HomeMy WebLinkAboutE.8 - Staff Report - CM Signed Contracts May 2025CONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: MAY 5, 2025
SUBJECT: PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED
BY CITY MANAGER
BACKGROUND:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of
projects, supplies, services and equipment. Section 2-538 (c)(2) includes a provision that a list of
contracts and their amounts be provided to the City Council when the City Manager/Purchasing
Officer executes contracts within the authority limit of $50,000 or less. This action is to receive and
file the list purchase orders issued with contracts executed by the City Manager. Furthermore, Section
2-519 (c)(7) allows the City’s Purchasing Agent (now Purchasing Supervisor) to award inventory
contracts for Central Stores to the lowest responsive and responsible bidder and present contracts
exceeding $60,000 to City Council at the next meeting. This action is to receive and file the list
purchase orders issued with contracts executed by the City Manager and inventory by the Purchasing
Supervisor.
RECOMMENDATIONS:
Staff recommends that the City Council take the following action:
1)Receive and file the list of purchase orders.
ANALYSIS:
On January 18, 2022, the City Council adopted Ordinance No. 2021-09 amending and restating
Article VII, Chapter 2 of the Azusa Municipal Code relating to bidding, contracting and purchase of
projects, supplies, services and equipment. The amendments provide more effective and efficient
Approved
City Council
May 5, 2025
CM Signed Contracts
May 5, 2025
Page 2
procurement processes. This includes an increase to the formal bidding procedures and thresholds for
the City Manager to award contracts up to $50,000 for professional services, supplies and equipment.
The Ordinance also includes a provision to allow the Purchasing Agent to award inventory contracts
for Central Stores to the lowest responsive and responsible bidder and present contracts exceeding
$60,000 to City Council at the next meeting.
Three purchase orders were issued for contracts under $50,000 signed by the City Manager as follows:
Vendor Name PO Number
/ Date Amount Fund Agreement
Type Purpose
789 Inc. 043744 –
4/14/25 $22,792 General 10 Assessment
Proposal
Economic Development
Marketing & Branding
Material
Siemens Industry
Inc.
043758 –
4/17/25 $42,890 Electric 33
Professional
Services
Agreement
Substation Maintenance
VPE Public
Relations
043833 –
4/23/25 $30,000 General 10
Grants 28
Professional
Services
Agreement
Professional Media
Consulting for
Signature City Events
and Key Initiatives
One purchase order has been issued for inventory supplies at Central Stores:
Vendor Name PO Number /
Date Amount Bids
One Source
Distributors, LLC
043559 –
3/6/25 $237,281.88
600Volt Electric Cabling:
One Source Distributors, LLC – $236,228.27
(price adjustment $237,281.88)
Anixter Power Solutions. - $320,144.50
Graybar – No Bid
FISCAL IMPACT:
The individual contract amounts and funding sources are listed above for City Manager Signed
Contracts. There is no fiscal impact associated with the recommended actions. Funds for these
agreements were allocated in the Fiscal Year Budget.
Prepared by: Reviewed and Approved by:
Ariah Hammett Talika M. Johnson
Accountant Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager