City. No statements, representations, or other agreements, whether oral
or written, made by any party which are not embodied herein shall be valid and binding. No amendment
to this Assignment shall be valid and binding unless in writing duly executed by the Parties and their
authorized representatives. Any attempt to waive the requirement for a written amendment shall be void.
IN WITNESS WHEREOF, the Parties hereto have caused this Assignment to be effective as of
the date executed by all the Parties.
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1829490.1
SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS
By:
Name: Marisa Creter
Title: Executive Director
Date:
Approved as to Form:
By:___________________________
David DeBerry, General Counsel
CITY OF AZUSA
By:
Name: Sergio Gonzales
Title: City Manager
Date:
LOS ANGELES CENTER FOR
ALCOHOL AND DRUG ABUSE
By:
Name: Juan Navarro
Title: Chief Executive Officer
Date:
DocuSign Envelope ID: 92619CB3-9CE4-48BA-A145-8E8423650060
04/02/2024
04/10/2024
04/11/2024
1829490.1
EXHIBIT A
AGREEMENT
DocuSign Envelope ID: 92619CB3-9CE4-48BA-A145-8E8423650060
1829490.1
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PROFESSIONAL SERVICES AGREEMENT
SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
AGREEMENT FOR CONSULTANT SERVICES
WITH
LOS ANGELES CENTERS FOR ALCOHOL AND DRUG ABUSE
This Agreement for Consultant Services (“Agreement”) is made and entered into this 27th
day of March, 2024, by and between the San Gabriel Valley Council of Governments
(“SGVCOG”) and the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA)
(“Consultant”).
In consideration of the mutual covenants and conditions set forth herein, the parties agree
as follows:
1. Scope of Services.
Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to
the reasonable satisfaction of the SGVCOG, the services set forth in the attached Exhibit "A",
which is incorporated herein by this reference. As a material inducement to the SGVCOG to enter
into this Agreement, Consultant represents and warrants that it has thoroughly investigated the
work and fully understands the difficulties and restrictions in performing the work. Consultant
represents that it is fully qualified to perform such consulting services by virtue of its experience
and the training, education and expertise of its principals and employees.
Samantha Piedra (herein referred to as the “SGVCOG’s Project Manager”), shall be the
person to whom the Consultant will report to for the performance of services hereunder. It is
understood that Consultant shall coordinate its services hereunder with the SGVCOG’s Project
Manager to the extent required by the SGVCOG’s Project Manager, and that all performances
required hereunder by Consultant shall be performed to the satisfaction of the SGVCOG’s Project
Manager and Executive Director.
2. Term of Agreement.
This Agreement shall take effect March 27, 2024, and shall continue until May 19, 2025
("Term"), unless earlier terminated pursuant to the provisions herein. SGVCOG’s Executive
Director shall have the option to extend this Agreement for up to two additional one-year terms by
giving Consultant at least thirty (30) days written notice prior to the expiration of the Term or any
extension thereof. Any extended term shall be subject to the same terms and conditions contained
herein; provide that Consultant and SGVCOG shall negotiate any increase in Consultant’s hourly
rate, but in no event shall the increase exceed the lesser of 3% or the amount the Consumer Price
Index (“CPI”) for the Los Angeles-Anaheim-Riverside metropolitan area for the month
immediately preceding the adjustment date (the “Index Month”) as reported by the United States
Bureau of Labor Statistics.
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LA CADA – SGVCOG
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3. Compensation and Method of Payment.
(a) Task 1.2 shall be compensated on a deliverables basis for a fixed fee of Twenty-
Four Thousand Dollars ($24,000). Consultant shall invoice the SGVCOG for the following
deliverables and following amounts: (1) Completion of kick-off meeting in the amount of $1,500;
(2) Final approval of the Operations, Staffing and Service Plan in the amount of $2,500; and (3)
Recruiting efforts and onboarding of all staff needed to implement the Operations, Staffing, and
Service Plan and program start up supplies.
(b) Staffing and Labor Costs shall be paid on a fixed fee monthly basis in the amount
of Sixty-One Thousand Six Hundred Forty-One Dollars and Sixty-Seven Cents ($61,641.67), but
in no event to exceed Seven Hundred Thirty-Nine Thousand Seven Hundred Dollars ($739,700).
Materials and supplies shall be paid on a reimbursable basis as such costs are incurred, but in no
event to exceed Two Hundred Seventy-Nine Thousand Four Hundred Four Dollars and Eighty
Cents ($279,404.80) for those materials and supplies as are shown in Exhibit B. The total
Agreement is for a not to exceed amount of One Million Forty-Three Thousand One Hundred Four
Dollars and Eighty Cents ($1,043,104.80). No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until such extra
services and a price therefore have been previously authorized in writing and approved by the
Executive Director or her designee as an amendment to this Agreement; provided that Consultant
may allocate funds within the different categories upon written confirmation from the Executive
Director as long as such allocations do not affect the not to exceed amount. The amendment shall
set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by
SGVCOG to Consultant. Consultant shall be compensated in the manner and in the amounts
specified in “Exhibit B.” Consultant’s hourly rates shall remain fixed for the initial Term of this
Agreement.
(c) Each month Consultant shall furnish to SGVCOG an original invoice for, as
applicable, deliverables, work performed and expenses incurred during the preceding month.
SGVCOG shall independently review each invoice submitted by Consultant to determine whether
the charges for the deliverables, work performed, and expenses incurred are in accordance with
Exhibit “B”. The invoice shall include the following columns: Project Task, Labor Category, Date,
Detailed Comments of Work Performed, Individual Performing the Work and Title, Hourly Rate
and Hours. Consultant shall also provide timesheets and supporting documentation for each
invoice. In the event that no charges or expenses are disputed, the invoice shall be approved and
paid according to this Section. In the event any charges or expenses are disputed by SGVCOG,
SGVCOG shall withhold that portion of the invoice that is in dispute and remit the remainder.
With respect to Consultant’s fixed fee invoice for staffing and labor, to the extent Consultant did
not staff the site in accordance with the staffing levels shown in Exhibit “B”, Consultant shall
reduce the immediately following month’s bill fixed fee amount to reflect the deficiency.
(d) Except as to any charges or expenses disputed by SGVCOG, SGVCOG will use its
best efforts to cause Consultant to be paid within thirty (30) days of receipt of Consultant's invoice
meeting the requirements herein.
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4. Priority of Documents.
This Agreement and any attached Exhibits or documents incorporated herein by reference
are intended to describe the Parties complete agreement, however, in the event of any conflict with
the provisions of this Agreement and the Exhibits, this Agreement shall control.
5. Inspection and Access to Consultant's Books and Records.
Consultant shall provide SGVCOG, or other agents of SGVCOG, such access to and shall
maintain all documents and records demonstrating or relating to Consultant's performance of
services pursuant to this Agreement. Consultant shall maintain all ledgers, books of account,
invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work,
services, expenditures and disbursements charged to SGVCOG pursuant to this Agreement. All
such documents or records shall be maintained in accordance with generally accepted accounting
principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of
the services provided by Consultant pursuant to this Agreement. All such documents or records
shall be maintained for three (3) years from the date of execution of this Agreement and to the
extent required by laws relating to audits of SGVCOG and its expenditures.
6. Ownership of Documents.
All original maps, models, designs, drawings, photographs, studies, survey, reports, data,
notes, computer files, files and other documents prepared, developed or discovered by Consultant
in the course of providing any services pursuant to this Agreement shall be the sole property of the
SGVCOG and may be used, reused or otherwise disposed of by the SGVCOG without the
permission of the Consultant. Upon satisfactory completion of, or in the event of expiration,
termination, suspension, or abandonment of this Agreement, Consultant shall turn over to
SGVCOG all such maps, models, designs, drawings, photographs, studies, surveys, reports, data,
notes, computer files, files and other documents which Consultant may have prepared for use in
performing services hereunder. With respect to computer files, Consultant shall make available to
the SGVCOG, upon reasonable written request by the SGVCOG, the necessary computer software
and hardware for purposes of accessing, compiling, transferring and printing computer files.
Consultant shall have not liability for SGVCOG’s for reuse of maps, models, designs,
drawings, photographs, studies, survey, reports, data, notes, computer files, files and other
documents produced under this Agreement or modifications thereof for any purpose other than
those authorized under this Agreement without the written authorization of Consultant.
7. Status of Consultant.
Consultant is and shall at all times remain a wholly independent contractor and not an
officer, employee or agent of SGVCOG. Consultant shall have no authority to bind SGVCOG in
any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against
SGVCOG, whether by contract or otherwise, unless such authority is expressly conferred under
this Agreement or is otherwise expressly conferred in writing by SGVCOG.
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The personnel performing the services under this Agreement on behalf of Consultant shall
at all times be under Consultant's exclusive direction and control. Neither SGVCOG, nor any
elected or appointed boards, officers, officials, employees, or agents, shall have control over the
conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in
this Agreement. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees or agents are in any manner officials, officers, employees,
members or agents of SGVCOG.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by
SGVCOG, including but not limited to eligibility to enroll in the Public Employees Retirement
System as an employee of SGVCOG.
In the event that Consultant or any employee, agent, or subcontractor of Consultant
providing services under this Agreement claims or is determined by an authority having
jurisdiction over SGVCOG, to not be a wholly independent contractor, then Consultant shall
indemnify and reimburse SGVCOG for any costs, including attorneys’ fees, that SGVCOG incurs
arising out of such claim or determination including, but not limited to, any benefits SGVCOG is
required to provide, or payroll taxes or Workers” Compensation claims it is required to pay, as
well as for the payment of any penalties and interest on such contributions.
8. Deficient Services.
Consultant represents and warrants that it has the qualifications, experience, and facilities
necessary to properly perform the services required under this Agreement in a thorough,
competent. and professional manner. Consultant shall at all times faithfully and competently,
perform all services described herein. In meeting its obligations under this Agreement, Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by persons
engaged in providing services similar to those required of Consultant under this Agreement.
SGVCOG may disapprove services that do not conform to these standards and practices and may
withhold or deny compensation for deficient services. Upon disapproval of services by SGVCOG,
Consultant shall immediately re-perform, at its own costs, the services that are deficient.
SGVCOG shall endeavor to notify Consultant in writing of the existence of such deficient services
in a timely manner, although its failure to do so shall not affect any remedy it may have under this
Agreement or at law with respect to such deficient services. No approval, disapproval, or omission
to provide approval or disapproval shall release Consultant from any responsibility under this
Agreement.
9. Compliance with Applicable Laws; Permits and Licenses.
Consultant shall keep itself informed of and comply with all applicable federal, state and
local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this
Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to
perform the services set forth in this Agreement. Neither SGVCOG, its member agencies, nor any
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of their respective elected or appointed boards, officers, officials, employees, or agents, shall be
liable, at law or in equity, as a result of any failure of Consultant to comply with this Section.
10. Nondiscrimination.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement and will
comply with all rules and regulations of SGVCOG relating thereto. Such nondiscrimination shall
include, but not be limited to, the following: employment; upgrading; demotion; transfers;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or
on behalf of Consultant in performing this Agreement, state either that it is an equal opportunity
employer or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental
handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for
any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
11. Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant employ
such unauthorized aliens for the performance of services covered by this Agreement, and should
any liability or sanctions be imposed against SGVCOG for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse SGVCOG for the cost of all such liabilities or
sanctions imposed, together with any and all costs, including reasonable attorney fees, incurred by
SGVCOG.
12. Conflicts of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, (but not including ownership of stock in a publicly
traded company), which would conflict in any manner with the interests of SGVCOG or which
would in any way hinder Consultant's performance of services under this Agreement. Consultant
further covenants that in the performance of this Agreement, no person having any such interest
shall be employed by it as an officer, employee, agent or subcontractor without the express written
consent of the SGVCOG. Consultant agrees to at all times avoid conflicts of interest or the
appearance of any conflicts of interest with the interests of SGVCOG in the performance of this
Agreement.
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13. Assignment.
The expertise and experience of Consultant are material considerations for this Agreement.
SGVCOG has an interest in the qualifications of and capability of the persons and entities who
will fulfill the duties and obligations imposed upon Consultant under this Agreement. In
recognition of that interest, Consultant shall not assign or transfer any of its duties or obligations
under this Agreement or any portion thereof, without the prior written consent of the SGVCOG.
Any attempted assignment shall be ineffective, null and void, and constitute a material breach of
this Agreement entitling SGVCOG to any and all remedies at law or in equity, including summary
termination of this Agreement. The SGVCOG may assign this agreement to the city of Azusa upon
written notice to the Consultant and that in executing this Agreement Consultant consents to such
assignment.
14. Indemnification.
To the greatest extent permitted by California law, Consultant shall indemnify, defend with
counsel approved by SGVCOG, and hold harmless SGVCOG, its member agencies, and their
respective elected and appointed boards, officers, officials, employees and volunteers
("Indemnitees") from and against all liability, loss, damage, expense, cost (including without
limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every
nature arising out of or in connection with:
(1) Any and all claims under Workers’ Compensation Act and other employee
benefit acts with respect to Consultant’s employees or Consultant’s contractor’s employees
arising out of Consultant’s work under this Agreement; and
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement, regardless
of SGVCOG’s passive negligence, but excepting such loss or damage which is caused by
the sole active negligence or willful misconduct of the SGVCOG. Should SGVCOG in its
sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall
reimburse the SGVCOG its costs of defense, including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall
promptly pay any final judgment rendered against the Indemnitees. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and
inclusive as is permitted by the law of the State of California and will survive termination
of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to
extend to any third-party indemnification rights of any kind.
(3) The Consultant's obligations to indemnify, defend and hold harmless the
Indemnitees shall survive termination of this Agreement.
15. Insurance.
. Without limiting its obligations pursuant to this Agreement, Consultant shall procure and
maintain, at Consultant’s own cost and expense and for the duration of this Agreement, the
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insurance coverage as set forth herein. All insurance policies shall be subject to approval by
SGVCOG as to form and content. These requirements are subject to amendment or waiver if so
approved in writing by the SGVCOG. Insurance is to be placed with insurers with a current A.M.
Best's rating of no less than A-VII. Consultant shall provide the following scope and limits of
insurance:
15.1 Minimum Scope of Insurance. Coverage shall be at least as broad as:
Insurance Services Office form Commercial General Liability coverage
(Occurrence Form CG 0001).
Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile
Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms
subject to the written approval of the SGVCOG.
Workers' Compensation insurance if and as required by the California Labor Code
and Employer's Liability insurance covering all persons providing services on behalf of the
Consultant and all risks to such persons under this Agreement.
Professional liability insurance appropriate to the Consultant's profession.
15.2 Limits of Insurance. Consultant shall maintain limits of insurance no less than:
General Liability: $1,000,000 minimum limit written on an occurrence basis for
bodily injury, death and property damage.
Automobile Liability: $1,000,000 minimum limit written on an occurrence basis
for bodily injury, death and property damage.
Workers' Compensation and Employer's Liability: Workers' Compensation as
required by the Labor Code of the State of California and Employers Liability limits of
$1,000,000 per accident.
Professional Liability: $1,000,000 minimum limit per claim. If such insurance is
on a claims-made basis, Consultant agrees to keep such insurance in full force and effect
for at least three years after termination or date of completion of this Agreement.
15.3 Other Provisions. Insurance policies required by this Agreement shall
contain the following provisions:
15.4 All Policies. Each insurance policy required herein, other than professional
liability shall provide that the coverage shall not be non-renewed, cancelled or reduced by
the insurer or Consultant except after at least ten (10) days' prior written notice by Certified
mail, return receipt requested, has been given to SGVCOG. As soon as Consultant
becomes aware, it shall provide to SGVCOG notice of suspension or voiding of any
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coverage or reduction in coverage which results in Consultant not meeting the minimum
requirements set forth in this Agreement.
15.5 General Liability and Automobile Liability Coverages. SGVCOG, its
member agencies, and their respective elected and appointed boards, respective elected and
appointed officers, members, employees, and agents (“Additional Insureds”), shall be
named as additional insureds on all policies of general liability, property damage, and
automotive liability insurance for all work performed by Consultant under this Agreement.
The coverage shall contain no special limitations on the scope of protection afforded to the
Additional Insureds.
Consultant's insurance coverage shall be primary insurance with respect to the
Additional Insureds.
Any failure to comply with the reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to SGVCOG, and its
respective elected and appointed officers, officials, members or employees.
15.6 Workers' Compensation and Employer's Liability Coverage. Unless the
SGVCOG otherwise agrees in writing, the insurer shall agree to waive all rights of
subrogation against the Additional Insureds for losses arising from services performed by
Consultant.
15.7 Other Requirements. Consultant agrees to deposit with SGVCOG, at or
before the performance of any services under this Agreement, certificates of insurance and
additional insured endorsements or a copy of the policy evidencing same, necessary to
satisfy SGVCOG that Consultant has complied with the insurance provisions of this
Agreement. The certificates and endorsements are to be signed by a person authorized by
that insurer to bind coverage on its behalf. SGVCOG reserves the right to inspect complete,
certified copies of all required insurance policies, at any time.
Consultant shall include all subcontractors, if any, as insureds under its policies or furnish
separate certificates and endorsements from each subcontractor evidencing the same minimum
coverage requirements that Consultant must provide.
Any deductibles or self-insured retentions must be declared to and approved by SGVCOG,
such approval not to be unreasonably withheld.
All policies of insurance, except professional liability insurance, shall be issued by an
insurance company which is authorized to do business in the State of California or is otherwise
approved in writing by SGVCOG.
16. Termination of Agreement.
Notwithstanding anything to the contrary herein, SGVCOG may terminate this Agreement,
with or without cause, at any time by giving thirty (30) days’ written notice of termination to
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Consultant. In the event such notice is given, Consultant shall cease immediately all work in
progress, unless the notice provides otherwise, except those services necessary to effectuate the
termination. Upon termination of this Agreement, Consultant shall furnish to SGVCOG a final
invoice for work performed and expenses incurred by Consultant, as required by this Agreement.
SGVCOG shall not be liable for any claim of lost profits.
17. Default.
In the event either party defaults in its obligations hereunder, the non-defaulting party may
declare a default by written notice to the defaulting party. The notice shall specify the basis for
the default and the cure, which cure shall be implemented within thirty (30) days of the date of the
notice or such longer time as may be provided in the notice. If cure is not made within the time
provided in the notice, then this Agreement shall terminate and the non-defaulting party shall have
all remedies available under this Agreement and the law.
18. Notices.
All notices required or permitted to be given under this Agreement, except for notices
regarding default, breach, termination, or changes to insurance shall be delivered via email to the
individuals listed below. Notice of default, breach, termination, or changes to insurance shall be
delivered in writing and shall be personally delivered, or sent by facsimile or certified mail, postage
prepaid and return receipt requested, addressed as follows:
To SGVCOG: Marisa Creter, Executive Director
San Gabriel Valley Council of Governments
1333 S. Mayflower Avenue, Suite 360
Monrovia, CA 91016
mcreter@sgvcog.org
with a copy to: David DeBerry, SGVCOG General Counsel
Woodruff & Smart
555 Anton Blvd., Suite 1200
Costa Mesa, CA 92626
ddeberry@woodruff.law
To Consultant: Juan Navarro, Executive Director
Los Angeles Centers for Alcohol and Drug Abuse
12070 Telegraph Rd., Suite 207
Sante Fe Springs, CA 90670
Notice shall be deemed effective on the date emailed, personally delivered, or transmitted
by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United
States Postal Service.
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19. Binding Effect.
This Agreement shall be binding upon the heirs, executors, administrators, successors and
assigns of the parties.
20. Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by SGVCOG of any work or services by Consultant shall not constitute a waiver of
any of the provisions of this Agreement.
21. Law to Govern; Venue.
This Agreement shall be interpreted, construed and governed according to the laws of the
State of California. In the event of litigation between the parties, venue in state trial courts shall
lie exclusively in the County of Los Angeles. In the event of litigation in a U.S. District Court,
venue shall lie exclusively in the Central District of California, in Los Angeles.
22. Entire Agreement.
This Agreement, including the exhibits attached hereto, which are incorporated herein by
this reference, is the entire, complete, final and exclusive expression of the parties with respect to
the matters addressed therein and supersedes all other agreements or understandings, whether oral
or written, or entered into between Consultant and SGVCOG prior to the execution of this
Agreement. No statements, representations or other agreements, whether oral or written, made by
any party which are not embodied herein shall be valid and binding. No amendment to this
Agreement shall be valid and binding unless in writing duly executed by the parties or their
authorized representatives. Any attempt to waive the requirement for a written amendment shall
be void.
23. Section Headings.
The section headings contained in this Agreement are for convenience and identification
only and shall not be deemed to limit or define the contents to which they relate.
24. Severability.
If any term, condition or covenant of this Agreement is declared or determined by any
court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of
this Agreement shall not be affected thereby and the Agreement shall be read and construed
without the invalid, void or unenforceable provision(s).
25. Time is of the Essence.
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Time is of the essence in the performance of this Agreement. Consultant shall do all
things necessary and incidental to the prosecution of Consultant’s work.
26. Delays.
Neither Party shall be liable for damages, including liquidated damages, if any, caused by
delay in performance or failure to perform due to causes beyond the control of such Party. Such
causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state
or local governments, court orders, fires, floods, epidemics, strikes, embargoes, and unusually
severe weather. Consultant’s sole remedy for delays outside its control shall be an extension of
time. Consultant must document any delay and request an extension of time in writing at that the
time of the delay to the satisfaction of SGVCOG.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
the day and year first above written.
“CONSULTANT”
By______________________________________
Title: ____________________________________
Date: ____________________________________
By______________________________________
Title: ____________________________________
Date: ____________________________________
SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
By______________________________________
MARISA CRETER
Executive Director
Date: ____________________________________
APPROVED AS TO FORM:
________________________________________
DAVID DeBERRY
General Counsel
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03/27/2024
CEO
03/27/2024
CEO
03/28/2024
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EXHIBIT A: SCOPE OF WORK
Task 1.1 Project Management
The Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) will host monthly meetings
with the project team once the site operation period begins to discuss onsite service provision,
client needs, site needs, community feedback, and other operational updates. L.A. CADA will also
be responsible for providing a monthly report in a format approved by the SGVCOG and the City
demonstrating aggregate enrollment and exit data and provision of/connection to services. The site
must comply with housing first best practices which are exemplified by LAHSA’s interim housing
requirements linked here.
L.A. CADA shall also establish a group message thread or other means of constant, daily, real-
time communication with the assigned staff from both the SGVCOG and City so that both parties
are aware of issues at the site such as upcoming vacancies, maintenance issues, incidents, and other
issues that require immediate feedback and/or action.
In addition to conferencing with SGVCOG and City staff, L.A. CADA will host monthly case
conferencing meetings with SPA 3 service providers to help establish a “whatever it takes”
approach to get the clients the resources they need to be permanently housed. The intent of these
meetings will be to create a “central command”-type framework that is focused on gathering the
agencies’ collective resources and relationships to permanently house clients.
L.A. CADA will make the site available for tours hosted by SGVCOG and City staff as requested
by either SGVCOG or City staff. Tours will take place on an as needed basis on weekdays between
9AM and 5PM with at least 48-hour notice provided.
Deliverables:
• Monthly meeting agendas and meeting notes (12);
• Monthly Reports (12);
• Monthly case conferencing meetings (12);
• Facilitate onsite tours (as needed)
Task 1.2 Plan Development & Staff Onboarding (TIME AND MATERIALS BASED)
L.A. CADA will hold a kick-off meeting the week of April 1st and will present the updated
Operations, Staffing, and Services Plan (Plan) during this meeting. The Plan will be considered
final after review and approval by SGVCOG and City staff. Work with the SGVCOG and City
staff to update the Operations, Staffing, and Services Plan (Plan) for the site, which is included as
Appendix D. The Plan will outline how the site will be operated - including referrals, intake and
exit procedures, and ongoing service provision - to ensure that all participants receive the resources
that they need to stabilize and move into permanent housing as quickly as practicable. The Plan
will operationalize how L.A. CADA will work with stakeholders to maximize participant and
program success by balancing on-site services with existing services available through CES, the
County of Los Angeles, and the City’s existing services contracts and resources, which are
described in more detail in the Project Description. The Plan will outline roles and responsibilities
for onsite staff, as well as how these staff will work with other off-site staff and services. Staff
must have sufficient training and experience to be able to provide trauma-informed care to clients
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living at the site. The Plan will also outline the approach to ensure that all needed services are
available for the site's participants, and for services not available at the site, where the services can
be found and how they would be accessed. For example, the Plan should maximize participant
connection to these existing services and strengthen coordination with participants’ existing case
managers and housing navigators. L.A. CADA should include specific partnership opportunities
with additional service providers and agencies in the region providing resources to individuals
experiencing homelessness. L.A. CADA should include any additional Plan components required
to ensure site safety, provision of services, and other components recommended by L.A. CADA.
Concurrent with the development of the plan, L.A. CADA should begin recruiting and onboarding
efforts to staff the site by the operations date. Staff must be fully onboarded prior to May 20, 2024.
Task 2 Site Operation
L.A. CADA will operate the site for one year, from May 20, 2024 to May 19, 2025, with two, one-
year options to extend the term if mutually agreed upon by contract holder and L.A. CADA. L.A.
CADA will operate the site in accordance with the approved Operations, Staffing, and Services
Plan.
L.A. CADA should maintain a 95% occupancy rate. L.A. CADA must ensure that any vacant units
are prepared to accommodate a new client within 2 days of vacancy occurrence. The City Staff
and L.A. CADA will identify the initial 25 residents prior to opening and will work with L.A.
CADA to access and manage a waitlist of clients to fill vacancies as they occur.
The City Staff will mostly work traditional business hours. However, clients may be referred on
evenings or weekends. L.A. CADA staff should be able to accommodate clients at these times and
may finalize the intake process the following morning or business day once appropriate staff are
present. At the time of intake, the L.A. CADA will confirm each client’s eligibility for the program.
If the client is not eligible, or is better suited for another existing program, the L.A. CADA will
inform the City Staff and recommend another resource that better fits the client’s needs. All staff
will work together to connect the client to that resource as quickly as practicable.
All staff assigned to ARC must have sufficient training and experience to provide trauma-
informed care at ARC.
Staffing:
Role FTE
Equivalent
Schedule Description
Program/Site
Manager
1 M-F 8-5 Responsible for oversight of program management
and supervision of program staff. Assign staff to
program tasks and assure their completion. Provide
guidance as needed. Ensure that staff adhere to all
funder requirements and established program policies
and procedures. Coordinate with the program team on
any necessary data collection and continuous quality
improvement activities. Establish relationships with
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community partners to ensure delivery of
comprehensive services.
Case Manager 1 M-F 10-
7
Case manager will provide support to residents
during daytime, business hours, and the second case
manager will provide evening support. The goal is to
ensure all clients participate in case management and
have a housing and income plan. The Case Manager
will conduct program intakes and exits, provide case
management as needed, coordinate with participants’
existing case managers and housing navigators, and
connect participants to supportive services as
needed. Develop a housing plan with each client. All
clients should be document ready within 60 days of
intake.
Housing
Navigator/
Resources
Specialist
1 T-S 10-7 Identify and pursue housing opportunities for clients
based on their housing plan. Identify barriers to
housing and address them. Help clients acquire
paperwork and documents needed for housing. Assist
clients in completing applications and attending
viewings. Help tenants obtain security deposit
assistance.
Custodian 1 Maintain site overall site cleanliness including tiny
home exteriors, restroom and laundry facilities
interiors and exteriors, and common areas. Provide
facility maintenance and notify the SGVCOG and
City of Azusa staff of any required repairs that require
outside vendors to complete.
Resident
Support/
Security
5 24/7 Provide coverage of the site during evening and
weekend hours. Support residents in using the
facilities (facilitate meals, showers, laundry) and
mediate immediate needs of participants. All staff
must be trained in crisis response, de-escalation, and
awareness of all emergency protocols.
Provide safety checks, walk rounds to ensure facility
and client safety; check clients in and out; respond to
clients’ needs and emergencies. Connect clients to
appropriate staff and/or emergency personnel during
crises.
Services:
• Case management- The Case Manager will meet with each client weekly and create a
housing and services plan for each client. The Plan should support clients in achieving
document ready status, identify income increasing opportunities, and provide additional
services as needed to help clients stabilize and work towards housing and health goals.
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• Housing Navigation- The Housing Navigator will meet with each client as needed to secure
housing and at least 2 times per month.
• 24/7 security- L.A. CADA will provide 24/7 security in accordance with the Operations
and Services Plan.
• Daily meal service- L.A. CADA will provide each client with three ready to eat meals daily
which are either prepared onsite or delivered to the site.
Program Policies and Procedures: Eligibility and Referrals, Program Intake, Program Exit
• Program Eligibility: This section of the Plan will identify eligible clients. Eligible clients
are expected to include persons experiencing homelessness (PEH), with a local preference
for those with a connection to Azusa that can manage their Activities of Daily Living (i.e.,
ability to transfer in and out of a bed, bathe, dress, and address hygiene needs
independently). L.A. CADA will perform participant intake.
• Referrals Process: This section of the Plan will outline the referrals process. At this time,
it is anticipated that participants will be referred by referring agencies - which are
anticipated to include Union Station Homeless Services (USHS), LAHSA, City of Azusa,
and other SPA 3 services providers based on field interactions with individuals
experiencing homelessness in Azusa - using a standardized referral form which will be
submitted to the assigned City Staff. The City will then present the referral form to L.A.
CADA, who will be responsible for assessing the reason for the client referral and
determining if the client meets ARC’s eligibility criteria.
• Program Intake: L.A. CADA will establish an intake process and procedures in the Plan
and ensure all clients are enrolled in HMIS. After a Referring Agency refers a client, they
will facilitate a warm hand off at the site. If for any reason during the intake the client has
needs that cannot be met at the site, L.A. CADA must provide an alternative solution and
help City Staff connect the client to other services.
• Housing and Services Plan: Following intake and assessment, L.A. CADA must work
with each participant and any Case Manager and/or Housing Navigator to develop a
Housing and Services Plan. The Plan should include existing services to which to connect
the participant. If the participant already has a Housing and Services Plan, L.A. CADA will
work with the participant and their existing housing navigator to update the plan as
necessary. L.A. CADA will work with the participant and other assigned case managers to
complete a monthly update to assess progress towards achieving the goals defined in the
Housing and Services Plan.
• Onsite Engagement and Activities: L.A. CADA should provide activities for residents
during weeknights and weekends to assist in community building and personal
development. Some examples of activities include 1.) education and training sessions such
as credit repair, 2.) health and wellness activities such as yoga, mediation, grooming, and
3.) recreational activities including crafting, game nights, movie nights, etc. These events
are key to creating a sense of community on site and to helping residents build relationships
with each other. L.A. CADA should utilize its internal programs, local programs, mobile
services, and volunteer groups to support the provision of onsite activities. L.A. CADA
may also provide transportation to public events hosted by City of Azusa Recreation and
Community Services. L.A. CADA will also collaborate with additional SGVCOG-funded
workforce development programs that will come on site to meet with clients.
• Transportation: L.A. CADA will be responsible for all participant transportation,
including facilitating/providing transportation to fulfill participant needs. L.A. CADA may
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use a company vehicle, provide transportation through rideshare, dial-a-ride, transit
vouchers, and/or other opportunities to ensure participants are able to attend meetings,
appointments, unit viewings, treatments, etc. L.A. CADA will have the role of tracking
transportation services provided and include updates in reporting data.
• Community Rules: L.A. CADA will develop policies and procedures for individual units
and communal areas to ensure safety of all participants. The community rules should
manage the use of onsite facilities including restrooms and laundry rooms, dog run, picnic
tables, and other outdoor spaces. The rules should establish smoking and non-smoking
areas, participant trash disposal, and guidelines for locker use and mail distribution.
• Program Exit: L.A. CADA will develop policies and procedures that adhere to best
practices for exiting participants from the site. These practices include striving to move
participants out of the Program and into permanent housing as quickly as possible, assisting
with reunification services or assisting the participant with self-resolving their housing
bridge, and otherwise assisting participants in fulfilling their Housing and Services Plan
(Plan). The policies and procedures should also establish expectations for lengths of stay
and when participants should otherwise be exited from the program (e.g. not utilizing a
unit; long term hospitalization; incarceration). Exiting a participant should be held for the
most extreme situations; client outbursts or client violations of the rules alone are not a
reason to exit someone from the program. While clients are expected to follow all site rules,
L.A. CADA should maintain flexibility and understanding to ensure their decision centers
helping the client. L.A. CADA should also have clear communication with participants
surrounding their program exit. L.A. CADA should also ensure that, when exits are deemed
necessary, clients are exited with support and referrals to any other available programs or
resources that fit their needs. Program exits should be seen as a last resort for clients. Exits
must be in accordance with the approved Plan.
• Safety Concerns: L.A. CADA will establish protocols when a participant is deemed a risk
to the safety of L.A. CADA’s staff or other participants. L.A. CADA must have a policy
about how to manage the return of participants who are exited due to concerns about the
safety of other participants or staff created by the exited participant. L.A. CADA must train
all relevant staff members on a de-escalation policy. The ultimate goal of L.A. CADA
should be to keep clients housed and to help fulfill client’s housing plans, while
maintaining a safe and healthy on site environment.
Site Management and Oversight
• L.A. CADA will perform the following tasks:
o Provision of three meals per client prepared onsite or delivered to the site daily
o 24/7 site staffing and procedures
Including 24/7 secured entry, security and locking of client lockers section,
etc.
L.A. CADA should be prepared to handle any walk-ups to the site and to
distribute any needed referral to services. Walk-ups should be referred to a
referring agency.
o Coordinate with the City to facilitate trash pick-up and regular cleaning of the site
and ensure the facility remains sanitary. Trash pick-up will be provided by the City.
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o Maintain site accessibility. The City will provide ADA accessible units and paths
of travel. L.A. CADA will maintain accessible paths of travel and provide
reasonable accommodation for the laundry room and other amenities as needed.
o Coordinate with volunteers and accept and distribute donations as appropriate.
o Ensure that the site is operated in a way that is consistent with its intended use and
ensure that the City maintains their warranties on the product. Should issues arise
that prevent L.A. CADA from operating the site consistent with expectations, L.A.
CADA is responsible for notifying the City within twenty-four (24) hours.
o Ensure that the facility remains sanitary, healthful, and otherwise safe for its
intended or actual use.
o Promptly and appropriately respond to the needs of participants, including referrals
to medical, mental health, and other relevant service providers.
o Promptly and appropriately respond to any maintenance needs. For non-
emergencies, L.A. CADA should contact the assigned city contact to resolve the
issues in a timely manner. For an emergency maintenance problem, L.A. CADA
should contact any needed entity (example: plumber, locksmith, etc.).
Communication with SGVCOG and City of Azusa
• L.A. CADA must keep City of Azusa (City) up-to-date with how many beds are available,
which includes doing the following:
o Providing consistent communication on vacancies, available units, anticipated
move-outs, etc.
o Remaining flexible and communicating on time to do warm hand-offs of new
clients.
o Communicating with City on expectations on when they should be called to the
site, when City will be on site doing check-ins with clients, and any other client-
related updates.
• L.A. CADA must keep the SGVCOG and City up-to-date on any major updates, changes,
incidents, etc.
o This includes consistent teamwork and communication to keep the site operating
well.
o For emergencies and urgent matters, L.A. CADA will contact the appropriate City
staff immediately via email and/or cell phone. If incidents occur onsite, City staff
will be notified and provided an incident report within 24 hours.
Case Management, Housing Navigation, and Connection to Existing Services
• Coordination with Existing Case Managers and Housing Navigators: L.A. CADA will
coordinate with participants’ existing Case Managers and Housing Navigators will occur
to facilitate linkage to services and referrals to permanent housing. The Plan will outline
how to efficiently coordinate with existing case managers and housing navigators.
• Site-Based Case Management and Housing Navigation: L.A. CADA will provide case
management services to assist participants in accessing permanent housing through
referrals to housing programs, such as Rapid Rehousing, Permanent Supportive Housing,
and affordable housing, or assisting the participant in self-resolving their housing bridge.
The Plan will outline how to efficiently provide case management and housing navigation
at the site and in collaboration with existing offsite resources. This includes both how
DocuSign Envelope ID: B01D28E9-BDEC-498A-A98B-334E9B5D8E8ADocuSign Envelope ID: 92619CB3-9CE4-48BA-A145-8E8423650060
Page 18 of 19
1829360.1
clients will be connected to vouchers and how clients will be supporting in securing
housing where the vouchers can be used.
• Connection to Existing Services: In addition to housing support, case management should
include linkage to services, including but not limited to health care, behavioral or mental
health services, substance use treatment, employment services, and identifying
transportation to those services. L.A. CADA is expected to connect participants to existing
services in SPA 3 as needed.
Staffing Levels, Qualifications, and Schedule
• L.A. CADA, in accordance with the Plan, will provide full time case management and
housing navigation, 24/7 security monitor/resident aide staffing, facilitate clients’ needs
including showers, meals, and connection to additional services, and provision of 3 meals
per day for clients. L.A. CADA must notify the Contract Holder within 48 hours of any
staffing changes. L.A. CADA is required to fulfill staffing vacancies as soon as possible,
with immediate replacement being the preferred approach.
• L.A. CADA will staff the site with individuals who have sufficient training and experience
to be successful at a low-barrier shelter.
Support Securing Additional Funding and Resources
• L.A. CADA will maximize connections to programs for which participants are eligible, for
example Medicaid/Medi-Cal, Supplemental Security Income (SSI), and Social Security
Disability Insurance (SSDI). The Plan will also include coordination with the SGVCOG,
and City to engage community groups and members by pursuing donations to support the
site. This could include donations of food, clothing, funding, or other resources. L.A.
CADA will not be expected to lead this effort however will be asked to provide
recommendations, connections, and support the outreach efforts.
Deliverables: Onsite staffing in accordance with Plan; 24/7 security; 3 meals per day for 25
individuals.
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Page 19 of 19
1829360.1
Exhibit B- Compensation
Task 1.2
Not to Exceed $24,000, billed on deliverable basis:
$1,500 for kick off meeting, $2,500 for final services
plan, $20,000 for program start up
Task 1.1 and Task 2
Invoiced monthly based on time and materials, not to
exceed $1,019,104.80
FTE Hours
Hourly
Rate Total
Staffing 10 $ 739,700.00
Program / Site Manager 1 2080.00 $ 42.00 $ 87,360.00
Housing Navigator / Resource Specialist 1 2080.00 $ 30.00 $ 62,400.00
Case Manager 1 2080.00 $ 30.00 $ 62,400.00
Resident Support Supervisor 1 2080.00 $ 32.50 $ 67,600.00
Custodian 1 2080.00 $ 25.00 $ 52,000.00
Resident Support 5 10400.00 $ 25.00 $ 260,000.00
Fringe Benefits (25%) $ 147,940.00
Other Direct Costs
Program Supplies $ 14,000.00
Office Supplies $ 8,750.00
Household Supplies $ 14,000.00
Client Food Costs $ 118,625.00
Lease Vehicle $ 9,200.00
Gasoline and small repair for vehicle $ 5,640.00
12% De minimis $ 109,189.80
TOTAL $ 1,019,104.80
DocuSign Envelope ID: B01D28E9-BDEC-498A-A98B-334E9B5D8E8ADocuSign Envelope ID: 92619CB3-9CE4-48BA-A145-8E8423650060
Certificate Of Completion
Envelope Id: B01D28E9BDEC498AA98B334E9B5D8E8A Status: Completed
Subject: Complete with DocuSign: Professional Services Agreement LA CADA - Clean 3-27-24.pdf
Source Envelope:
Document Pages: 19 Signatures: 4 Envelope Originator:
Certificate Pages: 2 Initials: 0 Levonn Gardner
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1333 S. Mayflower Avenue
Suite 360
Monrovia, CA 91016
lgardner@sgvcog.org
IP Address: 47.156.106.133
Record Tracking
Status: Original
3/27/2024 5:03:19 PM
Holder: Levonn Gardner
lgardner@sgvcog.org
Location: DocuSign
Signer Events Signature Timestamp
Connie Reynoso
administration@lacada.com
Juan Navarro, Executive Director
JN
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 76.80.146.26
Sent: 3/27/2024 5:20:31 PM
Viewed: 3/27/2024 5:43:55 PM
Signed: 3/27/2024 5:44:04 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Juan Navarro
jnavarro@lacada.com
CEO
L.A. CADA
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.80.146.26
Sent: 3/27/2024 5:44:05 PM
Viewed: 3/27/2024 5:47:33 PM
Signed: 3/27/2024 5:47:53 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
David DeBerry
ddeberry@woodruff.law
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 34.208.136.214
Sent: 3/27/2024 5:47:54 PM
Viewed: 3/28/2024 7:37:52 AM
Signed: 3/28/2024 7:38:14 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marisa Creter
MCreter@SGVCOG.org
Executive Director
San Gabriel Valley Council of Governments
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 45.48.243.50
Signed using mobile
Sent: 3/28/2024 7:38:16 AM
Viewed: 3/28/2024 9:09:41 AM
Signed: 3/28/2024 9:09:46 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
DocuSign Envelope ID: 92619CB3-9CE4-48BA-A145-8E8423650060
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Joshua Heinzman
jheinzman@lacada.com
Security Level: Email, Account Authentication
(None)
Sent: 3/28/2024 9:09:48 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Guy Bercegeay
gbercegeay@lacada.com
Security Level: Email, Account Authentication
(None)
Sent: 3/28/2024 9:09:48 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Samantha Piedra
spiedra@sgvcog.org
Senior Management Analyst
SGVCOG
Security Level: Email, Account Authentication
(None)
Sent: 3/28/2024 9:09:49 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dennis Dalan
ddalan@sgvcog.org
Accounting Manager
San Gabriel Valley Council of Governments
Security Level: Email, Account Authentication
(None)
Sent: 3/28/2024 9:09:50 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dieudonne Wankwe
dwankwe@sgvcog.org
Accountant
San Gabriel Valley Council of Governments
Security Level: Email, Account Authentication
(None)
Sent: 3/28/2024 9:09:50 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/27/2024 5:20:31 PM
Certified Delivered Security Checked 3/28/2024 9:09:41 AM
Signing Complete Security Checked 3/28/2024 9:09:46 AM
Completed Security Checked 3/28/2024 9:09:51 AM
Payment Events Status Timestamps
DocuSign Envelope ID: 92619CB3-9CE4-48BA-A145-8E8423650060