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Home My WebLink AboutAgenda - November 18, 2024 11/18/2024 - 1 - AGENDA REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, AND THE PUBLIC FINANCING AUTHORITY OF THE CITY OF AZUSA AZUSA AUDITORIUM MONDAY, NOVEMBER 18, 2024 213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session AZUSA, CA 91702 7:30 P.M. Meeting AZUSA CITY COUNCIL ROBERT GONZALES MAYOR EDWARD J. ALVAREZ JESSE AVILA, JR. MAYOR PRO-TEM COUNCILMEMBER ANDREW N. MENDEZ DENNIS BECKWITH COUNCILMEMBER COUNCILMEMBER 6:30 P.M City Council Closed Session 1. Call to Order 2. Roll Call NOTICE TO THE PUBLIC FOR CLOSED SESSION Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M. 1. CONFERENCE WITH LEGAL COUNSEL - WORKERS COMPENSATION CLAIM - Pursuant to California Government Code, Section 54956.95. Case Name: Stephan Hunt v. City of Azusa WC Claim No. AZUA-1748 2. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE – Pursuant to California Government Code Section 54957. 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE PUBLIC FINANCING AUTHORITY. 11/18/2024 - 2 - NOTICE TO THE PUBLIC FOR REGULAR MEETING. In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted. Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud. View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings- Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA. A. PRELIMINARY BUSINESS 1. Call to Order 2. Roll Call 3. Flag Salute 4. Invocation – Pastor Rick Clark, The Rising Movement Church 5. Closed Session Report by the City Attorney B. PUBLIC PARTICIPATION This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes. C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. ‘Pet of the Month’ Presentation by Los Angeles County Animal Care & Control. 2. City Manager Communications. 11/18/2024 - 3 - D. SCHEDULED ITEMS 1. FIRST READING OF AN ORDINANCE OF THE CITY OF AZUSA CITY COUNCIL AMENDING SECTION 88.42.190 OF THE MUNICIPAL CODE REGARDING ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS TO COMPLY WITH RECENT CHANGES IN STATE LAW; AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER SECTION 21080.17 OF THE PUBLIC RESOURCES CODE RECOMMENDED ACTION: 1) Open the public hearing, receive testimony and close public hearing; and 2) Find that the adoption of the proposed ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code section 21080.17; and 3) Waive full reading and introduce for first reading by title only. Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A E. CONSENT CALENDAR – CITY COUNCIL The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. MINUTES OF THE REGULAR MEETING DATED OCTOBER 21, 2024 RECOMMENDED ACTION: Approve minutes as written. Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A 2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED OCTOBER 31, 2024 THROUGH NOVEMBER 13, 2024 RECOMMENDED ACTION: Adopt Resolution No. 2024-C65 allowing certain claims and demands and specifying the funds out of which the same are to be paid. Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A 3. HUMAN RESOURCES ACTION ITEMS RECOMMENDED ACTION: Approve the following Personnel Action Requests in accordance with the City of Azusa Rules of the Civil Service System and applicable Memorandum of Understanding(s); Authorize the conversion of one 11/18/2024 - 4 - budgeted part-time 0.50 FTE Accounting Specialist to one budgeted full-time 1.0 FTE Accounting Specialist. Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A 4. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF AUGUST 2024 RECOMMENDED ACTION: Receive, review, and file the City Treasurer’s Report for the month of August 2024. Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A 5. APPROVAL OF 2025 CITY COUNCIL MEETING SCHEDULE RECOMMENDED ACTION: Approve the City Council Meeting Scheule for 2025. Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A 6. APPROVAL OF THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH GONZALEZ GOODALE ARCHITECTS FOR CONSULTANT SERVICES FOR THE REHABILITATION OF THE HISTORIC SANTA FE DEPOT LOCATED AT 130 E. SANTA FE AVENUE (APN 8608-025-801) RECOMMENDED ACTION: Approve the third amendment to the Professional Services Agreement with Practice, formerly Gonzalez Goodale Architects, to extend the term of the agreement until December 31, 2025; Authorize the City Manager to prepare and execute the agreement(s), in a form acceptable to the City Attorney, on behalf of the City. Total Cost: N/A Is the cost of this item budgeted? Yes Fund/Account No: 10-35-645-000-6399 7. REJECTION OF ALL BIDS FOR FLEET MAINTENANCE SERVICES AND APPROVAL OF THIRD AMENDMENT TO AGREEMENT WITH SOUTHERN CALIFORNIA FLEET SERVICES, INC. FOR FLEET MAINTENANCE SERVICES RECOMMENDED ACTION: Reject all bids for Fleet Maintenance Services; Approve the Third Amendment to the Fleet Maintenance Service Agreement between the City of Azusa and SVT Fleet, LLC.; Authorize the City Manager to execute an amendment to the contract, in a form acceptable to the City Attorney, on behalf of the City. 11/18/2024 - 5 - Total Cost: $130,000 Is the cost of this item budgeted? Yes Fund/Account No: Prop A Fund, Prop C Fund, Sewer Fund, Gas Tax Fund, General Fund 8. APPROVAL OF INCREASE TO BLANKET PURCHASE ORDER FOR CITYWIDE HVAC MAINTENANCE SERVICES RECOMMENDED ACTION: Approve an increase to the Mesa Energy Systems, Inc. blanket purchase order in an amount not-to-exceed $125,000. Total Cost: $125,000 Is the cost of this item budgeted? Yes Fund/Account No: 10-55-666-000-6493 9. AUTHORIZATION FOR THE PURCHASE OF OFFICE FURNITURE FOR THE AZUSA POLICE DEPARTMENT RECOMMENDED ACTION: Approve the Department’s request to purchase replacement office furniture in the amount of $209,675.98, from D&R Office Works, Incorporated; Approve the waiving of bidding requirements per Azusa Municipal Code Section 2-521 Cooperative, piggyback and multiple awarded bid purchasing with other agencies. Total Cost: $209,675.98 Is the cost of this item budgeted? Yes Fund/Account No: #46-20-310-000-7140 G. ADJOURNMENT UPCOMING MEETINGS: December 2, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least three (3) working days prior to the meeting when special services are needed in order to assist staff in assuring that reasonable arrangements can be made in time. CERTIFICATION I, Lucy Demirjian, Interim Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on November 14, 2024, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov. Lucy Demirjian Interim City Clerk Services Manager Azusa City Clerk’s Office