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HomeMy WebLinkAboutE.5 - Staff Report - Studio T-SQ., Inc. - First AmendmentCONSENT ITEM E-5 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: NICO DE ANDA-SCAIA, DEPUTY CITY MANAGER DATE: MAY 5, 2025 SUBJECT: APPROVAL OF A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH STUDIO T-SQ., INC. FOR ARCHITECTURAL SERVICES FOR THE PROMENADE AT CITRUS PROJECT (890 THE PROMENADE) BACKGROUND: The City of Azusa currently owns a ±8,206 square foot commercial facility located at 890 The Promenade. On February 1, 2022, the City of Azusa entered into a Lease Agreement with the Los Angeles County Metropolitan Transportation Authority (LA Metro) for use of the city-owned facility as System Security and Law Enforcement Offices to support the operation of the Metro A Line. In order to facilitate the intended use, LA Metro requested the City build-to-suit the premises per a mutually agreed upon space plan. Due to LA Metro’s subsequent and unforeseen delays in obtaining budget increase authority to finance its share of the project, leasehold improvements were ultimately delayed through 2024. With a renewed commitment to this project by LA Metro, on August 19, 2024, the City Council approved a Professional Services Agreement (PSA) with Studio T-SQ., Inc. to provide architectural services for the redesign of tenant improvements for its city-owned facility. The approved scope of work included developing a non-structural, interior design package including drawings and finish selections, and construction cost estimation services. As a result of additional modifications made during the design process to the overall configuration and plans of LA Metro’s desired tenant improvements, the parties now wish to amend the PSA with Studio TSQ., Inc. in order to revise the scope of services and increase the amount of compensation associated with these changes. RECOMMENDATIONS: Staff recommends that the City Council take the following actions: 1)Approve a First Amendment to the Professional Services Agreement with Studio T-SQ., Inc. to revise the scope and schedule of services under ‘Phase 1’ of project development, and increase the compensation amount by $36,964; and Approved City Council May 5, 2025 1st Amendment to PSA – Studio TSQ., Inc. May 5, 2025 Page 2 2) Authorize the City Manager to execute the amendment, in substantial form, subject to minor modifications acceptable to the City Attorney, on behalf of the City. ANALYSIS: The City initially awarded a contract to Studio T-SQ., Inc. in April 2020 to provide architectural design services to meet the needs of the tenant. However, as the initial construction bids received in 2022 exceeded LA Metro’s project budget, the project did not move forward. Since that time, City staff have been in regular communication with LA Metro and continue to collect lease payments on the facility per the agreed upon lease terms. Last year, LA Metro representatives reaffirmed their desire to move forward with this project and asked to scale down the improvements in order to meet their budget parameters. Subsequently, the City entered into a new PSA with Studio T-SQ., Inc. for a redesign of tenant improvements to the building. Over the last several months, the project architect, along with representatives from LA Metro and city staff have worked together to redesign and reconfigure a reduced footprint of the building interior per LA Metro’s direction. During this process, additional LA Metro stakeholders and needs have been identified, and the project architects have had to make various modifications to the design plans for LA Metro’s desired tenant improvements. Additionally, LA Metro anticipates a phased approach to the design and construction of remaining project elements beyond the current ‘Phase 1’. The timeline for subsequent phases is unknown currently, and dependent upon future LA Metro project budget allocations. As a result, staff recommends the City Council approve a First Amendment to the PSA with Studio T- SQ., Inc. to revise the scope and schedule of services to ‘Phase 1’ of project development, and increase the overall amount of compensation to account for these changes. City Council approval is required in this case per AMC Section 2-538(d)(7), as the sum of the amended contract will exceed the amount previously approved by city council for T-SQ., Inc. Per the negotiated terms with LA Metro, the City has already reached its financial contribution limit toward this project, and therefore any project-related costs beyond this amount, including Studio T-SQ., Inc. costs, are the responsibility of LA Metro. Studio T-SQ., Inc. served as the architect firm that designed the original building structure and the initial interior design drawings. They have an adequate level of experience required to draft the plans and respond to requests of the tenant on behalf of the City. It is to the City’s benefit to continue to contract with Studio T-SQ., Inc. on this project given they have the necessary background knowledge of the building and Metro’s needs. FISCAL IMPACT: The total project budget for tenant improvements, including labor, materials, furniture, fixtures and equipment (FF&E), associated professional service costs, fees, and built-in contingencies, was $3,111,498. Of this amount, the City’s contribution limit was $30 per square feet, or $246,180, which has been expended to date. LA Metro representatives have agreed to charge any City overages to the remaining project budget. Remaining and available FY 2024-25 budget is $2,250,031 under 4680000625- 7140/62519A-7140. 1st Amendment to PSA – Studio TSQ., Inc. May 5, 2025 Page 3 There is no fiscal impact to the City associated with the recommended action(s). Since the City has reached its agreed upon contribution limit for project-related costs, the total cost for the PSA and Amendment with Studio T-SQ., Inc. will come from LA Metro’s project budget. Prepared by: Reviewed by: Nico De Anda-Scaia Robert Delgadillo, P.E. Deputy City Manager Director of Public Works/City Engineer Reviewed and Approved by: Sergio Gonzalez City Manager Attachments: 1) First Amendment to the Professional Service Agreement with Studio T-SQ., Inc. 2) Exhibits A, B, and C of Contract Amendment with Studio T-SQ., Inc. 3) Initial Professional Services Agreement – Studio T-SQ., Inc. 45635.01000\31368292.1 - 1 - CITY OF AZUSA FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES 1. PARTIES AND DATE. This First Amendment to the Agreement for Professional Services (“First Amendment”) is entered into on the ____day of May, 2025, by and between the City of Azusa (hereinafter referred to as the “City”) and Studio T-SQ., Inc. (hereinafter referred to as the “Consultant”). City and Consultant are sometimes collectively referred to herein as the “Parties.” 2. RECITALS. 2.1 Agreement. The Parties entered into that certain Agreement for architectural design development, cost estimation, bid support, FF&E coordination, and construction administration services for the Promenade at Citrus Project dated August 20, 2024 (“Agreement”). 2.2 First Amendment. The Parties now desire to amend the Agreement in order to revise ‘Exhibit A’ to amend the scope of services, AND increase the Consultant’s total compensation amount for said services. 3. TERMS. 3.1 Section 3.1.1 of the Agreement entitled “General Scope of Services” shall be amended to read as follows: “3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional architectural design services necessary for the Project, including design and construction documents development, permitting and plan check, cost estimation, bid support, fixture, furniture & equipment (FF&E) coordination, and construction administration (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.” 3.2 Section 3.1.2 of the Agreement entitled “Term” shall be further amended to read as follows: “3.1.2 Term. The term of this Agreement shall be extended through June 30, 2026 unless earlier terminated as provided in the original Agreement. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, with City Manager approval and by mutual written consent, extend the term of this Agreement if necessary to complete Services. 45635.01000\31368292.1 - 2 - 3.3 Section 3.3.1 of the Agreement entitled “Compensation” shall be further amended to read as follows: 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this First Amendment at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall be increased by $36,964 for an Agreement grand total of $221,058 including reimbursable expenses through June 30, 2026, unless further extended. 3.4 ‘Exhibit A’ (Scope of Services), ‘Exhibit B’ (Schedule of Services), and ‘Exhibit C’ (Compensation) of the Agreement are hereby amended as attached hereto. 4. CONTINUATION OF EXISTING PROVISIONS. Except as otherwise specifically set forth in this First Amendment, all remaining provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Second Amendment to Agreement on this _____ day of May, 2025. CITY OF AZUSA STUDIO T-SQ, INC. By: Sergio Gonzalez City Manager By: Chris Bystedt Principal, T-SQ, Inc. ATTEST: By: Jeffrey Lawrence Cornejo, Jr. City Clerk APPROVED AS TO FORM: By: Best Best & Krieger LLP City Attorney 45635.01000\31368292. 1 A-1 EXHIBIT “A” FIRST AMENDMENT TO AGREEMENT FOR PROMENADE AT CITRUS PROJECT ARCHITECTURAL DESIGN, BID SUPPORT AND CONSTRUCTION ADMINISTRATION SERVICES SCOPE OF SERVICES [ATTACHED] 45635.01000\31368292. 1 B-2 EXHIBIT “B” FIRST AMENDMENT TO AGREEMENT FOR PROMENADE AT CITRUS PROJECT ARCHITECTURAL DESIGN, BID SUPPORT AND CONSTRUCTION ADMINISTRATION SERVICES ADJUSTMENT TO SCHEDULE OF SERVICES [ATTACHED] 45635.01000\31368292. 1 B-3 EXHIBIT “C” FIRST AMENDMENT TO AGREEMENT FOR PROMENADE AT CITRUS PROJECT ARCHITECTURAL DESIGN, BID SUPPORT AND CONSTRUCTION ADMINISTRATION SERVICES ADJUSTMENT TO COMPENSATION [ATTACHED] A-1 8513273_1 EXHIBIT “A” SCOPE OF SERVICES The Architect shall provide the design services and documentation for the bidding and construction of the non-structural Tenant Improvements for the LA Metro Security Services Office at The Promenade at Citrus, 890 The Promenade, Azusa CA. The Architect’s services shall include modifications to the existing Building Shell and Plumbing, Mechanical, Electrical, and Fire Protection Systems. This Proposal’s Scope of Work is for Architectural design services, except for Client-provided consultants the Consultants’ design services, anticipated to be hired by the Architect and under its scope of work for coordination, are included with related scope and fees. Specifically, these include updated MEP, Fire & Sprinkler, FF&E, and Cost Estimation services. The project will be designed based on the City of Azusa zoning and design standards, as well as the client’s provided program. (Hereinafter referred to as the “Project”). A. Task 1 - Discovery - Preliminary Design & Programming The Architect will coordinate the services of a laser measuring firm (Client provided) to measure and prepare Revit base drawings of the readily visible existing building conditions specific to the building at 890 The Promenade, Azuza, CA 91702. Further, the Architect will coordinate with the Client-provided programming documents and requirements for the development of the building as a security office. The Architect will meet with the City of Azuza (Planning, Building and Fire) to verify City requirements for the project and coordinate with the City to understand their preferred permit submittal requirements. DELIVERABLES • Revit as-built base building drawings • Project program indicating spatial needs, uses and adjacencies • List of City requirements relating to the project • Preliminary project schedule • Zoning Research • Site Evaluation • Site Analysis Diagrams • Concept site plan • Parking plans • Building plans • Diagrammatic identification of major planning access, parking, and service access B. Task 2 - Schematic Design Based upon the City requirements and approved project program, Architect will provide up to (2) space plan options for the proposed LA Metro transit security offices, private security offices, ambassador offices, and shared common spaces and support facilities for client’s review and approval. DELIVERABLES: An SD Drawing package that includes the following: • (2) Dimensioned space plan options of the proposed security offices • A finalized space plan based on Client’s feedback • Site Plan • Building Plans A-2 8513273_1 • Project Summary • Building Sections • 3-D digital views – rough renderings • Exterior plan for the outdoor patio area and exterior elevations • Updated Project Schedule • (2) Design Iteration changes included in this phase APPROVAL: At completion of the Schematic Design phase, Architect will present the current design in an SD drawing packet. Client will review and approve the design and documentation (with comments, if necessary) prior to Architect proceeding with Design Development phase. MEETINGS: Budget anticipates (3) three project team coordination meetings. Additional meetings, if required, will be billed on an hourly basis. C. Task 3 - Design Development Based upon the approved Schematic Design package, Architect will collaborate with Client and Design Consultants to provide code compliant design solutions and prepare dimensioned building plans, elevations and sections, major details, preliminary schedules and outline specifications. In addition, Architect will collaborate with consultants, including, structural, (if necessary), MEP, and others, as required per the approved fee breakdown, to establish the basis of design for consultant work related to the overall project. DELIVERABLES: • Title Sheet • Architectural Site plan • Building Plans • Roof Plan • Building Sections (as needed) • Building Elevations • Building Sections • Key Building and Architectural Details • Exterior Elevations • Color and material boards • Green Building checklist (if required by city) • Professional architectural digital renderings/animation (Optional additional scope if requested by Client) • Key enlarged plans and Interior Elevations • Preliminary Schedules (door, window, finishes) • Preliminary Specifications (prepared in conjunction with Client) APPROVALS: At completion of the Design Development Documents phase, the Architect will present the current designs and documentation in the form of a DD drawing set package to the Client(s). Client will review and approve the design and documentation (with comments, if necessary) prior to Architect proceeding with Construction Documents phase. MEETINGS: Budget anticipates (4) four project team coordination meetings. A-3 8513273_1 A cost estimation study was carried out based on the finalized 100% schematic design to confirm the project scope. To align with the project schedule and provide appropriate validation for the cost estimate, the MEP team was also involved in the design development phase based on the approved 100% schematic design. Based on the updated cost estimation, which includes the MEP scope for the full build-out, the Client's project scope was found to be significantly over budget. As a result, it became necessary to phase out certain elements of the project scope to bring costs back within budget. The Client provided direction for a value engineering exercise, which included: • Phasing studies with continued rounds of cost estimation feedback to define which scope of work could be kept within budget. • Reconfiguring two-thirds of the floor plan to allow Transit Security to occupy the building in Phase 1 by switching locations with the Contract Security team • A complete redesign of the MEP system based on the updated floor plan Per the Client's direction, based on the cost estimate analysis conducted during Task 3, the project scope will be divided into two phases: 1. Phase 1 (to commence as planned) a. 3,595 square feet of tenant improvement work b. LA Metro Transit Security office and locker room spaces per approved design development plans c. Main lobby / entryway d. Shared briefing room e. Shared server room f. Janitor’s closet g. Office space for LA Metro’s homeless outreach program 2. Phase 2 (to commence once new funding is approved) a. 4,611 square feet of tenant improvement work b. Contract Security office and locker room spaces per approved design development plans c. Ambassador program office and locker room spaces per approved design development plans d. Wellness room e. Shared kitchen / breakroom space D. Task 4 - Construction Documents Based upon the approved Design Development drawings, outline specifications and Client provided construction cost estimate, Architect will collaborate with Client and Client’s Consultants to prepare dimensioned building plans, dimensioned elevations and sections, major details, schedules and specifications in a single permit submittal package of Construction Documents. DELIVERABLES: • Title Sheet, Drawing index/cover sheet, General Notes sheet with Project data and area totals • Code analysis sheets w/ exiting egress plans and plumbing fixture totals, per code • Architectural Site Plans A-4 8513273_1 • Parking Plans • Building Plans • Enlarged Plans as needed • Building Sections • Exterior Elevations • Interior Elevations (quantity and views at Architect’s discretion) • Schedules (door, window, hardware (if applicable), and finishes) • Building and Architectural Details • Sheet Specifications • Consultant Drawings will be included as a part of the deliverable package • Coordination with furniture vendor • Coordination with signage vendor APPROVAL: At completion of the Construction Documents phase, the Architect will present the current designs and documentation by submitting to Client a Construction Documents package. Client will review and approve the design and documentation (with comments, if necessary) prior to Architect proceeding with permitting and bidding. MEETINGS: Budget anticipates (4) four project team coordination meetings. Additional meetings, if required, will be billed on an hourly basis. The scope outlined under Task 4 of this agreement will apply only to Phase 1 of the project. Any further documentation and permitting for Phase 2 will require a new agreement if LA Metro decides to proceed with the design in the future. E. Task 5 - Permitting and Plan Check Architect, in collaboration with Architect’s consultants, will coordinate with the city and/or the city’s outside plan check review entity, or Client provided permit consultants to assist Client in obtaining a permit for construction. AGENCY PROCESSING: To assist the Client, the Architect will apply for the Building Permit and submit Construction Documents for the plan check process. The Client is responsible for all plan check fees. Architect cannot predict the exact review time or quantity of plan check comment rounds that will be required by the plan checking review process of the Authority Having Jurisdiction (AHJ). MEETINGS: Meeting budget anticipates (2) two rounds of plan checks during Agency Processing. Additional rounds, if required, will be billed on an hourly basis. The scope outlined under Task 5 of this agreement will apply only to Phase 1 of the project. Any further documentation and permitting for Phase 2 will require a new agreement if LA Metro decides to proceed with the design in the future. Please refer to the description of the project phases in the amendment to the Task 3 clause. F. Task 6 - Bid Support Services The Architect, following the Client's approval of the Construction Documents, shall assist the Client with the following: • Answering Bidding questions/Responding to requests for clarification A-5 8513273_1 • Job Walk/field observation notes for each site visit. • One round of Punch List Review/Walk-Through/Closeout • Fee basis is construction duration of 4 months (16) weeks total with six (6) hrs./week average at $180/hr. average rate. The scope outlined under Task 6 of this agreement will apply only to Phase 1 of the project. Any further documentation and permitting for Phase 2 will require a new agreement if LA Metro chooses to proceed with the design in the future. Please refer to the description of the project phases in the amendment to the Task 3 clause. G. Task 7 – Fixtures. Furniture & Equipment Coordination The Architect will coordinate with Vendor to provide product line recommendations in accordance with Client’s stated budget as part of the concept interior design submittal package. Interior Designer to be hired directly by Client. Vendor Coordination: Vendor will provide Interior Designer with Fixtures, Furniture, and Equipment schedule and layout diagrams to be incorporated into Interior Designer’s deliverables. The scope outlined under Task 7 of this agreement will apply only to Phase 1 of the project. Any further documentation and permitting for Phase 2 will require a new agreement if LA Metro chooses to proceed with the design in the future. Please refer to the description of the project phases in the amendment to the Task 3 clause. H. Task 8 - Construction Administration Based on the Permit Set of drawings and specifications, Architect will respond to Contractor RFI’s, issue ASI’s, as required, and will provide review of submittals consisting of contractor/supplier shop drawings, samples and product data. As requested by the Client, Architect to provide four (4) site visits over the course of four (4) months of construction only to determine if the construction is proceeding in general conformance with the architectural design intent of the construction drawings and specifications prepared by Architect. Additional site visits in accordance with Client’s request will be regarded as Additional Services. Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, construction delays due to others or force majeure, or for safety precautions and programs in connection with the work of Client’s contractor, nor shall Architect be responsible for the contractor’s failure to perform the work in accordance with the requirements of the Contract Documents prepared by Architect. Architect shall not have control over or charge of, and shall not be responsible for, acts or omissions of the contractor or of any other persons or entities performing portions of the work. Architect’s review of submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the contractor’s responsibility. Architect’s review shall not constitute approval of safety precautions or of any construction means, methods, techniques, sequences, schedules, or procedures. Architect’s approval of a specific item shall not indicate approval of an assembly of which the item is a component. Fees established for this phase are for one general contractor constructing the entire project in a single phase. Architect’s obligation to provide Basic Services under this Agreement will end when the final Certificate for Payment is signed by Architect, or in the absence of a final Certificate for Payment, sixty days after the Date of Substantial Completion of the Work, whichever occurs first. A-6 8513273_1 DELIVERABLES: • One Preconstruction Meeting • OAC Meetings – Every (2) weeks. Total (8) meetings total. (3) to occur on site concurrent with site visits, other meetings to occur via teleconference/remote conference. • Response to RFI’s. • Review of sub-contractor shop drawings and product submittals. • Job Walk/field observation notes for each site visit. • One round of Punch List Review/Walk-Through/Closeout • Fee basis is construction duration of 4 months (16) weeks total with six (6) hrs./week average at $180/hr. average rate. Task 8 of this agreement will apply only to Phase 1 of the project scope. Construction administration services for Phase 2 will require a new agreement if LA Metro chooses to proceed with the design in the future. Please refer to the description of the project phases in the amendment to the Task 3 clause. EXCLUSIONS AND ADDITIONAL SERVICES A. Exclusions from Basic Services The following items, unless specifically included in Architect’s services, are specifically excluded from the services to be performed by Architect under this Agreement. 1. Preparation of any drawings or specifications normally included in the services of a landscape architect, civil engineer, structural engineer, mechanical engineer, electrical engineer, plumbing engineer, acoustical engineer, or other design/engineering disciplines. 2. De-watering design and engineering 3. Shoring design and engineering. 4. Graphics/Signage consultant 5. Traffic and parking consultant 6. Elevator consultant 7. Special consultants required for gas, water or asphalt conditions. 8. Design or production of brochures 9. Interior design or decoration. 10. Renderings or models 11. The preparation of record documents 12. Construction cost estimates 13. Hazardous waste, toxic substances investigation, methane gas responsibility or any remediation services 14. Building Envelope Design (specialized waterproofing) 15. Exterior Building Maintenance/Window Washing Design 16. Revit modeling or documentation beyond Level of Detail 200 17. BIM Clash detection 18. Services related to peer reviews, constructability reviews, or similar third party or QA reviews or documentation 19. Services related to RFI’s (Requests For Information) prior to the commencement of the Construction Administration phase of services from a general contractor, subcontractor, or similar party 20. Services related to BIM (Building Information Modeling) provided by others 21. Value Engineering related services 22. Any services not otherwise specified in the Agreement as part of the Work A-7 8513273_1 B. Additional Services Revisions to the drawings and other documents previously prepared by Architect that are required as a result of the events listed below shall be Additional Services, for which Architect shall be paid by Client, and which shall commensurately extend the time within which Architect shall perform the services: 1. Services necessitated by a change in previous instructions or approvals given by the Client, or a material change in the Project or Client’s program including, but not limited to, size, quality, complexity, the Client’s schedule or budget for Cost of the Work, or procurement or delivery method; 2. Services necessitated by Client’s request for environmentally responsible design alternatives, such as unique system designs, material research, energy modeling, or LEED® certification; 3. Changing or editing previously prepared drawings or specifications necessitated by the enactment or revision of codes, laws or regulations or official interpretations following Architect’s preparation of such documents; 4. Services necessitated by decisions of Client not rendered in a timely manner or any other failure of performance on the part of Client or Client’s consultants or contractors; 5. Preparation of design and documentation for alternate bid or proposal requests proposed by Client; 6. Preparation for, and attendance at a dispute resolution proceeding or legal proceeding, except where Architect is party thereto; C. Hourly Rates For Compensation on an hourly basis, please refer to the current Hourly Rate Schedule. D. Compensation for Reimbursable Expenses Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect directly related to the Project, with a 15% additional mark-up for administrative handling, as follows (unless otherwise noted below): 1. Transportation and authorized out-of-town travel and subsistence; 2. Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; 3. Permitting and other fees required by authorities having jurisdiction over the Project; 4. Printing, reproductions, plots, and standard form documents; 5. Postage, handling, and delivery; 6. Expense of overtime work requiring higher than regular rates, if authorized in advance by the Client; 7. Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Client or required for the Project; 8. If required by the Client, and with the Client’s prior written approval, the Architect’s consultants’ expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect’s consultants; 9. All taxes levied on professional services and on reimbursable expenses; 10. Site office expenses; 11. Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and, A-8 8513273_1 12. Other similar Project-related expenditures. 13. Consultants retained by the Architect shall include a 15 % additional mark-up for administrative handling. B-1 8513273_1 EXHIBIT “B” SCHEDULE OF SERVICES DESIGN SCHEDULE (12 weeks) 8/20/2024 – 8/23/2024: Programming (1 week) 8/22 Design team kick-off meeting w/City of Azusa and LA Metro: Discuss final program and schedule 8/23 Studio T-SQ to send updated program and square footages to team 8/27 LA Metro to confirm program and square footages 8/23/2024 – 9/13/2024 Schematic Design (3 weeks) – Finalize Design Changes with Client 8/28 Draft space planning sent to client for review (plans and tabulations only) *8/29 SD team meeting #1: Review plans and tabulations 9/4 Updated plans sent to client for review (include progress SD package) *9/5 SD team meeting #2: Review plans and SD package 9/11 SD package sent to client for review 9/12 SD team meeting #3: Review plans and SD package **9/16 Final SD package sent to client and design team (MEP + FF&E consultants) Set DD kick-off date for week of 9/16 *Suggested weekly team meeting day; date and time TBD. **Delivery date dependent on total design changes required at 9/12 team meeting. DESIGN DEVELOPMENT (4 weeks – Extended due to LA Metro Design Changes): 9/16/2024 – 10/11/2024 9/16 Client to review SD plans and approve kick-off of DD phase Review SD plans with MEP consultants DD kick-off 10/11 Client to review DD plans Kick-Off MEP consultants for CDs B-2 8513273_1 CONSTRUCTION DOCUMENTS (4 weeks – Extended due to LA Metro Design Changes): 10/14/2024 – 11/8/2024 10/14 – 11/8 Construction Documents, FF&E Completed 11/8 Submit to Plan Check 11/8 – 12/6 Cost Estimate Started (Update Cost Estimates after first round Plan Check, as needed) PLAN CHECK SCHEDULE (12 weeks – Extended due to LA Metro Design Changes) First Round City Review (3 weeks) 11/8/2024 – 11/29/2024 City Plan Check Review Respond to 1st Plan Check Comments (2 weeks) 11/29/2024 – 12/13/2024 Respond to Plan Check Comments 12/13 – 12/27 Revised Cost Estimate Second Round City Review (3 weeks) 12/13/2024 – 1/3/2025 City Plan Check Review Respond to 2nd Round Plan Check Comments (2 weeks) 1/3/2025 – 1/17/2025 Respond to Plan Check Comments Third Round City Review (1 week) 1/17/2025 – 1/24/2025 City Plan Check Review Administrative Comments for Permit Set (Ready to Issue) Respond to 3rd Plan Check Comments (1 week) 1/31/2025 Permit Set Ready to Issue / Bid Set Ready to Issue BID SUPPORT SCHEDULE (approx. 8 weeks) 5/12/2025 – 7/7/2025 5/12/2025 Bid Set Issued 7/7/2025 Contract Award CONSTRUCTION SCHEDULE (20 weeks, estimate, TBD based on construction contract) 7/14/2025 – 12/1/2025 (Depended upon Construction Schedule) C-1 8513273_1 EXHIBIT “C” COMPENSATION Hourly Rates Schedule For Compensation on an hourly basis, the following rates shall apply: A. Executive Principal at the fixed rate of: $ 250per hour B. Principal at the fixed rate of: $210 per hour C. Project Director II/Sr Proj Mgr II/Sr Proj Archt II at the fixed rate of: $185 per hour D. Project Director I/Sr Proj Mgr I/Sr Proj Archt I at the fixed rate of: $175 per hour E. Senior Designer II/Proj Mgr/ Proj Archt at the fixed rate of: $160 per hour F. Job Captain II/Senior Designer I at the fixed rate of: $130 per hour G. Designer III/Job Captain I at the fixed rate of: $120 per hour H. Designer II at the fixed rate of: $100 per hour I. Designer I at the fixed rate of: $85 per hour J. Other employees: Three (3) times their direct personnel expense Note: Hourly Rates are subject to periodic update in accordance with the normal review practices of Studio T-Square.